HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
0K-01100
RE.2
Date: 10/1/08 Requesting Department: CIP Department
Commission Meeting Date: 10/.16/08 District(s) Impacted: ®1 ®2 Z3 Z4 115
Type: ® Resolution E Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to approve an increase to the contract with Weekley Asphalt Paving, Inc. to provide
Miscellaneous Construction Services for the repair, maintenance & installation of road way systems
throughout the City.
Purpose of Item:
To approve an increase to the contract with Weekley Asphalt Paving, Inc. to provide services for the repair, maintenance
and installation of roadway systems on an as needed contract basis, by $2,122,800, for a total contract amount not to
exceed $4,122,800, utilizing existing Broward County Bid Contract No. H-Z-05-376-Ba. , effective through June 26, 2009.
Funds are to be allocated from various Capital Improvement Project Accounts on an as needed basis.
Background Information:
Pursuant to Section 18-111 of the City Code, the City may utilize competitively bid contracts from other government
agencies to fulfill our procurement needs. This ability to "piggyback" is one of the tools CIP is utilizing to increase our
efficiency and improve the overall production delivery timeframe. Broward County issued Bid No. HZ-05376-B1 for the
procurement of general roadway construction services. Weekley Asphalt Paving, Inc. was awarded the contract. The City
desired the same services to be available as needed citywide, and pursuant to Resolution R-07-0703, the City Commission
granted approval to utilize the Broward agreement with Weekley for an amount of $2,000,000. In order to maintain
continuity of work, the City desires to continue utilizing Weekley's services. $1,473,800 of the $2,000,000 has been used
for DWNTWN Beautification Project B-30606, with $526,200 remaining. The remaining funds are not sufficient for
currently estimated roadway construction services, particularly those required for the DWNTWN Beautification Project, B-
30606. CIP has determined that it is most practicable and advantageous to use the same firm to complete the project. CIP
therefore requests an increase in the authorized award value from $2,000,000 to an amount not to exceed $4,122,800 to
cover anticipated roadway construction services for B-30606 and various capital projects as needed.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: various projects as needed
YES is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital
Grants
$2,122,800
Final Approvals
(SIGN AND DATE)
Purchasin
Chief
C
Budget
/4 Risk Management
Dept. Director
City Manager
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N/A
N/A
reject Manager; David Mendez