HomeMy WebLinkAboutExhibitThe Baseball Tomorrow Fund
245 Park Avenue
New York, NY 10167
(212) 931-.7991
June 19, 2008
Ms. Dorcas Perez
Community Partnerships Manager
City of Miami
Office of Grants Administration
444 SW 2nd Avenue, 5th Floor
Miami, FL 33130
USA
Dear Ms. Perez:
On behalf of Major League Baseball and the Major League Baseball Players
Association, I am pleased to inform you that your organization has been selected as a
recipient of a grant from the Baseball Tomorrow Fund in the amount of $55,375 for the
purpose and on the conditions set forth below.
Specifically, it is understood that:
1. The grant will be awarded for the sole purpose of renovating the regulation
baseball field in Curtis Park. Specifically, grant funds provided by the Baseball Tomorrow
Fund will be used solely for the following items: infield renovation (including topsoil, clay,
grading, sod, weed control, home plate and pitching mound construction and installation
of bases and plates), the removal and installation of new fencing and the backstop and
the removal and construction of new dugouts, as detailed in your application dated March
31, 2008 and supporting documentation dated May 8, 9 and 13, 2008. A list of the
approved items, with the amount of grant funds allowed per item, is attached hereto as
Attachment 1.
2. The funds will be administered by the City of Miami, under the supervision of
Dorcas Perez, Community Partnerships Manager. Your organization will be responsible
for all aspects of the field renovation to completion, including without limitation, the
bidding process (if applicable), site preparation, soil amendments, grading, the
construction of fencing, the construction of backstops, sodding and/or seeding, the
construction of dugouts, bleachers, construction oversight and administrative
responsibilities, in accordance with guidelines provided in Baseball Field Maintenance, A
General Guide for Fields of All Levels and attached hereto as Attachment 2. Any
additional expenditures or improvements to the field, ongoing maintenance, etc., shall be
the sole responsibility of the City of Miami, it being understood that its grant in the amount
of $55,375 defines the limit of responsibility for the Baseball Tomorrow Fund. You have
represented that additional funding will be provided by the City of Miami.
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The Baseball Tomorrow Fund is a joint
Initia'thm of Major League Baseball and the
The Baseball Tomorrow Fund
245 Park Avenue
New York, NY 10167
(212) 931-7991
3. The City of Miami will furnish the Baseball Tomorrow Fund with a full and
complete accounting of funds expended in connection with this grant. Grant report dates
are noted on Attachment 1. Grant recipient report forms to be submitted are included in
the enclosed Grant Recipient Guide. Any portion of the grant remaining upon completion
of the project shall be remitted to the Baseball Tomorrow Fund on or before April 30,
2009.
4. The City of Miami has provided the Baseball Tomorrow Fund with a written
plan for renovation and supporting documentation for the anticipated use of grant funds.
The Baseball Tomorrow Fund will pay $55,375 on or before July 31, 2008, and the City of
Miami agrees that the project will be commenced on or before August 15, 2008, and if it
is not completed on or before April 30, 2009, any unexpended grant funds will be remitted
back to the Baseball Tomorrow Fund.
5. The City of Miami agrees to comply with all guidelines and grant requirements
of the Baseball Tomorrow Fund, copies of which are included in the Grant Recipient
Guide. Your organization specifically agrees that it will not make any public
announcement of the grant unless and until you have approval from the Baseball
Tomorrow Fund to do so, and that any such announcement will be coordinated with the
Baseball Tomorrow Fund and will be in accordance with the enclosed guidelines.
6. The City of Miami agrees to defend, indemnify and hold harmless the
Baseball Tomorrow Fund, its members, employees, officers, and agents from and against
any and all claims arising out of or in connection with the renovation and use of the
regulation baseball field in Curtis Park.
7. The City of Miami agrees to allow the Baseball Tomorrow Fund use of its
name and logo for the purpose of public relations and media materials concerning this
grant.
8. The field will contain appropriate Baseball Tomorrow Fund signage. This
signage will be no smaller than 20" x 24" and made of a durable element which should be
permanently mounted onto the outfield fencing or other location specified by the Baseball
Tomorrow Fund. This signage will be provided by the Baseball Tomorrow Fund.
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The Baseball Tomorrow Fund Is a joint
Initlative of MaJar league Baseball and the
NMI
The Baseball Tomorrow Fund
The Baseball Tomorrow Fund is pleased to make this contribution to the future of
baseball and softball. Please signify your agreement with the foregoing conditions by
signing and returning to me the enclosed two (2) copies of this letter.
Attachments
Enclosure — Grant Recipient Guide
Agreed:
CITY OF MIAMI
By:
Date:
By:
Date:
245 Park Avenue
New York, NY 10167
(212) 931-7991
Sincerely,
6-tiLleig7d
Cathy Bradley
Executive Director
Dorcas Perez
Community Partnerships Manager
Pedro G. Hernandez,PE
City Manager
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The Baseball Tomorrow Fund is a joint
initiative of MaJor League Baseball and the
City of Miami, a municipal
Corporation of the State of Honda
ATTEST:
PRISCILLA THOMPSON
CITY CLERK
PEDRO G. HERNANDEZ
CITY MANAGER
APPROVED AS TO INSURANCE REQUIREMENTS:
LEEANN BREHM
RISK MANAGEMENT
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU
CITY ATTORNEY
Rem: