HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: OK
Date: 8/8/2008
Commission Meeting Date: 9/1 l/2008
CA.18
Requesting Department: Purchasing for ITD
District Impacted: ALL
Type: ® Resolution Ordinance n Emergency Ordinance [1 Discussion Item
❑ Other
Subject: Off -site Storage -Courier Services for Computer Data Media
Purpose of Item:
The nature of this item is to establish a term contract for Off -Site Storage -Courier Services for
Computer Data Media, for an initial contractual period of two (2) years with option for renew for
three (3) additional one-year periods. Allocating funds from the various sources of funds of the user
departments, subject to availability of funds and budgetary approval at time of need.
Background Information:
The Purchasing Department has identified a need to establish a citywide contract for Off -Site
Storage -Courier Services for Computer Data Media. On July 16, 2008, the Purchasing Department
issued Invitation to Bid No. 87043,1. As required by the Procurement Code, the IFB was advertised
and issued on-line. On August 4, 2008, at the bid opening, two (2) bids were received, and one was
deemed non -responsive. International Data Depository, submitted the only responsive and
responsible bid and is therefore recommended for award. Estimated annual contract amount is
$20,748, based on a seven (7) day a week schedule.
Budget Impact Analysis
Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Grants
' urchasi
Final Approvals
(SIGN AND DATE)
Budget
Risk Managem
Dept. Director
City Manag
iL