HomeMy WebLinkAboutTabulation of BidBIDDERS
Sharp Business Systems*
14791 Oak Lane
Miami Lakes, FL 33016
Toshiba Business Solutions
6401 Nob Hill Road
Tamarac, FL 33321
TGI Office Automation LLC.
2201 N. Powerline Road
Pompano Beach, FL 33069
Accelerated Business Solutions
3418 West 84th St.
Hialeah, FL 33016
TABULATION OF BID
CITYWIDE COPIERS 36 MONTH LEASE/RENTAL
BID NO. 80066
3 year cost (All Machines)
3 year cost (All Machines)
Non Responsive**
Non Responsive**
Copier
Type A
Digital
20 CPM
Copier
Type B
Digital
30 CPM
Copier
Type C
Digital
45 CPM
Copier
Type D
Digital
60 CPM
Copier
Type E
Digital
75 CPM
Copier
Type F
Digital
90 CPM
Total Cost
All
Machines
46 Machines 37 Machines 18 Machines 13 Machines 5 Machines 6 Machines 125 Machines
$188,132.76 $243,015.96 $161,793.60 $178,135.32 $101,851.80 $159,700.56 $1,032,630.00
$179,601.60 $242,372.00 $156,656.00 $193,384.00 $87,024.00 $185,009.60 $1,044,047.20
*SHARP BUSINESS SYSTEMS IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING ALL REQUIREMENTS.
** TGI OFFICE AUTOMATION LLC. AND ACCELERATED BUSUNESS SOLUTIONS WERE DEEMED NON RESPONSIVE BECAUSE THEY DID NOT SUBMIT
TECHNICIAN CERTIFICATIONS
**** For the purpose of evaluating bids and determining and estimated cost of this contract, a benchmark performance level is used for each copier category. This equation is
based on a set number of machines producing a set amount of copies for a three (3) year period. There are variables which can not be factored into this evaluation that will
impact the total annual cost of copier services i.e., additional copy machines and excess copies above the monthly allowance.
Prepared by Milton Mizell $1,032,630.00****
8/25/2008
Approval:
Dep Itient Director/Designee
BIDDER:
Sharp Business Systems
14791 Oak Lane
Miami Lakes, FL 33016
COPIER TYPE(DIGITAL MULTIFUNCTIONAL)
Monthly Copy Range
Multicopy Machine Speed
Monthly Copy Allowance (included)
Benchmark Level fYbbg (Monthly)
MFGR. & MODEL NO.
a) Monthly Rate (Basic)
b) Reversing Automatic Document Feeder (RADF)
a) Stapler/Finisher
d) Total Basic Monthly Cost
e) Three (3)Year Cost
f) Installalbn Charge
g) Removal Charge
h) Relocation Charge
i) Tenninelion Fees
j) Supply Cost knduded
k) Cost Per Copy Over Allowance
I) Copier Overage (3 Years)
m) Copies Over Allowance (3 Years)
n) Total 3 Year Cost (Per Machine)
o) Total 1 Year Cost (Per Machine)
p) Number of Machines (Each Type)
g) Tote13 Year Cost ( AN Machines)
Cost AdjustmeM
'TYPE A COPIERS
al) Copiers with RADF, Stapling Finisher, Print Controller and Scanning
a2) Copiers with RADF, Stapling Finisher, Print Conoo8er
a3) Copiers with RADF, Stapling Finisher
a4) Copiers (Bask)
a5) Termination Fees / Number of Copiers
86) Relocation Charge
'TYPE B COPIERS
b1) Copiers with RADF, Stepang Finisher, Print Controller end Scanning
b2) Copiers with RADF, Stapling Finisher, Print Controller
b3) Copiers with RADF, Stapling Finisher (Bask)
b4) Termination Fees / Number of Copiers
05) Relocation Charge
"'TYPE C COPIERS
el) Copiers with Print Controller and Stemming
c2) Copiers with Print Controller
c3) Copiers (Basic)
04) Termination Fees I Number of Copiers
c5) Relocation Charge
".TYPE 0 COPIERS
di) Copiers with Print Controller and Scanning
d2) Copiers with Print Conra6er
d3) Copiers (Bask)
d4) Termination Fees / Number of Copiers
d5) Relocation Charge
""TYPE E COPIERS
e1) Copiers with Print Controller and Scanning
e2) Copiers with Print Controller
e3) Copiers (Basic)
e4) Termination Fees / Number of Copiers
e5) Relocation Charge
"""TYPE F COPIERS
11) Copiers with Prim Controller and Scanning
(2) Copiers with Prim Controller
13) Copiers (Basic)
14) Termination Fees / Number of Copiers
(5) Relocation Charge
TYPE A
7504,000
20
2,500
3.000
Sharp AR-M257
870.34
$0.00
$16.98
$87.32
$3,143.52
$0.00
10.00
$150.00
$0.00
included
$0.008
18,000
$144.00
83,287.52
$1,095.84
46
$188,132.76
9 of Copiers
54,154.76 x 41
83,814.92 x 0
$3,287.52 x 5
52,676.24 x 0
50.00 x 3
$150.00x 9
*of Copiers
56,676.20 x 31
$6,336.36 x 0
$5,808.96 x 6
80.00 x 2
S150.00 x 8
9 of Copiers
$9,163.44 x 14
58,848.44 x 0
$8,226.36 x 4
80.00 x 2
$150.00 x 4
9 of Copiers
$13,679.64 x 13
S13,339.80 x 0
512,483.00 x 0
$0.00 x 1
$150.00 0 2
TABULATION OF CITYWIDE COPIERS
36 MONTH LEASE/RENTAL
BID NO. 80066
TYPE B
4000-13,000
30
6,000
8,500
Sharp AR-M317
$109.14
$0.00
$3222
S141.36
$5.088.96
$0.00
50.00
$150.00
$0.00
included
$0.008
90,000
$720.00
$5,606.96
$1,936.32
37
$243,015.96
$170,345.16
$0.00
$18,437.80
= $0.00
80.00
$1.350.00
Total $188,132.76
+ $206,962.20
$0.00
= S34,853.76
S0.00
$1200.on
Total $243,015.96
$128,288.16
_ $0.00
= S32,905.44
= 80.00
_ $600.00
Total $161,793.60
$177,835.32
$0.00
$0.00
+ $0.00
$300.09
Total S178,135.32
9 of Copiers
020,81626 x 3 $62.448.84
820,482.20 x 0 80.00
518,626.4E x 2 e $39,252.86
$0.00 x 1 $0.00
$150.00 x 1 5750.00
Total $101,851.80
9 of Copiers
$26,591.76 x 6
826,257.58 x 0
$25,401.96 x 0
$0.00x 1
$150.00 x 1
$159,550.56
_ $0.00
- $0.00
= 50.00
$150.00
Total $159.700.56
TYPE C TYPED TYPE E TYPE F
13,000-25,000 25,00041,000 41,000-81,000 81,000 and l9gher
45 60 75 90
15,000 25,000 41,000 61.000
20,000 33,000 51,000 79,000
Sharp MX-M450 Sharp MX-M620 Sharp MX-M850 Sharp MX-M950
$203.51 8314.75 5505.18 $633.61
included included Included included
Included 'included included included
$203.51 S314.75 $505.18 $633.61
$7,326.36 $11,331.00 $18,186.48 $22,809.96
$0.00 $0.00 $0.00 $0.00
80.00 $0.00 $0.00 50.00
1150.00 $150.00 $150.00 $150.00
$0.00 $0.00 $0.00 $0.00
included included Included included
$0.005 $0.004 $0.004 80.004
180,000 2138,000 360,000 648.000
$900.00 $1,152.00 $1,440.00 02,5992.00
$6,226.36 512,483.00 $19,626.48 $25,401.96
82,742.12 84,181.00 $6,542.16 58,467.32
18 13 5 6
$161,763.60 0178,136.32 S101,651.80 $150,700.66
TOTAL THREE (3) YEAR COST FOR ALL MACHINES
$188,132.76 46
37
18
13
TYPE A COPIERS
TYPE B COPIERS
TYPE C COPIERS
TYPE D COPIERS
TYPE E COPIERS
TYPE F COPIERS
AVERAGE COST PER COPY
Page 1 of 1
$243,015.96
$161,793.60
$178,135.32
$101,851.80
$159,700.56
$1,032,630.00
$0.0146
$344,210.00
5
6
125 Total Copiers
Print Controller Scanning
Type A Copper $14.65 $9.44
Type B Copier $14.65 59.44
Type C Copier 517.28 $8.75
Type D Copier 523.80 $944
Type E Copier $23.77 $9.28
Type F Copier $23.77 $9.28
TOTAL THREE (3) YEAR CONTRACT COST
EACH 70,938,000 Copies )
TOTAL ONE (1) YEAR COST
BIDDER:
Toshiba Business Solution
6401 Nob Hill Road
Tamarac, FL 33321
COPIER TYPE(DIGITAL MULTIFUNCTIONAL)
Monthly Copy Range
M Iticapy Machine Speed
Monthly Copy Allowance (included)
Benchmark Level Pricing (Monthly)
MFGR. & MODEL NO.
a) Monthly Rate (Basic)
b) Reversing Automatic Document Feeder (RADF)
c) Stapler/FinIsher
4) Trial Bask Monthly Cost
e) Three (3)Year Cost
1) Installation Charge
g) Removal Charge
h) Rekkalion Charge
i)TennineYpn Fees
I) Supply Cost Included
k) Cost Per Copy Over AAowance
I) Copier Overage (3 Years)
m) Copies Over Allowance (3 Years)
n) Trial 3 Year Cost (Per Machine)
o) Total 1 Year Cost (Per Macttlne)
p) Number 06 Machines (Each Type)
q) Total 3 Year Cost ( All Machines)
Coat Adjustment
'TYPE A COPIERS
a1) Copiers with RAOF, Stapling Finisher, Print Controller and Scanning
82) Copiers with RADF, Sleeting Finisher, Print Controller
a3) Copiers with RADF, Sleeting Finisher
a4) Copiers (Basic)
a5) Termination Fees / Number of Copiers
a6) Relocation Charge
"TYPE 6 COPIERS
bt) Copiers with RAOF, Stapling Finisher, Print Controller and Scanning
b2) Copiers with RADF, Stapling Finisher, Print Controller
b3) Copiers with RADF, Stapling Finisher (Basic)
b4) Termination Fees / Number or Copiers
05) Rakcadon Charge
"'TYPE C COPIERS
c1) Copiers with Print Controller and Scanning
c2) Copiers with Print Controller
c3) Copiers (Basic)
04) Termination Fees / Number of Copiers
c5) Reloco0o, Charge
""TYPE0 COPIERS
d1) Copiers with Print Controller and Scanning
d2) Copiers with Print Controller
d3) Copiers (Bask)
d4) Termination Fees / Number a1 Copiers
d5) Relocation Change
""'TYPE E COPIERS
el) Copiers with Print Controller and Scanning
e2) Copiers with Print Controller
e3) Copiers (Beek)
e4) Termination Fees / Number of Copiers
e5) Relocation Charge
F COPIERS
11) Copiers with Print Controller and Scanning
12) Copiers with Print Controller
f3) Copiers (Bask)
f4) Termination Fees / Number of Copiers
15) Relocation Charge
TYPE A
750-4,000
20
2,500
3,000
Toshiba e233
854.00
811.00
817.00
$82.00
$2,952.00
$0.00
$0.00
$0.00
$100.00
Included
0.0062
18,000
$111.80
$3,183.60
$1,054.53
46
$179,601.60
8 of Copiers
$3,999.60 x 41
$3,603.60 x 0
$3,063.60 x 5
$2,055.60 x 0
$100.00 x 3
$0.00x 9
8 of Copiers
86,732.00 x 31
$6,300.00 x 0
$5,500.00 x 6
$100.00 x 2
80.00 it 8
Total
Total
*of Copiers
$8,964.00 x 14 +
$8,496.00 x 0
$7,740.00 x 4
$100.00 x 2
$0.00 x 4
Total
a of Copiers
$14,868.00 x 13 =
$14,184.00 x 0
$13,500.00 0 0 +
$150.00 x 1
80.00 0 2 +
Total
*of f Copiers
$17,692.00 x 3
$17,208.00 x 0
$16,524.00 it 2
$300.00 x 1
$0.00 x 1
*of Copiers
$30,801.60 x 6
$30,801.60 x 0
$29,253.60 x 0
$200.00 x 1
80.00 x 1
Total
Total
TABULATION OF CITYWIDE COPIERS
36 MONTH LEASE/RENTAL
BID NO. 80066
TYPE B
4,000-13,000
30
6,000
8,500
Toshiba e353
$106.00
810.00
$22.00
$140.00
85,040.00
80.00
$0.00
$0.00
$100.00
Included
0.006
90,000
$540.00
$5,680.00
$1,893.33
37
S242,372.00
8163,983.60
$0.00
$15,318.00
$0.00
$300.00
$0,00
$179,601.60
8208,892.00
$0.00
$33,480.00
$200.00
8242,372.00
$125,496.00
80.00
$30,960.00
$200.00
$1�56,656.00
$793,284.00
$0.00
$0.00
$150.00
$193,434.00
$53,676.00
$0.00
$33,048.00,
8300.00
t0.00
$87,024.00
5184,809.60
WOO
2000
$200.00
39,92
$165,009.60
TYPE C TYPED TYPE E TYPE F
13,00025,000 25,000-41,600 41,000-61,000 61,000 and Higher
45 60 75 90
15,000 25,000 41,000 61,000
20,000 33,000 51,000 79,000
Toshiba e453 Toshiba e603T Toshiba e853 Toshiba e901
$195.00 $343.00 8419.00 $746.00
included included included included
included indodod induded 0ldoded
$195.00 $343.00 $419.00 $746.00
$7,020.00 812,346.00 $15,084.00 826,856.00
$0.00 $0.00 $0.00 80.00
$0.00 80.00 80.00 $0.00
$0.00 80.00 $0.00 $0.00
$100.00 $150.00 8300.00
included indaded include Included
0.004 0.004 0.004 0.0037
180,000 288,000 360,000 648,000
$720.00 51,152.00 $1,440.00 $2,397.60
$7,840.00 813,650.00 $16,824.00 $29,453.80
$2,813.33 04,550.00 85,608.00 $9,817.87
18 13 5 6
$158,858.00 $193,434.00 867,024.00 $185,009.80
TOTAL THREE (3)
TYPE A COPIERS
TYPE B COPIERS
TYPE C COPIERS
TYPE D COPIERS
TYPE E COPIERS
TYPE F COPIERS
AVERAGE COST PER COPY
Pagel aft
YEAR COST FOR
$179,601.60
$242,372.00
$156,656.00
$193,434.00
$87,024.00
$185,009.60
$1,044,097.20
$0.0147
$348,032.40
ALL MACHINES
46
37
18
13
5
6
125 Total Copiers
Print Controller Scanning
Type A Copier $15.00 $11.00
Type B Copier $20.00 $12.00
Type C Copier $21.00 $13.00
Type D Copier $19.00 $19.00
Type E Copier $19.00 $19.00
Type FCopier $43.00 $0.00
TOTAL THREE (3) YEAR CONTRACT COST
EACH 70,938,000 Copies )
TOTAL ONE (1) YEAR COST