HomeMy WebLinkAboutSummary FormDate: 6/16/2008
AGENDA ITEM SUMMARY FORM
FILE ID: Q1S- 0012-a
Requesting Department: CIP
RE.6
Commission Meeting Date: 7/10/2008 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item n Other
Subject: Resolution authorizing the City Manager to exercise the City's remaining options to renew for Job Order
Contracts ("JOC's") and to issue renewal letters to eleven job order contractors.
Purpose of Item:
Authorizing the City Manager to exercise the City's option to renew eleven Job Order Contracts ("JOCs"), to
continue to provide maintenance and construction services citywide on an as -needed basis for capital projects
for the remaining options to renew, allocating funds from various capital project accounts and departmental
budgets, subject to budgetary approval at the time of need.
Background Information:
The Administration identified a need to implement a Job Order Contracting ("JOC") system to achieve the
timely and cost effective delivery of maintenance and construction services for capital projects. All JOC
contracts provide a firm fixed price and a multiplier for an indefinite quantity of individual construction projects
upon which assignments are made to selected contractors based on quantities derived from completed
construction drawings. The Administration issued Bid No. 04-05-048 on March 10, 2005, soliciting JOC
contracts for vertical (building) and horizontal (right-of-way) construction, and twenty-two (22) bids were
received on April 13, 2005. Pursuant to Resolution No. 05-0290, the Commission authorized implementation of
a JOC program and awarded contracts to eighteen (18) bidders. The JOC agreements have an initial term of
twenty-four (24) months with an option to renew for three (3) additional one (1) year periods. The Agreements
were executed between June and October of 2005 and were scheduled to expire accordingly in 2007, thus
pursuant to Resolution No. 07-0406, the first year renewal option was exercised for twelve (12) of the eighteen
(18) contractors selected based on their continued affirmative job performance on City projects extending the
initial contract period until 2008. Due to the ongoing need for these services and a desire to maintain multiple
delivery methods for capital projects, the City Manager and the Capital Improvements Program ("CIP")
recommend that of the eighteen (18) original firms, the eleven (11) firms identified herein be awarded contract
extensions, authorizing the City Manager to utilize the remaining options to renew for up to two (2) additional
one (1) year periods. Of the twelve firms renewed in the first option, CIP has decided not to continue with the
services of Hewett -Kier Construction, Inc.
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
cSIGN AND DATE)
CIP N/A Budget N/A
If using or receiving capital funds
Grants N/A Risk Management N/
Purchasing Dept. Director
Chief c City Manager
Project Manager: David J. Mendez, P.E.
Page 1 of 1