HomeMy WebLinkAboutINVITATION TO BIDBID NO.: 7543-5/14
OPENING: 2:00 P.M.
WEDNESDAY, DECEMBER 26, 2007
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE:
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND.
CATALOGUE AND LISTS:
CERTIFICATE OF COMPETENCY:
EQUIPMENT LIST:
EXPEDITED PURCHASING PROGRAM (EPP)
INDEMNIFICATION/INSURANCE:
LIVING WAGE:
PRE -BID CONFERENCE/WALK-THRU:
SMALL BUSINESS ENTERPRISE MEASURE:
SAIVIPLES/INFORMATION SHEETS -
SECTION 3 - MDHA:
SITE VISIT/AFFIDAVIT:
USER ACCESS PROGRAM:
WRITTEN WARRANTY
N/A
SEE SECTION 2, PARAGRAPH 2.26
N/A
N/A
N/A
SEE SECTION 2, PARAGRAPH 2.11
N/A
N/A
SEE SECTION 2, PARAGRAPH 2.2
N/A
N/A
N/A
SEE SECTION 2, PARAGRAPH 2.21
SEE SECTION 2, PARAGRAPH 2.19
FOR INFORMATION CONTACT:
KM! RA AT 305-375-1291, OR AT KMRA@MIAMIDADE.GOV.
IMPORTANT NOTICE TO BIDDERS:
PLEASE COMPLETE AND SUBMIT ALL AFFIDAVITS ATTACHED TO THIS
SOLICITATION
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DIVISION
FAILURE TO_COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON
PAGE 28 OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR
INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE 1281 OF SECTION 4, BID SUBMITTAL FORM WILL RENDER
YOUR BID NON -RESPONSIVE
MIAMI-DADE COUNTY, FLORIDA
INVITATION TO BID
Bid Number: 7543-5/14
Title: Hydraulic Parts And Repairs For Mobile Equipment
Sr. Procurement Contracting Agent: Km! Ra, CPPO, CPPB, C.P.M.
Bids will be accepted until 2:00 p.m. on Wednesday, December 26, 2007
Bids will be publicly opened. The County provides equal access and does not discriminate on
the basis of disability in its programs or services. It is our policy to make all communication
available to the public, including those who may be visually or hearing impaired. If you
require information in a non-traditional format please call 305-375-5278.
Instructions: Each Bid submitted to the Department of Procurement Management shall have
the following information clearly marked on the face of the envelope: the Bidders name, return
address, Bid number, opening date of the Bid and the title of the Bid. Included in the envelope
shall be an original and two copies of the Bid Submittal, plus attachments if applicable. Failure
to comply with this requirement may result in your Bid not being considered for award.
All Bids must be submitted in a sealed envelope or container and will be opened promptly at
the time indicated in this solicitation document. Any Bid received after the first Bid has been
opened will be returned to the Bidder unopened. The County does not accept responsibility for
delays, natural or otherwise.
NOTICE TO ALL BIDDERS:
• FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID
NON -RESPONSIVE.
THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS
THAT REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING
TO THIS SOLICITATION
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1. DEFINITIONS
Bid - shall refer to any offer(s) submitted in response to this solicitation.
Bidder - shall refer to anyone submitting a Bid in response to this
solicitation.
Bid Solicitation - shall mean this solicitation documentation, including
any and all addenda.
Bid Submittal Form - defines the requirement of items to be
purchased, and must be completed and submitted with Bid. The Bidder
should indicate its name in the appropriate space on each page.
County - shall refer to Miami -Dade County, Florida
DPM - shall refer to Miami Dade County's Department of Procurement
Management, Purchasing Division.
Enrolled Vendor - EFFECTIVE JULY 8, 2002, shall refer to a fire
that has completed the necessary documentation in order to receive Bid
notifications from the County, but has not yet registered.
Registered Vendor - shall refer to a firm that has completed the Miami -
Dade County Business Entity Registration Application and has satisfied "
all requirements to enter in to business agreements with the County.
For additional information about on-line vendor enrollment or
vendor registration contact the Vendor Assistance Unit at 111 N.W.
1` Street, 13" Floor, Miami, FL 33128, Phone 305-375-5773.
EFFECTIVE JULY 1, 2002, vendors will be able to enroll and
register online by visiting our web site at bttp://miamidade.2Qv and
click on "Business".
1.2. INSTRUCTIONS TO BIDDERS
A. Bidder Qualification
It is the policy of the County to encourage full and open competition
among all available qualified vendors. All vendors regularly engaged in
the type of work specified in the Bid Solicitation are encouraged to
submit Bids. Vendors may enroll with the County to be included on a
mailing list for selected categories of goods and services. To be eligible
for award of a contract (including small purchase orders), Bidders must
complete a "Miami -Dade County Business Entity Registration
Application". Only Registered Vendors can be awarded County
contracts. Vendors are encouraged to register with the County anytime
by contacting the Vendor Information Center at 305-375-5287. The
County endeavors to obtain the participation of all qualified minority
and disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, at 111
N.W. 1 Street, 19a Floor, Miami, FL 33128-1844, or telephone at 305-
375-3111. County employees wishing to do business with the County
are referred to Section 2-11.1(d) of the Miami -Dade County Code.
B. Vendor Registration
To be recommended for award the County requires that vendors
complete a Miami -Dade County Business Entity Registration
Application with all required disclosure affidavits. The Miami -Dade
County Business Entity Registration Application must be returned to the
Department of Procurement Management (DPM), Purchasing Division
within Fourteen (14) days of notification of the intent to recommend for
award. In the event the Miami -Dade County Business Entity
Registration Application is not properly completed and returned within
the specified time, the County may award to next lowest responsive
Bidder. The Bidder is responsible for obtaining the Miami -Dade County
Business Entity Registration Application and all affidavits by
downloading from DPM's website at http://miamidade.gov and click on
"Business" or from the Vendor Assistance Unit at 1I1 N.W. 1" Street,
Miami, FL. In becoming a Registered Vendor with Miami -Dade County,
the vendor confirms its knowledge of and commitment to comply with
the following:
1. Disclosure of Employment - pursuant to. Section 2-8.1(d) of the
County Code.
2. Disclosure of Ownership Affidavit - pursuant to Section 2-8.1(d)
of the County Code.
3. Drug -Free Affidavit - pursuant to Section 2-8.I2(b) of the County
Code.
-I-
4. W-9 and 8109 Forms - The vendor must furnish these forms as
required by the Internal Revenue Service.
5. Social Security Number - The vendor must provide a copy of the
primary owner's social security card if the social security number
is being used in lieu of the Federal Identification Number
(F.E.LN.).
6. Americans with Disabilities Act (A.DA) Affidavit - It is the
policy of the County to comply with all requirements of County
Resolution R182-00 and the A.D.A.
7. Collection of Fees, Taxes and Parking Tickets Affidavit - pursuant
to Section 2-8.1 (c) of the County Code.
8. Conflict of Interest and Code of Ethics - pursuant to Sections 2-
8.1(i) and 2-11.1(b) (1) through (6) and (9) of the County Code and
County Ordinance No. 00-1 amending Section 2-11.1(c) of the
Comity Code.
9. CM' of Business Ethics - pursuant to Section 2-8.1(i) of the
County Code.
10. Debarment Disclosure Affidavit - pursuant to County Code 10-38.
11. Office of the Inspector General Pursuant to Section 2-1076 of the
County Code.
12. Minority and Disadvantaged Business Enterprises. The County
endeavors to obtain the participation of all minority and
disadvantaged business enterprises pursuant to Sections 2-82, 2-
8.2.3 and 2-8.2.4 of the County Code and Title 49 of the Code of
Federal Regulations.
13. Individuals and Entities Doing Business with the County not
current in their obligations to the County - pursuant to Sections 2-
8.1 (h) and 2-11.1(bX8) of the County Code.
14. Nondiscrimination pursuant to Section 24.1.5 of the County Code.
15. Family. Leave - Pursuant to Section 11A-30 of the County Code.
16. Living Wage - Pursuant to Section 2-8.9 of the County Code.
17. Domestic Leave - Pursuant to Section 11A-60 of the County Code.
18. Antitrust Laws - By acceptance of any contract, the vendor agrees
to comply with all antitrust laws of the United States and the State
of Florida.
C. PUBLIC ENTITY CRIMES
To be eligible for award of a contract, firms wishing to do business with
the County must comply with the following.
Pursuant to Section 287.133(2Xa) of the Florida Statutes, a person or
affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a Bid on a contract
to provide any goods or services to a public entity, may not submit a Bid
on a contract with a public entity for the construction or repair of a
public building or public work, may not submit Bids on leases of real
property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017 of the
Florida Statutes, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
D. Request for Additional Information
1. Pursuant to Section 2-11.1(t) of the County Code, all Bid
Solicitations, once advertised and until an award recommendation
has been forwarded to the appropriate authority are under the
"Cone of Silence". Any communication or inquiries, except for
clarification of process or procedure already contained in the
solicitation, are to be made in writing to the attention of the
Procurement Agent identified on the front page of the solicitation.
Such inquiries or request for information shall be submitted to the
procurement agent in writing and shall contain the requester's
name, address, and telephone number. If transmitted by facsimile,
the request should also include a cover sheet with Bidder's
facsimile number. The requestor must 4also file a copy of this
written request with the Clerk of the Board, 111 NW 1° Street, 171°
Floor, suite 202, Miami, Florida 33128-1983 or email
clerkbcc@a miarnidade. tov.
2. The Department of Procurement Management may issue an
addendum in response to any inquiry received, . prior to Bid
opening, which changes, adds to or clarifies the terms, provisions
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 1
GENERAL TERMS AND CONDITIONS
or requirements of the solicitation. The Bidder should not rely on
any representation, statement or explanation whether written or
verbal, other than those made in this Bid Solicitation document or
in any addenda issued_ Where there appears to be a conflict
between this Bid Solicitation and any addenda, the last addendum
issued shall prevail.
3. It is the Bidder's responsibility to ensure receipt of all addenda,
and any accompanying documentation, The Bidder is required to
submit with its Bid a signed "Acknowledgment of Addenda" form,
when any addenda have been issued.
E. Contents of Bid Solicitation and Bidders' Responsibilities
1. It is the responsibility of the Bidder to become thoroughly familiar
with the Bid requirements, terms and conditions of this solicitation.
Pleas of ignorance by the Bidder of conditions that exist or that
may exist will not' be accepted as a basis for varying the
requirements of the County, or the compensation to be paid to the
Bidder.
2. This solicitation is subject to all legal requirements contained in
the applicable County Ordinances, Administrative Orders, and
Resolutions; as well as all applicable State and Federal Statutes.
where conflict exists between this Bid Solicitation and these legal
requirements, the authority shall prevail in the following order:
Federal, State and local
3. It is the responsibility of the Bidder/Proposer, prior to conducting
any lobbying reeardine this solicitation to file the appropriate
form with the Clerk of the Board stating that a particular
lobbyist is authorized to represent the Bidder/Proposer. The
Bidder/Proposer shall also file a form with the Clerk of the Board
at the point in time at which a lobbyist is no longer authorized to
represent said Bidder/ Proposer. Failure of a Bidder/Proposer to
file the appropriate form required, in relation to each solicitation,
may be considered as evidence that the Bidder/Proposer is not a
responsible contractor.
F. Change or Withdrawal of Bids
I. Changes to Bid - Prior to the scheduled Bid opening a Bidder may
change its Bid by submitting a new Bid, (as indiated on the cover
page) with a letter in writing on the firms letterhead, signed by an
authorized agent stating that the new submittal replaces the
original submittal. The new submittal shall contain the letter and
all information as required for submitting the original Bid. No
changes to a Bid will be accepted after the Bid has been opened.
2. Withdrawal of Bid — A Bid shall be irrevocable unless the Bid is
withdrawn as provided herein. Only written a letter received by
the DPM Purchasing Division prior to the Bid opening date may
withdraw a bid A bid may also be withdrawn ninety (90) days
after the Bid has been opened and prior to award, by submitting a
letter to the contact person identified on the front cover of this Bid
Solicitation. The withdrawal letter must be on company letterhead
and signed by an authorized agent of the Bidder.
G. Conflicts Within The Bid Solicitation
Where there appears to be a conflict between the General Terms
and Conditions, Special Conditions, the Technical Specifications,
the Bid Submittal Section, or any addendum issued, the order of
precedence shall be: the last addendum issued, the Bid Submittal
Section, the Technical Specifications, the Special Conditions, and
then the General Terms and Conditions.
H.
1.
Prompt Payment Terms
It is the policy of Miami -Dade County that payment for all
purchases by County agencies and the Public Health Trust shall be
made in a timely manner and that interest payments be made on
late payments. In accordance with Florida Statutes, Section 218.74
and Section 2-8.1.4 of the Miami -Dade County Code, the time at
which payment shall be due from the County or the Public Health
Trust shall be forty-five (45) days from receipt of a proper invoice.
The time at which payment shall be due to small businesses shall
be thirty (30) days from receipt of a proper invoice. All payments
due from the County or the Public Health Trust, and not made
within the time specified by this section, shall bear interest from
thirty (30) days after the due date at the rate of one percent (l%u)
per month on the unpaid balance. Further, proceedings to resolve
disputes for payment of obligations shall be concluded by final
written decision of the County Manager, or his or her designee(s),
not later than sixty (60) days after the date on which the proper
invoice was received by the County or the Public Health Trust.
2. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price during bid evaluation. Bidders are requested to
provide prompt payment terms in the space provided on the Bid
submittal signature page of the solicitation.
13. PREPARATION OF BIDS
A. The Bid submittal form defines requirements of . items to be
purchased, and must be completed and submitted with the Bid. Use
of any other form will result in the rejection of the Bidder's offer.
B. The Bid submittal form must be legible. Bidders shall use
typewriter, computer or ink. All changes must be crossed out and
initialed in ink. Failure to comply with these requirements may
cause the Bid to be rejected.
C. An authorized agent of the Bidder's firm must sign the Bid
submittal form. FAILURE TO SICLN THE BID SUBMITTAL
FORM SHALL RENDER THE BID NON -RESPONSIVE.
D. The Bidder may be considered non -responsive if bids are
conditioned to modifications, changes, or revisions to the terms
and conditions of this solicitation.'
E. The Bidder may submit alternate Bid(s) for the same solicitation
provided that such offer is allowable under the terms and
conditions. The alternate Bid must meet or exceed the minimum
requirements and be submitted on a separate Bid submittal marked
"Alternate Bid".
F. When there is a discrepancy between the unit prices and any
extended prices, the unit prices will prevail. .
G. Please be advised that the County, in exercise of its discretion, may
not accept bids and/or proposals received after the scheduled time
and date. Sealed bids/proposals will be opened promptly at the
time and place specified. The responsibility for submitting a
sealed bid/proposal on or before the stated tune and date is solely
and strictly the responsibility of the Bidder/Proposer. Miami -Dade
County is not responsible for delays caused by any mail, package
or couriers service, including the U.S. Mail, or caused by any other
occurrence.
1.4.. CANCELLATION OF BID SOLICITATION
Miami -Dade County reserves the right to cancel, in whole or in part, any
Invitation to Bid when it is in the best interest of the County.
1.5. AWARD OF BID SOLICITATION
A. This Bid may be awarded to the responsible Bidder meeting all
requirements as set forth in the solicitation. The County reserves
the right to reject any and all Bids, to waive irregularities or
technicalities and to re -advertise for all or any part of this Bid
Solicitation as deemed in its best interest. The County shall be the
sole judge of its best interest
B. When there are multiple line items in a solicitation, the County
reserves the right to award on an individual item basis, any
combination of items, total low Bid or in whichever manner
deemed in the best interest of the County.
C. The County reserves the right to reject any and all Bids if it is
determined that prices are excessive, best offers are determined to
be unreasonable, or it is otherwise determined to be in the
County's best interest to do so.
D. The County reserves the right to negotiate prices with the low
bidder, provided that the scope of work of this solicitation remains
the same.
E. Award of this Bid Solicitation will only be made to firms that have
completed the Miami -Dade County Business Entity Registration
Application and that satisfy all necessary legal requirements to do
Revised 10/24/07
MIAMI-DADE COUNTY
BID NO.: 7543-5/14
SECTION 1
GENERAL TERMS AND CONDITIONS
Dade County must present a copy of their Miami -Dade .County
issued Occupational License.
F. Pursuant to County Code Section 2-8.I(g), the Bidder's
performance as a prime contractor or subcontractor on previous
County contracts shall be taken into account in evaluating the Bid
received for this Bid Solicitation.
G. To obtain a copy of the Bid tabulation, Bidder(s) shall enclose an
appropriately sized self-addressed stamped envelope. Bid results
will not be given by telephone or facsimile. Please allow ten (10)
calendar days after Bid opening for mailing.
H. The Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order, and any change order(s) shall
constitute the contract
I. In accordance with Resolution R-1574-88 the Director of
Purchasing Division will decide all tie Bids.
J. Award of this Bid may be predicated on compliance with and
submittal of all required documents as stipulated in the Bid
Solicitation.
1.6. CONTRACT EXTENSION
A. The County reserves the right to exercise its option to extend a
contract for up to one hundred -eighty (180) calendar days beyond
the current contract period and will notify the contractor in writing
of the extension.
B. This contract may be extended beyond the initial one hundred -
eighty (180) day extension period upon mutual agreement between
the County and the successful Bidder(s) upon approval by the
Board of County Commissioners.
1.7. WARRANTY
All warranties, express and implied, shall be made available to the
County for goods and services covered by this Bid Solicitation. All
goods furnished shall be fully guaranteed by the successful Bidder
against factory defects and workmanship. At no expense to the County,
the successful Bidder shall correct any and all apparent and latent
defects that may occur within the manufacturer's standard warranty.
The Special Conditions of the Bid Solicitation may supersede the
manufacturer's standard warranty.
1.8. ESTIMATED QUANTITIES
Estimated quantities or dollars are for Bidder's guidance only: (a)
estimates are based on the County's anticipated needs and/or usage
during a previous contract period and; (b) the County may use these
estimates to determine the low Bidder. Estimated quantities do not
contemplate or include possible additional quantities that may be
ordered by other government, quasi -government or non-profit entities
utilizing this contract under the Joint Purchase portion of the County
User ArrPse Program (UAP) described m Section 221 of this contract
solicitation and the resulting contract, if that section is present in this
solicitation document No guarantee is expressed or implies as to
quantities or dollars that will be used during the contact period. The
County is not obligated to place any order for the given amount
subsequent to the award of this Bid Solicitation.
1.9. NON -EXCLUSIVITY
It is the intent of the County to enter into an agreement with the
successful Bidder that will satisfy its needs as describe herein.
However, the County reserves the right as deemed in its best interest to
perform, or cause to be performed, the work and services, or any portion
thereof, herein described in any manner it sees fit, including but not
limited to: award of other contracts, use of any contractor, or perform
the work with its own employees.
1.10. LOCAL PREFERENCE •
The evaluation of competitive bids is subject to Section 2-8.5 of the
Miami -Dade County Code, which, except where contrary to federal and
state law, or any other funding source requirements, provides that
preference be given to local businesses. A local business shall be
defined as:
- III -
a business that has a valid occupational license, issued by
Miami -Dade County at least one year prior to bid or
proposal submission, that is appropriate for the goods,
services or construction to be purchased;
2. a business that has physical business address located within
the limits of Miami -Dade County from which the vendor
operates or performs business. Post Office Boxes are not
verifiable and shall not be used for the purpose of
establishing said physical address; and
3. a business that contributes to the economic development and
well-being of Miami -Dade County in a verifiable and
measurable way. This may include but not be limited to the
retention and expansion of employment opportunities and
the support and increase in the County's tax base. To satisfy
this requirement, the vendor shall affirm in writing its
compliance with either of the following objective criteria as
of the bid or proposal submission date stated in the
solicitation:
(a) vendor has at least ten (10) permanent full time
employees, or part time employees equivalent to 10
FTE ("full-time equivalent" employees working 40
hours per week) that live in Miami -Dade County, or
at (east 25% of its employees that live in Miami -
Dade County, or
vendor contributes to the County's tax base by
paying either real property taxes or tangible personal
property taxes to Miami -Dade County, or
some other verifiable and measurable contribution to
the economic development and well-being of Miami -
Dade County.
When there is a responsive bid from a Miami -Dade local business within
10% of the lowest price submitted by a responsive non -local business,
the local business and the non -local low bidder shall have the
opportunity to submit a best and final bid equal to or lower than the
amount of the low bid previously submitted by the non -local business.
(b).
(c)
At this time, there is an interlocal agreement in effect between Miami -
Dade and Broward Counties until September 2009. Therefore, a vendor
which meets the requirements of (1), (2) and (3) above for Broward
County shall be considered a local business pursuant to this Section.
1.11. CONTINUATION OF WORK
Any work that commences prior to and will extend beyond the
expiration date of the current contract period shall, unless terminated by
mutual written agreement between the County and the successful
Bidder, continue until completion at the same prices, terms and
conditions.
1.12. BID PROTEST
A. A recommendation for contract award or rejection of award may
be protested by a Bidder in accordance with the procedures
contained in Sections 2-8.3 and 2-8.4 of the County Code, as
amended, and as established in Administrative Order No.3-21.
B. A written intent to protest shall be filed with the Clerk of the
Board and mailed to all participants in the competitive process
and to the County Attorney within three (3) County work days of
the filing of the County Manager's recommendation. This three
day period begins on the County work day after the filing of the
County Manager's recommendation. Such written intent to
protest shall state the particular grounds on which it is based and
shall be accompanied by a filing fee as detailed in Para C below.
C. The written intent to protest shall be accompanied by a non-
refundable filing fee, payable to the Clerk of the Board, in
accordance with the schedule provided below:
Revised 10/24/07
MIAMI-DADE COUNTY
BID NO.: 7543-5/14
Award Amount
$25,000-$100,000
$1 00,001 -$500,000
$500,001-$5 million
Over $5 million
SECTION 1
GENERAL TERMS AND CONDITIONS
Filing Fee
$500
$1,000
$3,000
$5,000
The protester shall then file all pertinent documents and
supporting evidence with the Clerk of the Board and mail copies
to all participants in the competitive process and to the County
Attorney within three (3) County work days after the filing of a
written intent to protest.
D. For award recommendations greater than $250,000 the following
shall apply:
The County's recommendation to award or reject will be
immediately communicated (via mail, fax or email) to all
participants in the competitive process and filed with the Clerk of
the Board.
E. For award recommendations from $25,000 to $250,000 the
following shall apply:
Each County work day, as appropriate, recommendations to
award or reject will be posted in the lobby of the Stephen P.
Clark Center, located at 111 N.W. 1° Street. Participants may
also call the Awards Line at 305-375-4724, or 800-510-4724, or
the contact person as identified on the cover page of the Bid
Solicitation.
1.13. RULES, REGULATIONS AND LICENSES
The successful Bidder shall comply with all laws and regulations
applicable to provide the goods and/or services specified in this Bid
Solicitation. The Bidder shall be familiar with all federal, state and local
laws that may in affect the goods and/or services offered.
1.14. PACKAGING
Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with Resolution No. 738-92.
1.15. SUBCONTRACTING
Unless otherwise specified in this Bid Solicitation, the successful Bidder
shall not subcontract any portion of the work without the prior written
consent of the County. The ability to subcontract may be further limited
by the Special Conditions. Subcontracting without the prior consent of
the County may result in termination of the contract for default. When
Subcontracting is allowed the Bidder shall comply with County
Resolution No. 1634-93, Section 10-34 of the County Code and County
Ordinance No. 97-35.
1.16. ASSIGNMENT
The successful Bidder shall not assign, transfer, hypothecate, or
otherwise dispose of this contract, including any rights, title or interest
therein, or its power to execute such contract to any person, company or
corporation without the prior written consent of the County.
1.17. DELIVERY
Unless otherwise specified in the Bid Solicitation, prices quoted shall be
F.O.B. Destination. Freight shall be included in the proposed price.
1.18. RESPONSIBILITY AS EMPLOYER
The employee(s) of the successful Bidder shall be considered to be at all
times its employee(s), and not an employee(s) or agent(s) of the County
or any of its departments. The successful Bidder shall provide
competent and physically employee(s) capable of performing the work
as required. The County may require the successful Bidder to remove
any employee it deems unacceptable. All employees of the successful
Bidder shall wear proper identification.
1.19. INDEMNIFICATION
The successful Bidder shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attomey's fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes
of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of the agreement by the successful
Bidder or its employees, agents, servants, partners, principals or
subcontractors. The successful Bidder shall pay all claims and losses in
connection therewith, and shall investigate and defend all claims, suits
or actions of any kind -or nature in the name' of the_ County, where
applicable, including appellate proceedings, and shall pay all costs,
judgments, and attomey's fees which may be incurred thereon. The
successful Bidder expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the
successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
1.20. COLLUSION
Where two (2) or more related parties, as defined herein, each submit a
Bid for any contract, such Bids shall be presumed to be collusive. The
foregoing presumption may be rebutted by the presentation of evidence
as to the extent of ownership, control and management of such related
parties in preparation and submittal of such Bids. Related parties shall
mean Bidder or the principals thereof which have a direct or indirect
ownership interest in another Bidder for the same contract or in which a
parent company or the principals thereof of one (1) Bidder have a direct
or indirect ownership interest in another Bidder for the same contract.
Furthermore, any prior understanding, agreement, or connection
between two or more corporations, firms, or persons submitting a bid for
the same materials, supplies, services, or equipment shall also be
presumed to be collusive. Bids found to be collusive shall be rejected.
Bidders who have been found to have engaged in collusion may be
considered non -responsible, and may be suspended or debarred, and any
contact resulting from collusive Bidding may be temtinated for default.
1.21. MODIFICATION OF CONTRACT
The contract may be modified by mutual consent, in writing through the
issuance of a modification to the contract, purchase order, change order
or award sheet, as appropriate.
1.22. TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reserves the right to terminate this
contract without cause upon thirty (30) days written notice. Upon
receipt of such notice, the successful Bidder shall not incur any
additional costs under this contract. The County shall be liable only for
reasonable costs incurred by the successful Bidder prior to notice of
termination. The County shall be the sole judge of"reasonable costs."
1.23. TERMINATION FOR DEFAULT
The County reserves the right to terminate this contract, in part or in
whole, or place the vendor on probation in the event the successful
Bidder fails to perform in accordance with the terms and conditions
stated herein. The County further reserves the right to suspend or debar
the successful Bidder in accordance with the appropriate County
ordinances, resolutions and/or administrative orders. The vendor will
be notified by letter of the County's intent to terminate, In the event of
termination for default, the County may procure the required goods
and/or services from any source and use any method deemed in its best
interest. All re -procurement cost shall be borne by the successful
Bidder.
1.24. FRAUD AND MISREPRESENTATION
Pursuant to Section 2-8.1.4 of the Miami -Dade County Code, any
individual, corporation or other entity that attempts to meet its
contractual obligations with the County through fraud, misrepresentation
or material misstatement, may be debarred for up to five (5) years. The
County as a further sanction may terminate or cancel any other contracts
with such individual, corporation or entity. Such individual or entity
shall be responsible for all direct or indirect costs associated with
termination or cancellation, including attomey's fees.
- IV -
Revised 10/24/07
MIAMI-DADE COUNTY
BID NO.: 7543-5/14
SECTION 1
GENERAL TERMS AND CONDITIONS
1.25. ACCESS TO RECORDS
The County reserves the right to require the Contractor to submit to an
audit by Audit and Management Services or other auditor of the
County's choosing at the Contractor's expense. The Contractor shall
provide access to all of its records, which relate directly or indirectly to
this Agreement at its 'place of business during regular business hours.
The Contractor shall retain all records pertaining -to this Agreement and
upon request make them available to the County for three years
following expiration of the Agreement. The Contractor agrees to
provide such assistance as may be necessary to facilitate the review or
audit by the County to ensure compliance with applicable accounting
and financial standards.
1.26 OFFICE OF THE INSPECTOR GENERAL
Miami -Dade County has established the Office of the Inspector General,
which is authorized and empowered to review past, present, and
proposed County and Public Health Trust programs, contracts,
transactions, accounts, records and programs. The Inspector General
(IG) has the power to subpoena witnesses, administer oaths, require the
production of records and monitor existing projects and programs. The
Inspector General may, on a random basis, perform audits on all County
contracts. The cost of random audits shall be incorporated into the
contract price of all contracts and shall be one quarter (1/4) of one (1)
percent of the contract price, except as otherwise provided in Section 2-
1076(c)(8) of the County Code.
1.27 PRE -AWARD INSPECTION
The County may conduct a pre -award inspection of the bidder's site or
hold a pre -award qualification hearing to determine if the bidder is
capable of performing the requirements of this bid solicitation. .
128 PROPRIETARY/CONFIDENTIAL INFORMATION
Bidders are hereby notified that all information submitted as part of, or
in support of bid submittals will be available for public inspection after
opening of bids in compliance with Chapter 119 of the Florida Statutes;
popularly know as the "Public Record Law." The bidder shall not
submit any information in response to this invitation, which the bidder
considers to be a trade secret, proprietary or confidential. The
submission of any information to the County in connection with this
invitation shall be deemed conclusively to be a waiver of any trade
secret or other protection, which would otherwise be available to the
bidder. In the event that the bidder submits information to the County in
violation of this restriction, either inadvertently or intentionally, and
clearly identifies that information in the bid as protected or confidential,
the County shall endeavor to redact and return that information to the
bidder as quickly as possible, and if appropriate, evaluate the balance of
the bid. The redaction or return of information pursuant to this clause
may render a bid non -responsive.
1.29. HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT (HIPAA)
Any person or entity that performs or assists Miami -Dade County with a
function or activity involving the use or disclosure of "individually
identifiable health information (1IHI) and/or Protected Health
Information (PHI) shall comply with the Health Insurance Portability
and Accountability Act (HIPAA) of 1996 and the Miami -Dade County
Privacy Standards Administrative Order. HIPAA mandates for privacy,
security and electronic transfer standards, that include but are not limited
to:
1. Use of information only for performing services required by
the contract or as required by law;
2. Use of appropriate safeguards to prevent non -permitted
disclosures;
3. Reporting to Miami -Dade County of any non -permitted use
or disclosure;
4. Assurances that any agents and subcontractors agree to the
same restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that IIHIIPHI
will be held confidential;
5. Making Protected Health Information (PHI) available to the
customer;
6. Making PHI available to the customer for review and
amendment; and incorporating any amendments requested
by the customer;
7. Making PHI available to Miami -Dade County for an
accounting of disclosures; and
8. Making internal practices, books and records related to PHI
available to Miami -Dade County for compliance audits.
PHI shall maintain its protected status regardless of the form and method
of transmission (paper records, and/or electronic transfer of data). The
Bidder/ Proposer must give its customers written notice of its privacy
information practices including specifically, a description of the types of
uses and disclosures that would be made with protected health
information.
130. CHARTER COUNTY TRANSIT SYSTEM SALES SURTAX
When proceeds from the Charter County Transit System Sales Surtax
levied pursuant to Section 29.121 of the Code of Miami -Dade County
are used to pay for all or some part of the cost of this contract, no award
of a Blanket Purchase Order (BPO) for Transit/Public Works as part of a
multi -department contract, nor an award of a contract solely for the use
'of Transit/Public Works shall be effective and thereby give rise to a
contractual relationship with the County for Transit/Public Works
purchases unless and until both the following have occurred: 1) the.
County Commission awards the contract, and such award becomes final
(either by expiration of 10 days after such award without veto by the
Mayor, or by Commission override of a veto); and, 2) either, i) the
Citizens' Independent Transportation Trust (CITT) has approved
inclusion of Transit/Public Works in this contract, or, ii) in response to
the CITTs disapproval, the County Commission reaffirms Transit/Public
Work's inclusion in the contract by two-thirds (2/3) vote of the
Commission's membership and such reaffirmation becomes final. .
131 LOBBYIST CONTINGENCY FEES
A. in accordance with Section 2-11.1(s) of the Code of Miami -Dade
County after May, 16, 2003, no person may, in whole or in part, pay,
give or agree to pay or give a contingency fee to another person. No
person may, in whole or in part, receive or agree to receive a
contingency fee.
B. A contingency fee is a fee, bonus, commission or non -monetary
benefit as compensation which is dependant on or in any way contingent
upon the passage, defeat, or modification of I) any ordinance,
resolution, action or decision of the County Commission; 2) any action,
decision or recommendation of the County Manager or any County
board or committee; or 3) any action, decision or recommendation of
any County personnel during the time period of the entire decision -
making process regarding such action, decision or recommendation
which forseeably will be heard or reviewed by the County Commission
or a County board or committee.
132 COMMISSION AUDITOR — ACCFSS TO RECORDS
Pursuant to Ordinance No. 03-2, all vendors receiving an award of the
contract resulting from this solicitation will grant access . to the
Commission Auditor to all financial and performance related records,
property, and equipment purchased in whole or in part with government
funds.
-V-
Revised 10/24/07
MIAMI-DARE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.1 PURPOSE: TO ESTABLISH A CONTRACT AND TO PRE -QUALIFY VENDORS
The purpose of this solicitation is to establish a contract for the purchase of hydraulic parts
(Group 1) and. to pre -qualify vendors for future pricing competition for the purchase of
hydraulic repairs (Group 2). This initial solicitation provides for the submission of
manufacturer's suggested retail price lists (MSRP), documents, and forms intended to verify
that the vendor meets or exceeds the minimum criteria set forth elsewhere in this solicitation.
The vendors who meet or exceed the criteria established in this solicitation and offer the
highest price discounts off the MSRPs shall be awarded as Primary and Secondary vendors
for the purchase of hydraulic parts (Group 1); the vendors who meet or exceed the criteria
established in this solicitation shall be placed on a Pre -Qualification List that may be
accessed by County departments for hydraulic repair services (Group 2), for mobile
equipment in conjunction with the requirements of the General Services Administration,
Fleet Management Division.
2.2 SMALL BUSINESS CONTRACT MEASURES FOR SOLICITATIONS GREATER
THAN $50,000 (Bid Preference)
2.2.1 A Small Business Enterprise (SBE) bid preference applies to this solicitation.
2.2.2 A 10% percent bid preference shall apply to contracts $1 million or less and 5%
percent on contracts greater than $1 million. A SBE/Micro Business Enterprise must
be certified by the Department of Business Development (DBD) for the type of goods
and/or services the Enterprise provides in accordance with the applicable Commodity
Code(s) for this solicitation. For certification information, contact the Department of
Business Development at 305-375-3111 or access www.miamidade.gov/dbd.
2.2.3 The SBE/Micro Business Enterprise must be certified by bid submission deadline, at
contract award and for the duration of the contract to remain eligible for the
preference.
2.3 PRE -BID CONFERENCE
Intentionally Omitted
2.4 TERM OF CONTRACT: TWELVE (12) MONTHS
This contract shall commence on the first calendar day of the month succeeding approval of
the contract by the Board of County Commissioners, or designee, unless otherwise stipulated
in the Notice of Award Letter which is distributed by the County's Department of
Procurement Management, Purchasing Division; and contingent upon the completion and
submittal of all required bid documents. The contract shall expire on the last day of the
twelve month period.
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.5 OPTION TO RENEW FOR FIVE (5) ADDITIONAL YEAR(S): (Same Terms and
Conditions)
2.5.1 The initial discounts resultant from this solicitation shall prevail for a one (1), year(s)
period from this contract's initial effective date. Prior -to, or upon completion, of that
initial term, the County shall have the option to renew this contract for an additional
five (5) year(s) period on a year-to-year basis. The vendor shall maintain, for the
entirety of the stated additional period(s), the same terms and conditions included
within the originally awarded contract. The vendor shall also maintain the same or
better discounts as originally offered.
2.5.2 Continuation of the. contract beyond the initial period, and any option subsequently
exercised, is a County prerogative, and not a right of the vendor. This prerogative
may be exercised only when such continuation is clearly in the best interest of the
County
2.5.3 Should the vendor decline the County's right to exercise the option period, the County
will consider the vendor in default which decision shall effect that vendor's eligibility
for future contracts.
2.6 METHODS OF AWARD AND MINIMUM CRITERIA FOR EACH GROUP
2.6.1 GROUP NO. 1 — PRIMARY AND SECONDARY VENDOR BY BRAND
2.6.1.1 The County shall award the contract for Group No. 1 to the two (2)
prequalified bidders who offer the highest discount per brand off the current
manufacturer's price list (MSRP) supplied, and where the prices offered are
shown to be the lowest prices obtainable. The bidder offering the highest
discount per brand, and where the lowest price is obtainable, shall be
designated as the Primary Vendor and the bidder offering the second highest
discount per brand, and where the second lowest price is obtainable, shall be
designated the Secondary Vendor. When a requirement for parts is identified,
the County shall first seek to purchase the item from the Primary Vendor for
that brand. If the Primary Vendor is unable to provide the part as required, the
County shall then seek to obtain the part from the Secondary Vendor. If
neither vendor is able to provide the part, the County reserves the right to
obtain the part from any other source, when doing such is deemed to be in the
best interest of the County. The County shall be the sole determinant of what
is considered to be in its best interest.
2.6.1.1.1
The County will select a sample of items from the price lists
and use the dollar amount as a benchmark to apply the Local
and Small Business Enterprise preferences as applicable.
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.6.1.2 EMERGENCY ORDERS FOR PARTS may be awarded based on the
availability of materials, geographical location of the vendor, and /or delivery
time, when deemed in the best interest of the County.
2.6.2 GROUP NO. 2 — PREQUALIFICATION FOR REPAIR SERVICES
2.6.2.1 The awarded bidders in Group No. 2 will be pre -qualified to participate in
spot market purchases on an as needed, when needed basis. At that time the
pre -qualified bidders shall be asked to submit a written firm, fixed price
quotation to the County, within the time specified on each quotation request,
after being contacted by GSA Fleet. The quote must reflect any parts, labor
and/orhourly rates utilized for the repair, with each item priced individually..
Lump sum estimates are not acceptable. The County reserves the right to
award the repair job to the lowest bidder, or reject the quotes and obtain the
required service from another source if deemed in its best interest. The
County shall also advise bidders whether the units are to be repaired in the
awarded vendor's own shop or on County premises.
2.6.2.2 The County .at its sole discretion may reject quotations where the County
determines that the vendor has submitted a price that is insufficient to perform
the job or is in excess of the County's estimate to perform the job. When such
circumstances occur, the County may elect to obtain additional quotations,
issue a separate bid, or utilize in-house resources to complete the job.
2.6.2.3 EMERGENCY REPAIRS may be awarded based on the availability of
materials, geographical location of the vendor, and /or completion time, when
deemed in the best interest of the County.
2.6.3 In some situations, the deciding factors for the basis of individual awards made under
this contract may be determined by the need for authorized County personnel to pick
up the item, the availability of the material, geographic location of the vendor and/or
delivery time.
2.6.4 MINIMUM CRITERIA: GROUP NO. 1 - PURCHASE OF HYDRAULIC.
PARTS AND SUPPLIES
2.6.4.1 The County will only consider offers from bidders for Group No. 1 who
meet the following minimum criteria:
a) The bidder must be a manufacturer's approved or designated distributor
or stocking dealer of parts and supplies for the brands offered. The bidder
will list the brands in the bidder's proposal section, (Section 4). The
bidder shall submit, with its offer, written evidence from the
manufacturer that the bidderr is the manufacturer's approved or
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
designated distributor or stocking dealer of parts (or repair services as
applicable to Group No. 2).
b) The bidder must maintain an office/warehouse staffed with company
representatives who can be contacted during regular working hours and
who are competent and authorized to discuss matters pertaining to this
contract.
c) The bidder must have a working facsimile (FAX) machine available
twenty-four (24) hours a day and an e-mail address to expedite quotes.
2.6.5 MINIMUM CRITERIA: GROUP NO. 2 - PURCHASE OF HYDRAULIC
REPAIRS
2.6.5.1 The county will only consider offers to qualify for this Group from bidders
who meet the criteria for award for. Group No. 1 and who also meet the
following supplemental criteria:
a) The bidder must have a fully equipped and established repair facility as
verified by an on -site inspection.
b) The bidder must have a facility of adequate size to allow a refuse packer
35 feet long, 12-1/2 ft. high x 9-1/2 ft. wide, or a trailer 42 ft. long x 12-
1/2 ft. wide x 8 ft. wide to be worked on completely, in . an enclosed
structure.
c) The bidder's facility must also have security in the fowl,. of a fenced,
locked lot, or be inside a secure building or compound, to allow for the .
storage of no less than one (1) refuse packer and one (1) trailer sized
vehicle simultaneously, during repairs.
d) The bidder must provide at least three references that are able to verify
that the bidder has a minimum of two (2) years experience in hydraulic
equipment repairs.
e) Bidders for Group 2 must have service facilities located in South Florida
(defined as Miami -Dade, Broward, Palm Beach and Monroe Counties)
which can provide the repair services required.
2.6.6 The County reserves the right, if it deems it to be in its best interest, to allow any
bidder to submit missing documentation or non -price information during the bid
evaluation period.
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.6.7 The County reserves the right to add or delete vendors to Group 2 during the term of
the contract. Vendors who request to be added to the contract must meet the same
requirements and minimum criteria established for those added during the initial
solicitation.
2.7 PRICES SHALL BE FIXED AND FIRM
Intentionally Omitted
2.8 EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY
EQUIPMENT
Intentionally Omitted
2.9 EQUAL PRODUCT
Intentionally Omitted
2.10 LIQUIDATED DAMAGES
Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE
2.11.1 TYPE 2 - REPAIR SERVICES (APPLICABLE TO GROUP NO. 2 ONLY)
2.11.1.1 Provider shall indemnify and hold harmless the County and its officers,
employees, agents and instrumentalities from any and all liability, losses or
damages, including attorneys' fees and costs of defense, which the County
or its officers, employees, agents or instrumentalities may incur as a result
of claims, demands, suits, causes of actions or proceedings of any kind or
nature arising out of, relating to or resulting from the performance of this
Agreement by the Provider or its employees, agents, servants, partners
principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the County, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this . Agreement or
otherwise provided by Provider shall in no way limit the responsibility to
indemnify, keep and save harmless and defend. the County or its officers,
employees, agents and instrumentalities as herein provided.
2.11.1.2 The vendor shall furnish to the Vendor Assistance Section, Department of
Procurement Management, Bids and Contracts Division, 111 NW 1st Street,
Suite 1300, Miami, Florida 33128-1989, Certificate(s) of Insurance which
indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
--10--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
a) Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
b) Garage Liability Insurance including Garage Keepers Legal Liability
in an amount not less _than $500,000 combined single limit per
occurrence for bodily injury and property damage. Miami -Dade
County must be shown as an additional insured with respect to this
coverage.
c) Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not less
than $500,000 combined single limit per occurrence for bodily injury
and property damage.
2.11.1.3 All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with the
following qualifications:
a) The company must be rated no less than "B" as to management, and
no less than "Class V" as to financial strength, by the latest edition of
Best's Insurance Guide, published by A.M. Best Company, Oldwick,
New Jersey, or its equivalent, subject to the approval of the County
Risk Management Division
OR
b) The company must hold a valid Florida Certificate of Authority
as shown in the latest "List of All Insurance Companies
Authorized or Approved to Do Business in Florida" issued by
the State of Florida Department of Insurance and are members
of the Florida Guaranty Fund.
2.11.1.4 Certificates will indicate no modification or change in insurance shall be
• made without thirty (30) days in advance notice to the certificate holder.
NOTE 2: MIAMI-DADE COUNTY SOLICITATION NUMBER AND TITLE
OF SOLICITATION MUST APPEAR ON EACH CERTIFICATE.
CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY
111 NW Isl. STREET
SUITE 1300
MIAMI, FL 33128
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5114
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.11.1.5 Compliance with the foregoing requirements shall not relieve the vendor of
his liability and obligation under this section or under any other section of
this agreement.
2.11.1.6 Issuance of a purchase order is contingent upon the receipt of the insurance
documents within fifteen (15) calendar days after Board of County
Commission approval. If the insurance certificate is received within the
specified time frame but not in the manner prescribed in this solicitation, the
vendor shall be verbally notified of such deficiency and shall have an
additional five (5) calendar days to submit a corrected certificate to the
County. If the vendor fails to submit the required insurance documents in
the manner prescribed in this solicitation within twenty (20) calendar days
after Board of Commission approval, the vendor shall be in default of the
contractual terms and conditions and shall not be awarded the contract.
Under such circumstances, the vendor may be prohibited from submitting
future Proposal to the County in accordance with Section 1, Paragraph 1.23
of this solicitation.
2.11.1.7 The vendor shall be responsible for assuring that the insurance certificate
required in conjunction with this Section remain in force for the duration of
the contractual period; including any and all option years that may be
granted to the vendor in accordance with Section 2.5 of this solicitation. If
insurance certificates are scheduled to expire during the contractual period,
the vendor shall be responsible for . submitting new or renewed insurance
certificates to the County at a minimum of thirty (30) calendar days in
advance of such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the new or
renewed certificates are received by the County in the manner prescribed in
the solicitation; provided, however, that this suspended period does not
exceed thirty (30) calendar days. If such suspension exceeds thirty (30)
calendars days, the County may, at its sole discretion, terminate this contract
for cause and seek re -procurement damages from the vendor in accordance
with Section 1, Paragraph 1.23 of this solicitation.
NOTE 3: VENDORS SUPPLYING PARTS ONLY ARE EXEMPT FROM THE
INSURANCE REQUIREMENTS
2.12 BID GUARANTY
Intentionally Omitted
2.13 PERFORMANCE BOND
Intentionally Omitted
-- 12--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIALCONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.14 CERTIFICATIONS
Intentionally Omitted
2.15 METHOD OF PAYMENT — PERIODIC INVOICES
2.15.1 The vendor shall submit an invoice to the County user department(s) that requested
the items through a purchase order. The date of the invoices shall not exceed thirty
(30) calendar days from the delivery of the items or provision of the repair services.
Under no circumstances shall the invoice be submitted to the County in advance of
the delivery and acceptance of the items or services. In addition to the general invoice
requirements stated below, the invoice shall reference (or include a copy of) the
corresponding delivery ticket number or packing slip number that was signed by an
authorized representative of the County user department at the time the items were
delivered and accepted or the services were completed.
2.15.1.1 All invoices shall contain the following basic information:
I. Vendor Information:
The name of the business organization as specified on the
contract between Miami -Dade County and vendor.
Date of invoice
Invoice number
Vendor's Federal Identification Number on file with Miami -
Dade County
II. County Information:
• Miami -Dade County Release Purchase Order or Small
Purchase Order Number
III. Pricing Information:
• Unit price of the goods, services or property provided.
• Extended total price of the goods, services or property
• Applicable discounts
IV. Goods or Services Provided per Contract:
• Description
• Quantity
V. Delivery Information:
--13--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
• Delivery terms set forth within the Miami -Dade County
Release Purchase Order
Location and date of delivery of goods, services or property
VI. Failure to Comply:
Failure to submit invoices in the prescribed manner will delay
payment.
2.15.2 PERIODIC INVOICES FOR COMPLETED PURCHASES
For Group No. 1: The successful Bidder(s) shall submit an invoice with each
delivered order, at the time that the completed order is delivered to the County.
Invoices will be directed to the attention of the shop Facility Supervisor who ordered
the parts.
2.15.3 PERIODIC PAYMENTS FOR REPAIR SERVICES RENDERED
For Group No. 2: The successful Bidder(s) shall submit an invoice with each
completed job or delivered order, at the time that completed job or delivered order is
delivered to the County. Invoices will be directed to the attention of the shop Facility
Supervisor who ordered the repairs.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods
until such time as they are delivered to, and accepted by, an authorized County
representative.
2.17 DELIVERY REQUIREMENTS
2.17.1 For Group No. 1, all Hydraulic Parts and Supplies purchased herein shall be delivered
or made ready on request for pick-up by County Personnel within twenty-four (24)
hours.
2.17.2 Should the awarded bidder fail to deliver as required, the County may cancel the
order with the low bidder and acquire the product through another source of supply
and charge the bidder with any re -procurement costs. If the bidder fails to honor
these re -procurement costs, the County may find the bidder in default of the contract.
2.17.3 For Group No. 2, the completion date for repairs shall not exceed the number of days,
of downtime stipulated with the quote, unless written authorization by GSA Fleet is
provided. Should the bidder to whom the repair work is awarded, fail to complete the
work within the number of days stated in the quotation, the County reserves the right
-- 14--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDTTIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
to cancel the order with the bidder and to secure the services through another source
to complete the work. If the County exercises this authority; the County may at its
option request payment from the bidder through invoice or credit memo, for any
additional costs over and beyond the original quoted prices, which were incurred by
the County as result of having to secure the services elsewhere. If the bidder fails to
honor this invoice or credit memo, the County may remove that bidder from the
contract.
2.18 BACK ORDERS MUST BE FILLED WITHIN FIVE (5) CALENDAR DAYS
If the vendor cannot deliver an ordered item in accordance with the scheduled delivery date
due to a current existing backorder of that item with the vendor's manufacturer or distributor;
the vendor shall insure that such back orders are filled within five (5) calendar days from the
initial scheduled delivery date for the item. The vendor shall not invoice the County for back
ordered items until such back orders are delivered and accepted by the County's authorized
representative. It is understood and agreed that the County may, at its discretion, verbally
cancel back orders after the grace period identified in this paragraph has lapsed, seek the
items from another vendor, and charge the incumbent vendor under this contract for any
directly associated re -procurement costs. If the vendor fails to honor these re -procurement
costs, the County may remove the vendor from the contract.
2.19 WARRANTY REQUIREMENTS
2.19.1 The County reserves the right to reject any part (s) or component (s) that may
jeopardize the O.E.M. or other warranties that may apply to the equipment or
O.S.H.A. Safety Standards or any applicable Federal, State or County vehicle rules
and or safety standards.
2.19.2 The bidder, by submission of its bid, warrants that the products and/ or services
supplied to the County under. this bid solicitation are fully in accord with this
specification and are of the highest quality. In the event that the parts, supplies or
equipment furnished by the bidder are found to be defective, or do not conform to
these specifications, the County reserves the right to cancel the order and return the
parts or supplies at the supplier's expense.
2.19.3 Bidders shall state the warranty offered for new and rebuilt parts, components,
equipment, etc., in the space provided on the Bid Proposal Form. The warranty for
workmanship and repairs should be stated on the bidder's quotation at the time the
bidder responds to the quote request for repairs for a specific project or may be stated
on the Bid Proposal Form if the bidder has a standard warranty period on
workmanship and repairs.
--15--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.20 CONTACT PERSONS
For any additional information regarding the terms and conditions of this solicitation and
resultant contract, Contact: Km! Ra, at (305) 375-1291 email — kmra@miamidade.gov
2.21 COUNTY USER ACCESS PROGRAM (UAP)
2.21.1 USER ACCESS FEE
2.21.1.1
2.21.1.2
Pursuant to Miami -Dade County Budget Ordinance No. 03-192, this
contract is subject to a user access fee under the County User Access
Program (UAP) in the amount of two percent (2%). All sales resulting
from this contract, or any contract resulting from this solicitation and
the utilization of the County contract price and the terms and
conditions identified herein, are subject to the two percent (2%) UAP.
This fee applies to all contract usage whether by County Departments
or by any other governmental, quasi -governmental or not -for -profit
entity.
The vendor providing goods or services under this contract shall
invoice the contract price and shall accept. as payment thereof the
contract price less the 2% UAP as full and complete payment for the
goods and/or services specified on the invoice. The County shall retain
the 2% UAP for use by the County to help defray the cost of the
procurement program. Vendor participation in this invoice reduction
portion of the UAP is mandatory.
2.21.2 JOINT PURCHASE
2.21.2.1
2.21.2.2
Only those entities that have been approved by the County for
participation in the County's Joint Purchase and Entity Revenue
Sharing Agreement are eligible to utilize or receive Miami -Dade
County contract pricing and terms and conditions. The County will
provide to approved entities a UAP Participant Validation Number.
The vendor must obtain the participation number from the entity prior
to filling any order placed pursuant to this section. Vendor
participation in this joint purchase portion of the UAP, however, is
voluntary. The vendor shall notify the ordering entity, in writing,
within 3 work days of receipt of an order, of a decision to decline the
order.
For all ordering entities located outside the geographical boundaries of
Miami -Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
-- 16--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
2.21.2.3
allowance shall only be made when expressly authorized by a
representative of the ordering entity prior to shipping the goods.
Miami -Dade County shall have no liability to the vendor for the cost
of any purchase made by an ordering entity under the UAP and shall
not be deemed to be a party thereto. All orders shall be placed directly
by the ordering entity with the vendor and shall be paid .by the
ordering entity less the 2% UAP.
2.21.3 VENDOR COMPLIANCE
If a vendor fails to comply with this section, that vendor may be
considered in default by Miami -Dade County in accordance with
Section 1, Paragraph 1.23 of this contract solicitation and the resulting
contract.
2.22 ACCEPTANCE OF PRODUCT OR SERVICES BY THE COUNTY
The product(s) and/or services to be provided hereunder shall be delivered to the County, and
maintained if applicable to the contract, in full compliance with the specifications and
requirements set forth in this contract. If a vendor -provided product or service is determined
to not meet the specifications and requirements of this contract, either prior to acceptance or
upon initial inspection, the item will be returned, at vendor expense, to the vendor; and/or the
service will be deemed unacceptable by the County. At the County's own option, the vendor
shall provide a direct replacement for the item, provide a full credit for the returned item or
re -do the work to a manner acceptable to the County. The vendor shall not assess any
additional charge(s) for any conforming action taken by the County under this clause.
2.23 _ ACCIDENT PREVENTION AND REGULATIONS
Precautions shall be exercised at all times for the protection of persons and property. All
vendors performing services under this contract shall conform to all relevant OSHA, State
and County regulations during the course of such effort. Any fines levied by the above
mentioned authorities for failure to comply with these requirements shall be borne solely by
the responsible vendor. Barricades shall be provided by the vendor when work is performed
in areas traversed by persons, or when deemed necessary by the County Project Manager.
2.24 ADDITIONAL FACILITIES MAY BE ADDED
Intentionally Omitted
2.25 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS
Although this Solicitation is specific to a County Department, it is hereby agreed and
understood that any County department or agency may avail itself of this contract and submit
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Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
purchase orders for parts or spot quotes for hydraulic repairs. Under these circumstances, a
separate purchase order shall be issued by the County, which identifies the requirements of
the additional County department(s) or agency (ies).
2:26 CATALOGS AND PRICE LISTS SHOULD BE SUBMITTED WITH OFFER-
2.26.1 For Group No. 1, the vendor shall submit 1 copy of the current manufacturer's price
list(s) (MSRP) and catalog(s) with the initial offer. Failure to meet this requirement
may result in your offer being rejected. These documents shall be in effect at the
commencement of the contract and shall remain in effect for the life of thecontract;
unless price escalations are specifically allowable in accordance with Section 2,
Paragraph 2.7 of this contract. Discounts offered will be evaluated against these price
lists and catalogs in order to determine the vendor to whom an award will be made
pursuant to Section 2, Paragraph 2.6 herein entitled "Method of Award". .
2.26.2 Upon request, the vendor shall provide additional sets of the manufacturer's product
catalogs and price lists at no additional cost to the County, and subsequent updated
versions of the catalogs and price lists.
2.27 ENVIRONMENTALLY ACCEPTABLE PACKAGING
2.27.1 Effective June 16, 1992, all contracts in excess of ten thousand ($10,000) dollars will
be affected by Resolution Number R738-92 amending Miami -Dade County
Administrative Order 3-2 (relating to the procurement of goods and services).
2.27.2 As a waste management alternative, and as an additional means of reducing the
volume and toxicity of waste and by-products entering Florida's solid waste stream,
Miami -Dade County has instituted the following policy with regard to source
reduction.
2.27.3 In order to discourage excessive packaging of a product solely for marketing purposes
and to encourage packaging for purposes of ensuring durability, re -usability and
recyclability. No goods shall be purchased if the goods constitute less than 90
percent (by volume) of the item being purchased or if the goods contain more than 10
percent package and packing material (by volume). No packaging shall be purchased
which is not environmentally acceptable packaging.
2.27.4 For purposes of meeting the requirements of this resolution, "Environmentally
Acceptable" shall be defined as; any item that is returnable for reuse or recycling, or
which is recyclable.
2.27.5 In order to insure compliance with this resolution, vendors shall indicate in the space
provided on the Bid/Proposal Submission Form or elsewhere as required by this
solicitation, the method to be used for returning packaging materials to the distributor
--18--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION. 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
in conjunction with this solicitation and/or by completing the. General Services
Certification of Recycled Product Content Fonil indicating the ability of the materials
to be recycled through existing recycling collection programs.
2.27.6 Appeals for waiver of :these requirements may be made in writing to the County
Manager through the Director of Procurement Management: No waiver shall be
effective unless approved by, a majority vote of the Board of County Commissioners.
Offers failing to provide this information may result in being declared non-
responsive; however the vendor shall be given the opportunity to provide the
information during the offer evaluation period. At such time, the vendor shall be
given fifteen (15) calendar days to submit this information.
2.27.7 Vendors wishing to obtain a copy of the complete resolution should contact The
Clerk of the Board at 305-375-5126.
2.28 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE
VENDOR
Unless otherwise provided in Section 3 (entitled "Technical Specifications"), of this
solicitation the vendor shall furnish all labor, material and equipment necessary for
satisfactory contract performance. When not specifically identified in the technical
specifications; such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to the inspection and
approval of the County's Project Manager.
2.29 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The vendor hereby acknowledges and agrees that all materials, except where recycled
content is specifically requested, supplied by the vendor in conjunction with this solicitation
and resultant contract shall be new, warranted for their merchantability, and fit for a
particular purpose. In the event any of the materials supplied to the County by the vendor are
found to be defective or do not conform to specifications: (1) the materials may be returned
to the vendor at the vendor's expense and the order cancelled or (2) the County may require
the vendor to replace the materials at the vendor's expense.
2.30 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING
DELIVERY
The successful bidder shall enclose a complete packing slip or delivery ticket with any items
to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to
the shipping carton(s) which contain the items and shall be made available to the County's
authorized representative during delivery. The packing slip or delivery ticket shall include,
at a minimum, the following information: purchase order number; date of order; a complete
listing of items being delivered; and back -order quantities and estimated delivery of back-
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Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
orders if applicable.
,2.31 PURCHASE OF OTHER ITEMS NOT LISTED ON MANUFACTURER'S PRICE
LIST BASED ON PRICE QUOTES:
During the term of the contract, the County may have a need to purchase an item that is not
listed on the manufacturer's price lists of any of the prequalified vendors. Under these
circumstances, a County representative will contact all the vendors to obtain a price quote for
the item(s). The order to purchase the item will be made to the vendor offering the lowest
price. The County reserves the right to acquire the items through a separate solicitation if it
deems the prices offered to be unreasonable. The County shall be the sole judge of what it
considers an unreasonable price...
2.32 SUBSTITUTION OF ITEMS DURING TERM OF CONTRACT
Substitute brands or models may be considered during the contract period for discontinued
models. The bidder shall not deliver any substitute item as a replacement to an awarded
brand or model without express written consent of Department of Procurement Management,
Bids & Contracts Division prior to such delivery. Substitute items must be of equal or better
quality than the awarded item. Substitutes shall be considered only in emergency situations
and excessive substitution requests may be cause to cancel the contract.
2.33 DEMONSTRATION OF COMPETENCY
2.33.1 Bids will only be accepted for evaluation, recommendation or award from entities
which are able to satisfy the following criteria
2.33.2 The County may conduct a pre -award inspection of the bidder's site and/or hold a
pre -award award investigation or hearing to determine if the bidder possesses the
abilities, experience, inventory, plant and equipment, technical abilities, organization,
delivery and service equipment if required, financial resources or physical and
financial investments necessary at the time of the bid opening, to perform the
activities proposed in a manner consistent with the best commercial practices in the
bidder's industry.
2.33.3 The bidder must also be able to document their qualifications and abilities, including
but not limited to an established record of performance in the business activity
proposed, so as to ensure that they can satisfactorily provide the goods and/or services
required in a manner consistent with the best commercial practices of that industry if
they are awarded this solicitation.
2.34 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each
--20--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 2
SPECIAL CONDITIONS
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall
thoroughly clean up all areas where work has been involved as mutually agreed with the
associated user department's project manager.
2.35 r COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and
Health Administration (OSHA), the National Institute of Occupational Safety Hazards
(NIOSH), and the National Fire Protection Association (NFPA).
2.36 OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding any details or the
omission from the specification of a detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail, and that only
materials and workmanship of first quality are to be used. All interpretations of this
specification shall be made upon the basis of this agreement.
2.37 WORK ACCEPTANCE
All repair work will be inspected by an authorized representative of the County. This
inspection shall be performed to determine acceptance of work, appropriate invoicing, and
warranty conditions.
--21--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 3
TECHNICAL SPECIFICATION
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
3.1 SCOPE OF WORK
Provide Miami -Dade County's Fleet Management with hydraulic parts (Group No. 1) and
repair services (Group No. 2) for vehicles and equipment. Example: Light trucks, fire trucks,
buses, bull dozers, hydro cranes, garbage trucks, tractor trailers, etc. & repairs for hose
fittings, industrial pipes, etc.
3.2 PARTS
3.2.1 The County purchases a wide variety of hydraulic parts that are used for repairing
mobile (automotive) light duty and heavy duty equipment. The Fleet Management
Division of the General Services Administration (GSA) operates several garages
staffed with technical personnel and mechanics who are competent and authorized to
conduct repairs to fleet management vehicles. The parts proposed for purchase under
this solicitation and the resulting contract are required to assist the division to conduct
and complete repairs in an expeditious, cost-effective, and efficient manner.
3.2.2 The types of parts to be purchased include but are not limited to: seals, hoses, valves,
gaskets, pumps, impellers, pistons, etc.
3.3 REPAIRS
3.3.1 Each job will be quoted by the successful Bidder(s) on an "as needed basis when
called. The requesting department, will present the equipment to the successful
bidder(s) for inspection and show the successful bidder(s) the area(s) to be
repaired. The County will not give the successful bidder(s) a detailed description
of the work to be performed. The County presumes the successful bidder(s) is a
professional in this business, and knows what details must be taken into account to
produce a high quality finished job meeting the finest professional practices in the
industry and the standards of this specification.
3.3.2 The successful bidder(s) shall submit its 'quotation by the time specified on each
price quotation request. Price quotations received after the specified receipt time
will not be given consideration for award.
3.3.3 The successful bidder(s) shall state with its proposal the reasonable number of
days it will take to repair the equipment. This statement, in writing, shall be part of
the successful bidder(s) proposal to repair. Should the successful bidder(s) not
meet the agreed repair "down time" the County reserves the right to have the
equipment immediately returned with its sole liability being to pay for work
already completed. The removal or delivery of County equipment from the
successful bidder(s) facility shall be at the successful bidder(s) expense.
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 3
TECHNICAL SPECIFICATION
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
3.4 ADDITIONAL EXPENSE
3.4.1 The successful bidder(s), after being awarded work (repairs) shall notify the
supervisor awarding the work, within 24 hours, if any additional labor or parts
costs are required to complete the job. The successful bidder(s) shall not perform,
or bill for, any additional parts or repairs until he has received authorization from
the supervisor awarding the work. The additional cost shall be itemized on a
separate invoice labeled "authorized additional work", and shall be billed
separately, but with the invoice covering the billing for the original quotation.
3.4.2 The successful bidder(s), after being awarded the repairs, shall .notify the
supervisor awarding the work, of any additional "down time" requiring within 24
hours of receipt of the job award notice. It shall be required that the contract
vendor cite good and sufficient reasons for requesting additional "down time".
--23--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
SECTION 4
BID SUBMITTAL FORM
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
Submit Bid To:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW lst Street
17th Floor, Suite 202
Miami, Florida 33128-1983
M IA M I-DADE
OPENING: 2:00 P.M.
WEDNESDAY
DECEMBER 26, 2007
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate fumished
upon request.
Issued
by:994
DPM
Purchasing Division December 7, 2007 Pages 24 through
Date Issued: This Bid Submittal Consists of
28
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such
other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid
Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time
and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid
Submittal Requirement.
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract
by the successful bidder and Miami -Dade County
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON -RESPONSIVE NON -RESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 060-61
Snr. Procurement Contracting Agent Km! Ra
FIRM NAME:
RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND
AFFIDAVITS
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE
ON PAGE 28 OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR
INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE 28 OF SECTION 4, BID SUBMITTAL FORM, WILL RENDER
YOURBID NON -RESPONSIVE
--24--
Revised 10/24/07
MIAMI-DADE COUNTY
BID SUBMITTAL FOR:
BID NO.: 7543-5/14
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
FIRM NAME:
GROUP NO. 1
HYDRAULIC PARTS
Name of Contact Person:
Telephone Number:
Fax Number:
E-Mail Address:
List the Manufacturers Brand Names and Discounts Offered from the current Manufacturers
Suggested Retail Price List (MSRP):
LIST CATALOGS:
MANUFACTURER BRAND CATALOG # DATE % DISCOUNT
%
If More Space is Required Use Additional Sheets
WARRANTY:
State the Warranty for new parts in days:
State the Warranty for rebuilt parts in days:
Calendar Days
Calendar Days
- - 25 - -
Revised 10/24/07
MIAMI-DADE COUNTY
BID SUBMITTAL FOR:
BID NO.: 7543-5/14
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
FIRM NAME:
GROUP NO. 2
HYDRAULIC REPAIRS
Name of Contact Person:
Address of Facility:
Telephone Number:
Fax Number:
E-Mail Address:
WARRANTY:
State the Warranty for new parts in days: Calendar Days
State the Warranty for rebuilt parts in days: Calendar Days
State the Warranty on workmanship/labor in days: Calendar Days
REFERENCES:
ORGANIZATION
CONTACT NAME
PHONE NO. — EMAIL
NOTE 4: As required in Section 2, Paragraph 2.6.4.1 (a), the bidder shall submit, with its offer,
written evidence that the bidder is the manufacturer's approved or designated distributor or stocking
dealer of parts and/or service.
- - 26 - -
Revised 10/24/07
MIAMI-DADE COUNTY
BID NO.: 7543-5/14
SECTION 4
BID SUBMITTAL FOR:
HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:'
- 27 -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 7543-5/14
BID SUBMITTAL FORM
BID TITLE: HYDRAULIC PARTS AND REPAIRS FOR MOBILE EQUIPMENT
By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all
Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami -Dade County Code. Any County employee or member of his or her immediate
family seeking to contract with the County shall seek a conflict of interest opinion from the Miami -Dade County Ethics Commission prior to submittal of a Bid
response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and
any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a
statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the
nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of
the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County
Commissioners, must be submitted with the response to the solicitation.
In accordance with Sec. 2-11.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Bidder must file the
appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder. Failure to file the appropriate,
form in relation to each solicitation may be considered as evidence that the Bidder is not 'a responsible contractor.
The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the
same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges
that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being
considered for award.
Pursuant to Miami -Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or
executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving
funding from the County.
0 Place a check mark here only if bidder has such conviction to disclose to comply with this requirement.
COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program .
For the County's information, the bidder is requested to indicate, at 'A' and 'B' below, its general interest in participating in the Joint Purchase Program of the
County User Access Program (UAP) described in Section 2.21 of this contract solicitation, if that section is present in this solicitation document. Vendor
participation in the Joint Purchase portion of the UAP is voluntary, and the bidder's expression of general interest at 'A' and `B' below is for the County's
information only and shall not be binding on the bidder.
A. If awarded this County contract, would you be interest in participating in the Joint Purchase portion of the UAP with respect to other governmental,
quasi -governmental or not -for -profit entities located within the geographical boundaries of Miami -Dade County?
Yes No
and
B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other
governmental, quasi -governmental or not -for -profit entities located outside the geographical boundaries of Miami -Dade County?
Yes No
LOCAL PREFERENCE CERTIFICATION: The responding vendor hereby attests, by checking one of the following blocks, that it is ❑, or is not ❑, a
local business. For the purpose of this certification, a "local business" is a business located within the limits of Miami -Dade County (or Broward County in
accordance with the Interlocal Agreement between the two counties) that conforms with the provisions of Section 1.10 of the General Terms and Conditions of
this solicitation and contributes to the economic development of the community in a verifiable and measurable way. This may include, but not be limited to,
the retention and expansion of employment opportunities and the support and increase to the County's tax base. Failure to complete this certification at this
time (by checking the appropriate box above) shall render the vendor ineligible for Local Preference, •
Firm Name:
Street Address:
Mailing Address (if different):
Telephone No.
Email Address:
Fax No.
FEIN No. / -. / / / / / /
Prompt Payment Terms: % days net days *"By signing this document the bidder agrees to all Terms
(Please see paragraph 1.2 H of General Terms and Conditions) and Conditions of this Solicitation and the resulting Contract"
Signature:
(Signature of authorized agent)
Print Name: Title:
Failure to sign this page shall render your Bid non -responsive.
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