HomeMy WebLinkAboutSummary FormDate: 08/28/08
AGENDA ITEM SUMMARY FORM
FILE ID: 0 6 I a io S
Requesting Department: Transportation
PH.2
Commission Meeting Date: 9/25/08 District Impacted:
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to approve an emergency finding pursuant to City Code Sections 18-86 and 18-90
to execute the Fourth Amendment for a one-year extension to the Grant Agreement with Action
Community Center, Inc. for the provision of Transportation Services.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths affirmative vote adopting the City
Manager's finding of an emergency, waving competitive bidding procedures and the use of a
competitive negotiations method as stipulated in Section 18-86 and 18-90 of the City of Miami Code
and to authorize the City Manager to execute a Fourth Amendment to the Grant Agreement between
Action Community Center, Inc. and the City of Miami for public transportation services. The Fourth
Amendment provides for a one-year extension (October 1, 2008 through September 30, 2009). Funds
subject to budget allowance will be allocated from CIP B-71201 from the General Special Revenue
Fund and not from the People's Transportation Plan (PTP) transit surtax.
Background Information:
The City Commission adopted Resolution 04-0379, on June 10, 2004, authorizing the allocation of
funds from the Transportation and Transit Special Revenue Funds (the City's share of the half penny
transportation surtax) up to the amount of $300,000 to be used for transportation services provided by
Action Community Center. On September 22, 2005, the City Commission adopted Resolution 05-
0572 authorizing the City Manager to execute the First Amendment, extending the Agreement for an
additional one-year period through September 30, 2006. The First Amendment, executed on
November 4, 2005, provides that the entire term of the Agreement cannot exceed five years and that
each amendment is subject to prior approval by the City Commission. (cont'd on second page)
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
up to $200,000
Final Approva
If using or receiving capital funds
Grants N/A Risk Managements(
Purchasing /A Dept. Director
Chief City Manager,
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Budget / //J�( /,�'y,�► //J/
Background Information cont'd:
In total, the Agreement may be amended four times beyond the first year which corresponds to the
approval of the original Agreement. Pursuant to Resolution 06-513, a Second Amendment was executed
on October 17, 2006 extending the Agreement through September 30, 2007. Pursuant to Resolution 07-
0486, a Third Amendment was executed on October 12, 2007 extending the Agreement through
September 30, 2008. Therefore, the requested Fourth Amendment, if approved, will result in the fifth
year of the Agreement. This resolution will authorize the City Manager to execute a Fourth Amendment
which will grant an additional extension from October 1, 2008 through September 30, 2009. The City
Manager determined that Action Community Center, a non-profit corporation, offers the City the most
advantageous agreement based on a combination of successful extensive experience, hands-on
management, quality control and local resources and would minimize the adverse impact of reducing
transportation services to an average of 5,500 monthly transit dependent riders in Miami. To
accomplish this it is necessary to waive the competitive proposal process under City Code Sections 18-
86 and 18-90. The City Manager has made a written emergency finding justifying this action.
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