HomeMy WebLinkAboutSummary FormDate: 9/20/2008
AGENDA ITEM SUMMARY FORM
FILE ID: -Moci
Requesting Department: Police
Commission Meeting Date: 9/25/2008 District Impacted:
Type: Lj Resolution ❑ Ordinance U Emergency Ordinance I ( Discussion Item
❑ Other
Subject: Language Line Translation Services
Purpose of Item:
CA.4
The nature of this item is to establish a contract for Language Line Translation Services, on an as
needed basis, from Open Communications International, Inc., for an initial period of one (1) year with
options to renew for four (4) additional one-year periods, allocating funds from the various sources of
funds of the user department, subject to the availability of funds and budget approval at time of need.
Background Information:
The Departments of Police and Fire Rescue require this service to augment the language capabilities
of its employees responsible for answering 911 emergency calls. The telephone translation service
not only provides with Spanish and Creole translation, it also provides services for the myriad of
languages spoken by foreign visitors to our City. The Purchasing Department issued Invitation for
Bids (IFB) No. 89049. As required by the Procurement Code, the IFB was advertised and issued on-
line. Bids were due and five (5) bids were received on August 13, 2008. Open Communications
International, Inc. submitted the lowest responsive and responsible bid and is therefore recommended
for award. The estimated annual contract amount is $31,680 and estimated total contract amount is
$158,400.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
LSIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants ���.` Risk Management
Purchasin:='��'',��i� Dept. Dire
Chief '� % iQ City Manager �(
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