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FILE ID:
c5-012y5
CA.9
Late: 10/17/2008 Requesting Department: Purchasing
-Commission Meeting Date: 11/ 13 / 2008 District Impacted: ALL
Type: E Resolution Ordinance I I Emergency Ordinance I I Discussion Item
n :Other
Subject: Rental of Tents, Tables, Chairs and Linens, Citywide, IFB 99043
Purpose of Item:
The nature of this item is to establish a term contract for the Rental of Tents, Tables, Chairs and
Linens, Citywide, from Glen's Tent and Table Rental. Inc. (Primary) and SBS Investment of Dade
County d/b/a Christinas Party Rental, Inc. (Secondary), on an as needed, when needed contractual
basis, for an initial contractual period of two (2) years with options to renew for two (2) additional one
(1) year periods. Allocating funds from the various sources of funds from the user departments and
agencies, subject to availability of funds and budget approval at time of need.
Background Information:
rThe Purchasing Department has identified a need to establish a contract for the Rental of Tents,
Tables, Chairs and Linens. On September 19, 2008, the Purchasing Department issued Invitation .for
Bid No. 99043. As required by the Procurement Code, the IFB was advertised and issued on-line. On.
October 10, 2008, at the hid opening, two (2) bidders submitted bids, and the bids were tabulated.
The Purchasing Department is recommending award to Glen's Tent and Table Rental, Inc. (Primary)
and SBS Investment of Dade County d/b/a Christinas Party Rental, Inc. (Secondary), the two (2)
lowest responsive and responsible bidders, per bid specifications. The total estimated annual amount
is $106,337.
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No: As Required by Department
Special Revenue Account No:
CIP Project No:.
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
Final Approvals
(SIGN AND DATE)
Budget
'If using or receiving capital funds
Grants Risk Management
Purchasing �. ` ""`"— / / / Dept. Director
Chief City Mana
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