HomeMy WebLinkAboutContract Award SheetMIZDAD;E
BID NO.:
BPO NO.:
8720-0/09
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DIVISION
ABCW0801137
ABCW0801139 (Federally Funded — Housing Only)
Previous Bid No.: IB3123-1/08-1
TITLE: RENTAL OF OFFICE TRAILERS (PRE-OULAIFICATION
COMMODITY CODE NO.: 975-84 OTR YEARS:
CONTRACT PERIOD: 9/01/2008 through 2/28/2009
LIVING WAGE APPLIES:
❑ YES N NO
AWARD BASED ON MEASURES: ❑ YES N NO ® SR.PROCUREMENT AGENT: THELMA L. RODRIGUEZ
❑ PROCUREMENT AGENT:
❑ PROCUREMENT TECHNICIAN:
PHONE: 305-375-4252
❑ SBE Set Aside
N SBE Goal
N Local Preference
❑ Prevailing Wages (Reso. 90-143)
❑ Living Wage
PART 41: VENDOR AWARDED
N Bid Preference: N SBE ❑ Micro SBE
❑ CSBE Level
F.E.I.N.:
942579843-01
VENDOR:
MCGRATH RENT CORP
STREET:
2474 SAND LAKE ROAD
CITY/STATEIZIP:
ORLANDO, FLORIDA 32809
F.O.B. TERMS:
DESTINATION -POINT
PAYMENT TERMS:
NET -30 DAYS
DELIVERY:
AS SPECIFIED
TOLL FREE PHONE #
(800) 944-3442
PHONE:
(407) 873-1431
FAX:
(863) 965-3700
E-MAIL:
TWAGONER@MGRC.COM
CONTACT PERSON:
THOMAS R WAGONER
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DIVISION
I
AWARD SHEET.do
Revised 09/19M
PART #2: ITEMS AWARDED
****SBE & LOCAL PREFERENCE MUST BE GIVEN TO VENDORS WHEN OUOTING****
THIS CONTRACT IS A PRE -QUALIFICATION OF VENDORS IN ORDER TO PROCURE
RENTAL OF OFFICE TRAILERS FOR MIAMI-DADE COUNTY DEPARTMENTS ALL
RESPONSIVE, RESPONSIBLE VENDORS WHO MEET THE QUALIFICATIONS AS
STATED IN THE INVITATION TO BID ARE INVITED TO PARTICIPATE IN SPOT
MARKET PURCHASES ON A WHEN NEEDED AS NEEDED BASIS.
a) The Bidder(s) shall have proof of a minimum of five (5) years experience in the
business of rental or leasing of office trailers by supplying a list of the company(ies),
contacts and telephone numbers where they have provided this service (Section 4,
Paragraph 1 of the Invitation to Bid).
b) The Bidder(s) shall maintain an office or a warehouse. This facility shall be staffed by
competent company representatives who can be contacted Monday through Friday 8:00
a.m. to 5:00 p.m.
C) Provide telephone number of working telephone, separate facsimile lines, and E -Mail
address to expedite quotes.
d) Bidders shall provide a listing of at least three (3) large Commercial business and/or
Government Agencies' references, name, phone number, address and e-mail address
where bidder has provided the rental and/or leasing of Office Trailers for at lease three
(3) continuous years.
e) Bidder(s) shall state their capability to set-up and install Office Trailers as per Section
2.0 of the Special Conditions.
f) Bidder(s) shall provide a list of the manufacturer(s) they represent.
g) Bidder(s) shall provide a list of at least five (5) sites where their leased or rental
equipment is currently located.
h) Be able to provide Concrete Portables that can withstand wind of 187 mph (Category #5
hurricane winds). One of the sites as required in 2.6 (d) shall include concrete
portables.
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DI`dISION
2
AWARD SHEETA-
R—i.d 09119100
Bidders meeting and/or exceeding the solicitation criteria will be placed on a Pre -Qualification
List that may be accessed by various user departments in order to obtain Spot Market
quotations. All bidders will be solicited for Spot Market quotes on an as -needed basis by
County Departments. When such spot market purchases are initiated, the pre -qualified bidders
shall be invited to offer a fixed price for a specific individual rental, or a specific lease period.
The vendor then offering the lowest fixed price shall be awarded for the specific period or
specific rental. The award to one bidder for a specific period or individual action does not
preclude the remaining pre -qualified vendors from submitting spot market offers, for other
specific rentals.
It shall be the sole prerogative of the County as to the number of vendors who will be initially
included under this contract. During the term of this contract, the County reserves the right to
add all qualified vendors who meet the criteria above to the pool and/or delete vendors, and
manufacturers as deemed necessary and in the best interest of the County.
If the County elects to add vendors, they must meet the same minimum qualifications
established for the original competition.
Spot market pricing procedures may be initiated by the using County department. In general,
written spot market quotes will be gathered from at least four (4) vendors whenever possible.
Details shall be provided at the time of the quote. The quotation procedures specific to this
contract are as follows:
When the need for an office trailer is identified, the using agency shall contact all pre -qualified bidders
for the quotations. Sealed quotations must be submitted within the time frame specified on the
Invitation to Quote. Late quotations shall not be taken into consideration. The using agency shall be
responsible for obtaining and verifying the bidder(s) insurance certificate with the GSA/RISK
MANAGEMENT. No purchase order or notice to proceed shall be issue until these requirements are
met.
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DIVISION
3
AWARD SHEETAOC
Revised 09/19100
PART #3: AWARD INFORMATION
❑ BCC ® DPM AWARD DATE: 8/07/2008 AGENDA ITEM #:
PURCHASING DIVISION RELEASE DATE: 9/28/2008 OTR YEAR:
ADDITIONAL ITEMS ALLOWED: YES
SPECIAL CONDITIONS: N/A
TOTAL CONTRACT VALUE: 250,000
USER DEPARTMENT(S) DOLLAR
ALLOCATED
ANIMAL SERVICES
$
20,000
AVIATION
$
5,000
CORRECTIONS & REHABILITATION
$
9,500
FIRE
$ 115,000
HOUSING AGENCY
$
10,500
TRANSIT
$
4,000
POLICE
$
5,000
PARKS & RECREATION
$
25,000
PUBLIC WORKS
$
13,000
SEAPORT
$
20,000
SOLID WASTE
$
8,000
WATER & SEWER
$
15,000
TOTAL:
$ 250,000
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DIVISION
4
A W ARD SHEET.d-
Revised 09/19/00