HomeMy WebLinkAboutSummary FormDate: 8/7/08
AGENDA ITEM SUMMARY FORM
FILE ID: 0%" COT10
PH.2
Requesting Department: CIP Department
Commission Meeting Date: Sept. 11, 2008 District(s) Impacted: 01 /12 03 04 05
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance n Discussion Item n Other
Subject: Resolution to ratify an emergency finding pursuant to City Code Section 18-90 and to approve hiring
Walter L. Lista, Inc. for the structural repair of City Hall.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths affirmative vote, adopting the City
Manager's finding of an emergency, waiving competitive sealed bidding procedures of City Code
Section 18-85, authorizing the City Manager to accept the bid and execute an agreement with the
Walter L. Lista, Inc for the structural repair of City Hall for an amount not -to -exceed $418,000.
Background Information:
Pursuant to a work order issued December 6, 2007, a structural analysis performed by Bliss & Nyitray, Inc.
on the City Hall Basement, uncovered existing conditions that presented a life safety issue. In order to
expedite the critical repairs, a competitive process was utilized where five companies were invited to submit
sealed bids within thirteen (13) days of notification. Pursuant to a motion approved by the City Commission
July 24, 2008, based on the City Manager's Recommendation, dated July 22, 2008 and attached hereto,
authorization for the lowest bidder, Walter L. Lista, to commence work was given upon the condition that
Commission approval of the award and waiver of competitive bidding procedures would be sought in this
Commission meeting. CIP determined Walter L. Lista, Inc. to be the lowest responsive and responsible
bidder, at a bid price of $298,000 for the scope of work, which includes repair of the structural columns,
removing old steel and encasing columns in concrete. CIP also requires an owner contingency to cover
unforeseen work, such as relocation of electrical and plumbing utilities or conduits, of $120,000. This
resolution therefore seeks award and contract execution authority to Walter L. Lista, Inc., for a total not -to -
exceed contract amount of $418,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-30121
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal I . pvet 4 8 000
CIP qt `� +1 §
eP
If using
Grants or re capital fuss
Final Approvals
(SIGN AND DATE)
Budget
Purchasing N/A
Chief
ic
Risk Management
ept. Director
City Manager
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^' ^^^ �••��"cnP State dollars appropriated 3/13/08, funds will become available when City closes on loan deal 8/11 I