HomeMy WebLinkAboutMemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM:
Pedro G. Hernandez, Chief Administrator/
City Manager
Ernest W.Burkeen, Director
Department of Parks and Recreation
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
October 9, 2008
FILE :
Authorizing an Agreement
with Belafonte Tacolcy
Center, Inc.
The Department of Parks and Recreation respectfully requests your approval and action
of the Miami City Commission by a 4/5ths affirmative vote, after an advertised public
hearing, ratifying, approving and confirming the City Manager's recommendation, and
finding that competitive negotiation methods are not practicable or advantageous
regarding the agreement for educational and park services and activities described below.
The Department respectfully requests such recommendation, finding, and authorization in
order to proceed with executing an agreement with Belafonte Tacolcy Center, Inc.
(BTC), a Florida not -for profit corporation, to award funds, in the amount of $86,675
with a one (1) year option to renew for the same amount and under the same terms and
conditions, to operate the Sports Development Program at Belafonte Tacolcy Park, which
provides structured recreational/sports activities, team sports and cultural awareness
workshops to enhance the quality of life of the young adults in the Liberty city
neighborhood and community, for the 2008-2009 program year. The normal contract
period is from October 1st to September 30th of each year.
During the previous years, BTC has demonstrated its qualifications and capacity to serve
the City through the following:
1. Operating a T-ball/ baseball program for younger children from March to June of
every year.
2. Operating a basketball league for children from 5 to 17 years of age, from
December to March of every year.
3. Operating a football league for young adults at various ages from June to
December of every year, including cheerleading.
4. The overall Sports Development Program serves an average of 60 participants in
the basketball league, 200 per event in the football league and between 56 to 73
participants in the softball league
5. Provides special sports events at least two times a year which directly and
indirectly serve approximately 500 youths.
6. The programs, activities and special events provided by BTC result in a savings to
the city by not having to employ park managers, recreation specialist and other
maintenance personnel to staff, operate and maintain Belafonte Tacolcy Park.
7. Provided organized recreational activities for the afterschool programs.
8. Operated a track and field program for children ages 4 to 17.
Pedro G. Hernandez, Chief Administrator/
City Manager
October 9, 2008
For the reasons stated above, as required by Section 18-86(3)(c) of the Code of the
City of Miami, the Department of Parks and Recreation (1) recommends the
execution of an agreement with BTC for the 2008-2009 contract year be awarded to
BTC, which is qualified and has been providing said services described above for
many years, and (2) finds that competitive negotiated methods are not practicable or
advantageous for the provision of the aforementioned sports activities and programs
at Belafonte Tacolcy Park.
If these recommendations and findings meet with your approval, please indicate by
signing below. This legislation item will placed on the agenda for the November 13, 2008
City Commission meeting.
Approval/Disapproval:
EWB/EB/sb
Pedro G `= 'andez
City Manager
Date: /d/70�B