HomeMy WebLinkAboutProposal PackageMiarni-Dade County, Florida
R P No. 8514
PROPOSAL SUBMISSION PACKAGE
Request for Proposals (RFP) No. 8514
Forensic Casework for DNA Analyses
In response to the RFP, Proposer shall RETURN THIS ENTIRE PACKAGE completed as follows:
1. Form A-1, Cover Page of Proposal
Complete and sign (by Proposer or representative of the Proposer who is legally authorized to enter into a
contractual relationship in the name of the Proposer) as required.
2. Questionnaire
Complete the Questionnaire following the requirements therein.
3. Affidavits/Acknowledgements
Complete and sign the following forms:
Form A-2, Lobbyist Registration for Oral Presentations
Form A-3, Acknowledgement of Addenda
Form A-5, Local Business Preference
Form A-7.1, Proposer's Disclosure of Subcontractors and Suppliers
Form A-7.2, Fair Subcontracting Policies
Form A-8, Affirmative Action Plan/Procurement Policy Affidavit
Submit an original, complete Proposal Submission Package and six (6) copies of the complete package by the
Proposal Due Date (see front cover of Solicitation) in a sealed envelope/container addressed as follows:
Proposer's Name
Proposer's Address
Proposer's Telephone Number
Clerk of the Board
Stephen P. Clark Center
111 NW 1st Street, 17th Floor, Suite 202
Miami, FL 33128-1983
RFP No.:
RFP Title:
Proposal Due Date:
1
MIAM1-DADE COUNTY, .FLORIDA
Form A-1
RFP Na. 8514
PROPOSER'S NAME (Name of'firul, entity or organization):
FEDERAL EMPLOYER IDENTIFICATION NUMBER:
NAME AND TITLE OF PROPOSER'S CONTACT PERSON:
Name: Title:
MAILING ADDRESS:
Street Address:
City, State, Zip:
TELEPHONE:
__)
FAX:
( )
E-MAIL ADDRESS:
PROPOSER'S ORGANIZATIONAL
Corporation Partnership
STRUCTURE:
Proprietorship
Joint Venture
Other (Explain):
IF CORPORATION,
Date Incorporated/Organized:
State Incorporated/Organized:
States registered in as foreign corporation:
PROPOSER'S SERVICE OR BUSINESS ACTIVITIES OTHER THAN WHAT THIS SOLICITATION REQUESTS FOR:
LIST NAMES OF PROPOSER'S SUBCONTRACT ORS OR SUBCONSULTANTS FOR THIS PROJECT:
CRIMINAL CONVICTION DISCLOSURE:
Pursuant to Miami -Dade County Ordinance No. 94-34; any individual who has been convicted of a felony during the past ten years and any corporation,
partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten years shall
disclose this information prior to entering into a contract with or receiving funding from the County. •
El Place a chec.ktnark here only if Proposer has such conviction to disclose to comply with this requirement.
SAMPLES FOR QUALIFICATION TEST SEND TO:
Natne: Telephone: E-MAIL:
Address to send Samples:
PROPOSER'S AUTHORIZED SIGNATURE
The undersigned hereby certified that this proposal is submitted in response to this solicitation.
Signed By Date:
Print Name: Title.
4-1 Rev. 1/23/07
Miami -Dade County RFP No. 8514
Questionnaire
Minimum Qualification Requirements
1) The Proposer shall provide copies of their accreditation by either the American Society of Crime Laboratory
Directors/Laboratory Accreditation Board (ASCLD-LAB) or Forensic Quality Services (FQS) in serology, biological
screening, and nuclear DNA testing at the time of the proposal due date, through the contract award, and is a
continuing condition of award.
Proposer's Experience and Qualifications
2) Describe the Proposer's experience, qualifications, and past performance related to providing the type of services
requested in this Solicitation,
3) Describe the Project Manager's experience and qualifications related to providing the type of services requested in this
Solicitation.
4) Provide a detailed description of comparable contracts (similar in scope of services to those requested herein) which
the Proposer has either ongoing or completed within the past three years. The description should identify for each
project: (i) client, (ii) description of work, (iii) total dollar value of the contract, (iv) dates covering the term of the
contract, (v) client contact person and phone number, (vi) statement of whether Proposer was the prime contractor or
subcontractor, and (vii) the results of the project. Where possible, list and describe those projects performed for
government clients or similar size private entities (excluding any work performed for the County).
5) List all contracts which the Proposer has performed for Miami -Dade County. The County will review all contracts the
Proposer has performed for the County in accordance with County Ordinance No. 98-42, which requires that "a
Bidder's or Proposer's past performance on County Contracts be considered in the selection of Consultants and
Contractors for future County Contracts." As such the Proposer must list and describe all work performed for Miami -
Dade County and include for each project: (i) name of the County Department which administers or administered the
contract, (ii) description of work, (iii) total dollar value of the contract, (iv) dates covering the term of the contract, (v)
County contact person and phone number, (vi) statement of whether Proposer was the prime contractor or
subcontractor, and (vii) the results of the project.
Proposed Approach to Providing the Services
6) Describe Proposer's specific procedures, protocols, and standards used in providing the services stipulated in the
Scope of Services (see Section 2.0).
The Proposers shall provide the most recent annual DNA audit reports.
8) Identify if Proposer has taken any exception to the terms of this solicitation. If so, indicate what alternatives are being
offered and the cost implications of the exception(s).
D. Pricing
9) The Proposer hereby offers to perform all of the requested tasks in accordance with the Scope of Services gel
sample assigned, including all out-of-pocket expenses, such as travel, per diem, and miscellaneous costs and fees,
which shall be incorporated in this Price Proposal, as the County will not reimburse them separately.
Total Price: $ per Sample
1
M1AM!-DADE COUNTY, FLORIDA RFP No. 8514
Form A-2
AFFIDAVIT OF MIAMI-DADE COUNTY
LOBBYIST REGISTRATION FOR ORAL PRESENTATION
(1) ProjectTitle: Project No.:
(2) Department:
(3) Proposer`s Name:
Address: Zip:
Business Telephone: ( J
(4) List All Members of the Presentation Team Who Will Be Participating in the Oral Presentation:
NAME TITLE EMPLOYED BY
(ATTACH ADDITIONAL SHEET IF NECESSARY)
TEL. NO.
The individuals named above are Registered and the Registration Fee is not required for the Oral
Presentation ONLY.
Any person who appears as a representative for an individual or firm for an oral presentation before a County
certification, evaluation, selection, technical review or similar committee must be listed on an affidavit
provided by the County. The affidavit shall be filed with the Clerk of the Board at the time the response is
submitted. The individual or firm must submit a revised affidavit for additional team members added after
submittal of the proposal with the Clerk of the Board at least two days prior to the oral presentation. Any
person not listed on the affidavit or revised affidavit may not participate in the oral presentation,
Other than for the oral presentation, Proposers who wish to address the county commission, county board or
county committee concerning any actions, decisions or recommendations of County personnel regarding this
solicitation in accordance with Section 2-11.1(s) of the Code of Miami -Dade County MUST register with the
Clerk of the :Board and pay all applicable fees.
I do solemnly swear that all the foregoing facts are true and correct and I have read or am familiar with the provisions of Section 2-
11.1(s) of the Code of Miami -Dade County as amended.
Signature of Authorized Representative: Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this
by , a , who is personally known
(Individual, Officer, Partner or Agent) (Sole Proprietor, Corporation or Partnership)
to me or who has produced as identification and who did/did not take an oath.
(Signature of person taking acknowledgement)
MIAMI-DADE COUNTY, FLORIDA RFP No. 8514
(Name of Acknowledger typed, printed or stamped)
('Title or Rank) (Serial Number, if any) Roviscil `'fill
Form A-3
ACKNOWLEDGEMENT OF ADDENDA
Instructions: Complete Part I or Part II, whichever is applicable.
PART I: Listed below are the dates of issue for each Addendum received in connection with this
solicitation.
Addendum #1, Dated , 200
Addendum #2, Dated , 200
Addendum #3, Dated , 200
Addendum #4, Dated - , 200
Addendum #5, Dated , 200
Addendum #6, Dated , 200
Addendum #7, Dated , 200
Addendum #8, Dated , 200
Addendum #9, Dated , 200
PART II:
No Addendum was received in connection with this solicitation.
Authorized Signature:
Print Name:
Date:
Title:
Firm Name:
Address:
City/State/Zip:
A-3 - Rev. I/27/00
MIAMI-DADE COUNTY, FLORIDA REP No. 85.14
Form A-4
DISABILITY NONDISCRIMINATION AFFIDAVIT
CONTRACT REFERENCE:
NAME OF FIRM, CORPORATION, OR ORGANIZATION:
AUTHORIZED AGENT COMPLETING AFFIDAVIT:
POSITION: PHONE NUMBER: ( )
I, , being duly first sworn state:
That the above named firm, corporation or organization is in compliance with and agrees to continue to comply with, and assure
that any subcontractor, o.r third party contractor under this project complies with all applicable requirements of the laws listed
below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation,
communications, access to .facilities, renovations, and new construction.
The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C.
Sections 225 and 611 including Title 1, Employment; Title 11, Public Services; Title III, Public Accommodations and Services
Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions.
The Rehabilitation Act of 1973, 29 U.S.C. Section 794
The Federal Transit Act, as amended 49 U.S.C. Section 1612
The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631
SUBSCRIBED AND SWORN TO (or affirmed) before me on
Signature
Date
(Date)
by . He/She is personally known to me or has
(Affiant)
presented as identification.
(Type of Identification)
(Signature of Notary) (Serial Number)
(Print or Stamp Name of Notary) (Expiration Date)
Notary Public
A-4 - Rev. 1/2/98
Notary Seal
(State)
MIAMI-1)AUE COUNTY, FLORIDA RFPNo. 8514
Form A-5
LOCAL BUSINESS PREFERENCE
The evaluation of competitive solicitations is subject to Section 2-8.5 of the Miami -Dade County Code,
which, except where contrary to federal or state law, or any other funding source requirements, provides
that preference be given to local businesses. A local business, for the purposes of receiving the
aforementioned preference above, shall be defined as a Proposer which meets all of the following.
1. Proposer has a valid Local Business Tax Receipt (formerly know as an Occupational License), issued
by Miami -Dade County at least one year prior to proposal submission, that is appropriate for the goods,
services or construction to be purchased.
Proposer shall attach a copy of said Miami -Dade County Local Business Tax Receipt
hereto. (Note: Current and past year receipts, or occupational licenses, as may be
applicable, may need to be submitted as proof that it was issued at least one year prior
to the proposal due date.)
2. Proposer has a physical business address located within the limits of Miami -Dade County from which
the Proposer operates or performs business. (Post Office Boxes are not verifiable and shall not be
used for the purpose of -establishing said physical address.)
Proposer shall state its Miami -Dade County (or Broward County if applicable, see note
below) physical business address
3. Proposer contributes to the economic development and well-being of Miami -Dade County in a verifiable
and measurable way. This may include but not be limited to the retention and expansion of employment
opportunities and the support and increase in the County's tax base. To satisfy this requirement, the
Proposer shall affirm in writing its compliance with any of the following_ objective criteria as of the
proposal submission date:
Check box, if applicable:
❑ a) Proposer has at least ten (10) permanent full time employees, or part time employees
equivalent to 10 FTE ("full-time equivalent" employees working 40 hours per week) that live in
Miami -Dade County, or at least 25% of its employees that live in Miami -Dade County.
❑ b) Proposer contributes to the County's tax base by paying either real property taxes or tangible
personal property taxes to Miami -Dade County.
❑ c) Proposer contributes to the economic development and well-being of Miami -Dade County by
some other verifiable and measurable contribution by
Proposer shall check the box if applicable and, if checking item "c", shall provide a written
statement, above, defining how Proposer meets that criteria.
MIAM1-DADI COUNTY, FLORIDA REP No. 8514
By signing below, Proposer affirms that it meets the above criteria to qualify for Local Preference and has
submitted the requested documents.
Note: At this time, there is an interlocal agreement in effect between Miami -Dade and Broward Counties
until September 30, 2009. Therefore, a Proposer which meets the requirements of (1), (2) and (3) above
for Broward County shall be considered a local business for the purposes outlined herein.
Federal Employer Identification Number:
Firm Name:
Address:
City/State/Zip:
I hereby certify that to the best of my knowledge and belief all the foregoing facts are true and
correct.
Signature of Authorized Representative:
Print Name: Title:
Date:
STATE OF
COUNTY OF
SUBSCRIBED AND SWORN TO (or affirmed) before me on
(Date)
by . He/She is personally known to me or has
(Affiant)
presented as identification.
(Type of Identification)
(Signature of Notary) (Serial Number)
(Print or Stamp Name of Notary) (Expiration Date)
Notary Public Notary Seal
(State)
For», A-5 Rev. 1/12/05
MIAM7-DADS COUNTY FLORIDA
RFP No. 8514
Name of Proposer
FORM A-7.1
SUBCONTRACTOR/SUPPLIER LISTING
(Ordinance 97-104)
This form, or a comparable listing meeting the requirements
all bidders and proposers on County contracts for
professional services which involve expenditures of
or Public Health Trust construction contracts which
comparable listing meeting the requirements of
even though the bidder or proposer will not utilize
bidder or proposer should enter the word "NONE"
instances where no subcontractors or suppliers will
awarded the contract shall not change or substitute first
the contract work to be performed or materials to
approval of the County.
of Ordinance No. 97-104, MUST be completed
by
including
County
or a
The
in tliose
who is
of
written
purchase of supplies, materials or services,
$100,000 or more, and all bidders and proposers on
involve expenditures of $100,000 or more. This form,
Ordinance No. 97-104, must be completed and submitted
subcontractors or suppliers on the contract.
under the appropriate heading of Form A-7.1
be used on the contract, A bidder or proposer
tier subcontractors or direct suppliers or the portions
be supplied from those identified except upon
Business Name and
Address of First Tier
Sub con tractor/Subco
•
nsultant
Principal Owner
Scope of Work to be
Performed by
Subcontractor/Subconsultant
(Principal
Owner)
Gender Race
.Business Name and
Address of Direct
Supplier
Principal Owner
Supplies/Materials/Services to
be
Provided by Supplier
(Principal
Owner)
Gender Race
I certify that the representations contained in this Subcontractor/Supplier Listing are to the best
of my knowledge true and accurate.
Signature of .Proposer's Print Name
Authorized Representative
(Duplicate if additional space is needed)
Form A-7.1(new 5/7/99)
Print Title
Date
MIAMI-DADE COUNTY, FLORIDA
Form A-7.2
R FP No. 8514
FAIR SUBCONTRACTING POLICIES
(Ordinance 97-35)
FAIR SUBCONTRACTING PRACTICES
In compliance with Miami -Dade County Ordinance 97-35, the Proposer submits the following detailed
statement of its policies and procedures for awarding subcontracts:
I hereby certify that the foregoing information is true, correct and complete.
Signature of Authorized Representative:
Title: Date:
Firm Name: Fed. ID No.
Address: City/State/Zip:
Fenn A-7.2 Rev. 2/13/01
MIAMI-DADE COUNTY, FLORIDA RFP No. 8514
Form A-8
AFFIRMATIVE ACTION PLAN/PROCUREMENT POLICY AFFIDAVIT
(Code of Miami -Dade County Section 2-8.1.5) (Ordinance No. 98-30)
I, being duly first sworn, hereby state that the proposer of this contract:
❑ has a current Affirmative Action Plan and Procurement Policy, as required by Section 2-8.1.5 of the Code of Miami -Dade
County, processed and approved for filing with the Miami -Dade County Department of Business Development (DBD) under
the file No. and the expiration date of
❑ had annual gross revenues in excess of $5,000,000.00 for the previous year and does not have a current Affirmative Action
Plan and Procurement Policy as required by Section 2-8.1.5 of the Code of Miami -Dade County, processed and approved for
fling with the Miami -Dade County DBD. I will contact DBD at 305-375-3111 regarding this requirement.
0 had annual gross revenues less than $5,000,000.00 for the previous year; therefore Section 2-8.1.5 of the Code of Miami -
Dade County is not applicable. However, I will contact DBD at 305-375-3111 in order to submit the required affidavit and
exemption request.
Witness: By:
Signature Legal Name and Title
Witness: By:
Signature
The foregoing instrument was acknowledged before inc this Y.� day of
FOR AN INDIVIDUAL ACTING IN HIS OWN RIGHT:
By:
Legal Name and Title
FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE:
By: having the title of
with
,20
❑ a corporation ❑ partnership ❑ joint venture
PLEASE NOTE:
Section 2-10.4(4)(a) of the Code of Miami -Dade County (Ordinance No. 82-37) requires that all properly licensed architectural,
engineering, landscape architectural, and laud surveyors have an affirmative action plan on file with the County.
Section 2-8..1.5 of the Code of Miami -.Dade County requires that firms that have annual gross revenues in excess offive (5) million dollars
have an affirmative action plan and procurement policy on file with the County. Firms that have a Board of Directors that are
representative of the population make-up of the station may be exempt.
.For questions regarding these requirements, please contact the Miami -Dade County Department of Business Development at
305-375-3111.
Rev. 7/1 /04