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HomeMy WebLinkAboutExhibit 2ATTACHMENT "A" SCOPE OF SERVICES 1. Pre-screening All samples submitted for DNA analysis pursuant to the MPD Cold Case DNA Program to Primary Contractor will be pre-screened and/or tested for the presence of possible biological material by the MDPD Crime Laboratory Bureau in consultation with MPD Homicide Detectives and Crime Scene Technicians. 2. Identification and Tracking Samples All pre-screened samples will be specifically designated as a Cold Case DNA evidence sample and will be identified for tracking purposes with the MDP case number, property receipt number and item number, 3. Tasks The Primary Contractor will perform the extraction and quantitation of the DNA. The DNA extracts and amplified DNA shall be retained by the Primary Contractor in accordance with the Primary Contractor's Analytical Protocol. Remaining evidence materials shall be returned to the MDPD Crime Laboratory Bureau via an insured overnight courier to be approved by MDPD. The cost of return shipping shall be at the expense of the Primary Contractor. II. The Primary Contractor shall analyze the samples using the Applied Biosystems Genetic Analyzer 310, 3100, 3130, or 3130XL. All samples shall be analyzed using Applied Biosystems Profiler Plus and CoFiler kits. The analysis shall be produced using the "GeneScan" 3.1 (or latest version), and "GenoTyper" 2.1 (or later version). Genotyper peaks shall be labeled with both allele number and peak height. All runs require the use of appropriate controls, including, extraction or reagent blanks, as well as positive and negative amplification controls. III. In the event the obtained DNA profile produces a subsequent database .match, the Primary Contractor shall provide DNA analysis of the subject standard to confirm the Combined DNA Index System (CODIS) database identification and issue a match report as indicated in #3 of Section 2.4. Notwithstanding the term of this agreement, the Primary Contractor shall provide confirmation DNA analysis as stipulated above beyond the termination, cancellation, or expiration of any agreement as a result of this solicitation. IV. The Primary Contractor shall provide testimony in any subsequent legal proceedings related to cases for which analysis services were provided. The cost of travel, expert witness fees or duplication of data due to subpoena by the prosecution or defense, or due to compelled appearance or production of records shall be the expense of the Primary Contractor. Notwithstanding the term of this agreement, the Primary Contractor shall provide testimony as stipulated above beyond the termination, cancellation, or expiration of any agreement as a result of this solicitation. V. The Primary Contractor shall not transfer or sub -contract the DNA samples or casework under this agreement to any other laboratory. All such work shall be completed at the Primary Contractor's facility. 4. Deliverables and Reportins Requirements 1. The Primary Contractor shall submit to MDPD all electronic data produced from the analysis of Cold Case DNA Program samples on CD-ROM and the data shall be organized such that MDPD may immediately re -analyze any of the data. DNA profiles determined by the Primary Contractor to meet the Guidelines of Acceptance of DNA Data into the CODIS shall be submitted to MDPD in pre -common message format (CMF) hardcopy Excel spreadsheet files and as CMF files on CD-ROM. 2. Sample numbering in the CMF file shall adhere to MDPD's current numbering format. • The Contractor shall provide on CM -ROM a separate spreadsheet listing the Primary Contractor's numbers assigned to specific Cold .Case DNA Program samples during the analysis in order to correlate the two designations. A list of the samples analyzed in each batch shall also be included. : There shall be sufficient documentation in spreadsheet format to allow MDPD to easily locate the Controls, Knowns and Questioned samples in each case. MDPD will upload the DNA profiles to CODIS following internal review of the data to ensure it meets quality guidelines. 3. The Primary Contractor shall issue a signed court -ready report to the MDPD Crime Laboratory that includes the Cold Case DNA tracking number, MDP case number, Primary Contractor's case number, items tested, analysis results, conclusions with statistics when appropriate, and DNA profile results from each sample. The court - ready report shall be well organized and comprehensible. 4. Analysis of batches of evidence samples shall be completed by the Primary Contractor within 60 days of receipt and the DNA profile data delivered to MDPD via an insured overnight courier to be approved by MDPD. Batches will consist of 10 — 100 evidence samples. All remaining evidence samples are to be delivered by an insured overnight courier to MDPD Crime Laboratory within 60 days after the DNA profile data has been reviewed by the MDPD. The cost of printing, CD-ROM and return shipping shall be at the expense of the Primary Contractor. 5. Other Requirements 1. Protocols employed by the Primary Contractor for DNA testing shall meet the Quality Assurance Standards for- Forensic DNA Testing Laboratories issued by the Federal Bureau of Investigation (FBI) and compiled by the DNA Advisory Board (DAB). 2 The Primary Contractor shall also adhere to the National DNA Index System DNA Acceptance Standards. 2. Acceptable analyzed data shall fall within the Relative Fluorescence Units (RFU) range determined by the Primary Contractor from its own validation studies. The size standard used must be GeneScan ROX-500 for Profiler Plus and either GeneScan ROX-500 or GeneScan ROX-350 for CoFiler. An internal lane standard shall be run in each sample lane and a minimum of 3 allelic ladders per 48 injections shall be run, a minimum of one ladder every 16 samples. The analysis shall not be considered complete until allele data for all of the thirteen CODIS core loci have been generated and deemed satisfactory by the MDPD Crime Laboratory Bureau. 3. The Analytical Protocol used by the Primary Contractor and all data generated shall adhere to the specifications as outlined by the Quality Assurance Standards for Forensic DNA Testing Laboratories issued by the FBI. 4. The Primary Contractor shall maintain the chain -of -custody record on each sample submitted by MDPD. Documentation of chain -of -custody shall comply with the accrediting organization (ASCLD-LAB and/or FQS) as to protect the samples from deleterious change or loss and shall include a documented history of each transfer during the analytical process. Additional documentation associated with the laboratory analyses shall be maintained by the Primary Contractor. 5. The Primary Contractor shall provide immediate notification to the MDPD Crime Laboratory Bureau in the event that there is a change to the Primary Contractor's ability to meet the minimum qualifications required herein. Failure to maintain accreditation will be sufficient grounds for the City to terminate any agreement as a result of this agreement. 6. The Primary Contractor shall participate in an external proficiency -testing program from a test provider that has been approved by the ASCLD-LAB. The Primary Contractor shall successfully complete the proficiency tests, and provide to MDPD a summary of any proficiency test results completed during the agreement period. An error on a proficiency test may be grounds for immediate termination of any agreement as a result of this agreement. 7. The Primary Contractor shall permit an inspection of its laboratory facility and an audit by MDPD personnel to verify compliance with all requirements and any national quality standards. The Primary Contractor shall allow MPD and MDPD personnel to access all areas of the laboratory in which STR DNA casework is performed. The City, at its sole discretion reserves the right to conduct unannounced on -site visits/inspections at any time to ensure continued compliance. 8. The Primary Contractor shall comply with federal grant requirements that will fund the Cold Case DNA Program and must have a prepared environmental assessment as defined by the Council on Environmental Quality's Regulations for implementing the Procedural Provisions of the National Environmental Policy Act (NEPA). A Finding of No Significant Impact (FONSI) must be obtained by the Primary Contractor in order to satisfy the NIDPD laboratory's reporting requirements to the federal granting agency. 9. Payment by the City will not be made on any samples that are not analyzed according to the specifications herein. 10. The Primary Contractor shall not provide details of services provided to MPD in product literature or advertising without written approval from the MPD.