HomeMy WebLinkAboutMemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Pedro G. Hernandez, P.E.
City Manager
DATE: June 5, 2008 FILE:
SUBJECT: Recommendation of Award, Fire
Station *11
FROM: Ola O. Aluko ' 4 REFERENCES: ITB 07-08-015
Director
Department of Capital Improvements ENCLOSURES:
Background
The Department of Capital Improvements Program (CIP) received seventeen (17) bids on April
18, 2008, in response to the solicitation for the Replacement of Fire Station No. 11, which are
reflected on the attached Bid Submittals List One of the bids was received after the submission
sleadlineand-wasnot-considered for award: -
The scope of work for this project indudes the demolition of the existing fire station and the
construction of a new 11,749 square foot fire station to be located at 5920 West Flagler Street.
The Project also includes water main improvements and new street signalization on Flagler
Street.
Bidders were required to possess a minimum of five (5) years experience in the construction of
similar projects, including five (5) separate projects of a similar, size, scope, and complexity,
within the past five (5) years.
Findings
CIP's initial review of the bidders to ensure responsiveness to the minimum requirements of the
bid has -resulted in the determination that the two lowest bidders TC&F Builders, Corp. and
American Building, Engineers are non -responsive based on the following:
➢ TC&F Builders, Corp. (TC&F) was incorporated in December 2004 and does not
meet the minimum of five years experience. In addition TC&F only identified two
projects they state were of a similar size, scope and complexity. TC&F did identify
four other projects that were completed by the company TJ Builders, Corp. The
owner of TC&F stated that TJ Builders, Corp. was a separate company that he was a
part owner and that the company is no longer active.
A American Building Engineers did not utilize the City's bid forms, did not include all of
the required documentation, and they inducted additional contractual language in
their proposal.
Based on the fact that both bidders have been determined to be non -responsive, CIP has not
evaluated either company to determine if they are responsible.
The third low bidder, NAC Construction, Inc., bid is responsive and CIP has completed a review
of the company to determine if they are a responsible bidder. This review included talking to
the MDCPS and Miami -Dade County to ascertain the quality and timeliness of their work on the
projects NAC completed for both entities. Both entities provided very positive evaluations of for
NAC. In addition, a meeting was held on June 4, 2008 to review their bid price to ensure that it
included all components of the work as NAC's bid is 20.4% below the construction estimate.
Based on the meeting it was determined that MAC did include all of the cost components in their
bid price.
Recommendation
Based on the above we are recommending that the award be made to the lowest responsive
and responsible bidder, NAC Construction, Inc.
C iII Anido, Assistant City Manager
411Bary Fabrikant, Assistant Director, CIP
David Mendez, Assistant Director, CIP
Reginald Duren, Assistant Fire Chief,
Sandra Vega, Project Manager, CIP
Reginald Burton, Construction Manager, CIP