HomeMy WebLinkAboutMemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Pedro G. Hemandez
City Manager
DATE: June 27, 2008 FILE:
SUBJECT: Waiver of Informal Bidding
Procedures:
Purchase of Trailers from The
Trailer Group, Inc.
FROM: Ola O. Aluko` U\' REFERENCES: Orange Bowl Demolition
Director Orange Bowl Memorabilia
Department of Capital Improvements ENCLOSURES:
BACKGROUND
The Capital Improvements Department has been renting trailers from the Trailer Rental Group, Inc.,
through the Agreement with Decommissioning & Environmental Management Company, Inc.
(DEMCO), the demolition contractor for the Orange Bowl Stadium Demolition Project, B-30153F.
The original intent was to transport Orange Bowl Memorabilia to undetermined storage facility.
The Memorabilia, which includes the main Orange Bowl sign, the three large murals, etc., will need
to be available for approximately three (3) to five (5) years, for use in various upcoming projects or
placement in parks.
FINDING
CIP performed a cost analysis comparing trailer rental charges for this three to five year period,
transfer to storage facility and storage charges for this period, and trailer purchase. The analysis
supports the position that it is most practicable and advantageous to purchase the five (5) trailers
anpay__for associated rental charges until time of purchase. The trailers are currently loaded with
the emora i ra, an i practical to proceed with infurmat-bidding-procedures to
purchase trailers that would have to be re -loaded.
We recommend that the City Manager concur to waive the informal bid requirements set forth in
section 18-88 of the Code of the City of Miami and affirm and adopt these findings and forward the
matter to the City Commission for its approval.
Your signature below will signify
assimilation of these findings as you
and the selection of the specified firm.
Approved:
Pedro G. Hemandez, City Manag
C: Gary Fabrikant, CIP Assistant Director
Robert Fenton, Project Manager
urrence with the above recommendation and your
tification for the waiver of informal bidding procedures