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Certified Copy
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Miami, FL 33133
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File Number: 05-00372 Enactment Number: R-05-0343
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE ACQUISITION OF A MATTER MANAGEMENT SOFTWARE
PROGRAM, INCLUDING THE LICENSE, SERVICE AND MAINTENANCE FOR A
THREE-YEAR PERIOD, FROM WEST PUBLISHING CORP., DBA, PROLAW
SOFTWARE, UTILIZING EXISTING CALIFORNIA STATE UNIVERSITY OFFICE
OF THE CHANCELLOR OFFICE OF GENERAL COUNSEL, CONTRACT NO.
40549, EFFECTIVE THROUGH FEBRUARY 28, 2010, SUBJECT TO ANY
EXTENSIONS OR REPLACEMENT CONTRACTS, FOR THE OFFICE OF THE
CITY ATTORNEY, IN AN AMOUNT NOT TO EXCEED $150,000; AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY
THE ATTACHED FORM, FOR SAID -PURPOSE.
WHEREAS, Request for Proposals ("RFP") No. 40549 was issued by California State University,
Office of the Chancellor Office of General Counsel for the provision of a matter management software
program and following an evaluation, a contract was awarded to West Publishing Corp., dba, ProLaw
Software; and
WHEREAS, a matter management software program is critical for efficient and responsive law firm
operation; and
WHEREAS, the Office of the City Attorney requires a matter management software program to
streamline its practice and to accelerate service delivery; and
WHEREAS, the Chief Procurement Officer has found that this transaction complies with Section 18
-111 of the Code of the City of Miami, Florida,as amended; and
WHEREAS, the City Manager and the Chief Procurement Officer of the City of Miami ("City")
recommend that the City acquire a matter management software program, including the license,
service, and maintenance for a three-year period, from West Publishing Corp., dba, ProLaw Software,
as a piggyback pursuant to the executed contract from RFP No. 40549 for California State University,
Office of the Chancellor, Office of General Counsel;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The acquisition of a matter management software program, including the license,
service, and maintenance for a three-year period, from West Publishing Corp., dba, ProLaw Software,
utilizing existing California State University, Office of the Chancellor, Office of General Counsel,
Contract No. 40549 effective through February 28, 2010, subject to any extensions or replacement
contracts, for the Office of the City Attorney, is authorized, in an amount not to exceed $150,000, with
funds allocated from a source identified by the City Manager.
City of Miami Page I of 2 R-05-0343
File Number: 05-00372 Enactment Number: R-05-0343
Section 3. The City Manager is authorized{1} to execute an Agreement, in substantially the
attached form, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Date: MAY 26, 2005
Mover: COMMISSIONER ALLEN
Seconder: VICE CHAIRMAN GONZALEZ
Vote: AYES: 4 - COMMISSIONER GONZALEZ, WINTON, SANCHEZ AND ALLEN
ABSENT: 1 - COMMISSIONER REGALADO
Action: ADOPTED
Date:
Action:
JUNE 1, 2005
SIGNED BY THE MAYOR
1, Priscilla A. Thompson, City Clerk of the City of Miami, Florida, and keeper of the records thereof, do
hereby certify that this constitutes a true and correct copy of Resolution No. R-05-0343, with
attachments, passed by the City Commission on 5/26/2005.
June 27, 2008
Date Certified
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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R-05-0343