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Date: 6/ 11 /08
AGENDA ITEM SUMMARY FORM
FILE ID: D U tâJv1 1 Cl
PH.3
Requesting Department: CIP Department
Commission Meeting Date: LiD('zcce District(s) Impacted: 01 02 ®3 n4 â5
Type: ® Resolution â Ordinance n Emergency Ordinance â Discussion Item l Other
Subject: Resolution waiving informal hid requirements and authorizing the purchase of five (5)
trailers and payment of rental fees until time of purchase, for a not to exceed amount of $12,000.
Purpose of Item:
Resolution requesting waiver of i n f or ma 1 bidding procedures and authorizing the purchase of five
trailers and payment of rental costs until time of purchase. The trailers are currently housing Orange Bowl
Memorabilia from the Orange Bowl Demolition Project, B-30153F, which the City expects will need to be
available and remain in the trailers for three to five years.
Background Information:
CIP has been renting trailers from the Trailer Rental Group, Inc., through the Agreement with
Decommissioning & Environmental Management Company, Inc. (DEMCO), the demolition
contractor for the Orange Bowl Stadium Demolition Project, B-30153F, in order to transport Orange
Bowl Memorabilia to undetermined storage facility. The Memorabilia, which includes the main
Orange Bowl sign, the three large murals, etc., will need to be available for approximately three (3)
to five (5) years, for use in various upcoming projects or placement in parks. CIP performed a cost
analysis comparing trailer rental charges for this period, transfer to storage facility and storage
charges for this period, versus trailer purchase. The analysis supports the position that it is most
practicable and advantageous to purchase the five (5) trailers, currently loaded with the
Memorabilia, from the Trailer Group, Inc. The City Manager and CIP Director jointly recommend
that the requirements for competitive sealed bidding procedures be waived as not being practicable
or advantageous to the City in this instance, and the procurement of the above trailers be approved.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-30153F
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal I . « 000
C.I.P APPROVAL:
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Final
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CIP c ' a ( . t L. 0 Budget
If using or - eiti ca.ital' cs
Grants
Purchasing N/A
Chief <
Risk Management
Dept. Director
City Manager
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