HomeMy WebLinkAboutInvitation for BidMIAM3
COUNTY
i
BID NO.: 6118-4/13 II
OPENING: 2:00 P.M.
WEDNESDAY
FEBRUARY 06, 2008
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE:
RENTAL OF PORTABLE CHEMICAL TOILETS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND• N/A
CATALOGUE AND LISTS: N/A
CERTIFICATE OF COMPETENCY- SEE SECTION 2.0; PARA. 2.14
EQUIPMENT LIST• N/A
EXPEDITED PURCHASING PROGRAM (EPP) N/A
INDEMNIFICATION/INSURANCE. N/A
LIVING WAGE: N/A
PRE -BID CONFERENCE/WALK-THRU: N/A
SMALL BUSINESS ENTERPRISE MEASURE: SEE SECTION 2.0; PARA. 2.2
SAMPLES/INFORMATION SHEETS: N/A
SECTION 3 - MDHA• N/A
SITE VISIT/AFFIDAVIT: N/A
USER ACCESS PROGRAM: SEE SECTION 2.0; PARA. 2.21
WRITTEN WARRANTY: N/A
FOR INFORMATION CONTACT:
Jose A Sanchez at 305-375-4265, or at sanchez®miamidade.gov
IMPORTANT NOTICE TO BIDDERS:
A Small Business Enterprise (SBE) bid preference applies to this solicitation.
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DIVISION
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON
PAGE 58 OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR
INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE 58 OF SECTION 4, BID SUBMITTAL FORM WILL RENDER
YOUR BID NON -RESPONSIVE
MIAMI-DADE COUNTY, FLORIDA
INVITATION TO BID
Bid Number: 6118-4/13
Title: Rental of Portable Chemical Toilets
Sr. Procurement Contracting Agent: Jose A Sanchez
Bids will be accepted until 2:00 p.m. on February 06, 2008
Bids will be publicly opened. The County provides equal access and does not discriminate on
the basis of disability in its programs or services. It is our policy to make all communication
available to the public, including those who may be visually or hearing impaired. If you
require information in a non-traditional format please call 305-375-5278.
Instructions: Each Bid submitted to the Department of Procurement Management shall have
the following information clearly marked on the face of the envelope: the Bidders name, return
address, Bid number, opening date of the Bid and the title of the Bid. Included in the envelope
shall be an original and two copies of the Bid Submittal, plus attachments if applicable. Failure
to comply with this requirement may result in your Bid not being considered for award.
All Bids must be submitted in a sealed envelope or container and will be opened promptly at
the time indicated in this solicitation document. Any Bid received after the first Bid has been
opened will be returned to the Bidder unopened. The County does not accept responsibility for
delays, natural or otherwise.
NOTICE TO ALL BIDDERS:
• FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID
NON -RESPONSIVE.
• THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS
THAT REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING
TO THIS SOLICITATION
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 1
GENERA_ I1RMS AND CONDITIONS
1.1. DEFINITIONS
Bid - shall refer to any offer(s) submitted in response to this solicitation.
Bidder - shall refer to anyone submitting a Bid in response to this
solicitation.
Bid Soiicitatios - shall mean this solicitation documentation, including
any and all addenda.
Bid Submittal Forces - defines the requirement of items to be
purchased, and must be completed and submitted with Bid. The Bidder
should indicate its name in the appropriate space on each page.
County - shall refer to Miami -Dade County, Florida
DPM - shall refer to Miami Dade Country's Department of Procurement
Management, Purchasing Division.
Enrolled Vendor - EFFECTIVE JULY 8, 2002, shall reefer to a firm
that has completed the necessary documentation in order to receive Bid
notifications from the County, but has not yet regrstesed.
Registered Vendor - shall refer to a firm that has completed the Miami -
Dade County Business Entity Registration Application and has satisfied
all requirements to after into business agreements with the County.
For additional information about oe-line vendor enrollment or
vendor registration contact the Vendor Assistance Unit at 111 N.W.
1" Street, 13* Floor, Miami, FL 33128, Phone 305-375-5773.
EFFECTIVE JULY 1, 2002, vendors will be able to enroll and
register oMine by visiting oar web site at lotto.//uriauddade.eov and
click on "Business".
1.2. INSTRUCTIONS TO BIDDERS
A. Bidder Quallficadoa
It is the policy of the County to encourage full and open competition
among all available qualified vendors. All vendors regularly engaged in
the type of work specified in the Bid Solicitation are encouraged to
submit Bids. Vendors may enroll with the Canty to be included on a
mailing list for selected categories of goods and services. To be eligible
fur award of a contract (including small purchase orders), Bidders must
complete a "Miami -Dade Canty Business Entity Registration
Application". Only Registered Vendors can be awarded County
contacts. Vendors are encouraged to register with the County anytime
by contacting the Vendor Information Center at 305-375-5287. The
County endeavors to obtain the participation of all qualified minority
and disadvantaged business enterprises. For informaion and to apply for
certification, contact the Department of Business Development, at 111
N.W. 1 Street, 19° Floor, Miami, FL 33128-1844, or telephone at 305-
375-3111. County employees wishing to do business with the County
are referred to Section 2-11.1(d) of the Mlami-Dade_Conty Coder
B. VendorRegistradon
To be recommended for award the County requires that vendors
complete a Miami -Dade County Business Entity Registration
Application with all required disclosure affidavits. The Miami -Dade
County Business Entity Registration Application must be returned to the
Department of Procurement Management (DPM), Purchasing Division
within Fourteen (14) days of notification of the intent to recommend for
award. In the event the Miami -Dade County Business Entity
Registration Application is not properly completed and returned within
the specified time, the County may award to next lowest responsive
Bidder. The Bidder is responsible for obtaining the Miami -Dade County
Business Entity Registration Application and all affidavits by
downloading from DPM's website at btgi//miamtidade.gov and click on
"Business" or from the Vendor Assistance Unit at 111 N.W. I" Street,
Mrawi, FL.1n becoming a Registered Vendor with Miami -Dade County,
the vendor confirms its knowledge of and commitment to comply with
the following:
1. Disclosure of Employment - pursuant to Section 2-8.1(d) of the
County Code.
2. Disclosure of Ownership Affidavit - pursuant to Section 2-8.1(d)
of the County Code.
3. Drug -Free Affidavit - pursuant to Section 2-8.1.2(b) of the County
Code.
-1-
4. W-9 and 8109 Forms - The vendor must furnish these forms as
required by the Internal Revenue Service.
5. Social Security Number - The vendor must provide a copy of the
primary owner's social security card if the social security number
is being used in lieu of the Federal Identification Number
(F.E.LN.).
6. Americans with Disabilities Act (AD.A.) Affidavit - It is the
policy of the County to comply with all requirements of County
Resolution R182-00 and the A.D.A.
7. Collection of Fees, Taxes and Parking Tickets Affidavit- pursuant
to Section 2-8.1 (c) of the County Code.
8. Conflict of Interest and Code of Ethics - pursuant Oa Stokes 2-
8.1(i) and 2-11.1(b) (1) through (6) and (9) of the County Code and
County Ordinance No. 00-1 amending Section 2-11.1(c) of the
Canny Code.
9. Code of Business Ethics - pursuant to Section 2-8.1(i) of the
Comity Co&
10. Debarment Disclosure Affidavit - pursuant to County Code 10-38.
11. Office of the Inspector General Pursuant to Section 2-1076 of the
Canty Code.
12. Minority and Disadvantaged Business Enterprises. The County
endeavors to obtain die participation of all minority and
disadvantaged business enterprises pursuant to Sections 2-82, 2-
82.3 and 2-82.4 of the County Code and Title 49 of the Code of
Federal Regulations.
13. Individuals and Entities Doing Business with the County not
current is their obligations to the Canty - pursuant to Sections 2-
8.1(6) and 2-11.1(bX8) of the County Code.
14. Nondiscrimination pursuant to Section 2-8.1.5 of the County Code.
15. Family Leave - Pursuant to Section 11A 30 of the County Code.
16. Living Wage - Pursuant to Section 2-89 of the County Code.
17. Domestic Leave - Pursuant to Section 11A-60 of the County Code.
18. Antitrust Laws - By aamptance of any contract, the vendor agrees
to comply with all antitrust laws of the United States and the Stare
of Florida
C. PUBLIC ENTITY CRIMES
To be eligible for award of a contract, firms wishing to do business with
the County must comply with the following.
Pursuant to Section 287.133(2)(a) of the Florida Statutes, a person or
affiliate who has been placed on the convicted vendor list fog a
conviction for a public entity crime may not submit a.Bid on a contact
to provide any goods or services to a public entity, may not submit a Bid
an a contract with a public entity for the construction or repair of a
public building or public work, may not submit Bids on leases of real
property to a public entity, may not be awarded or wort as a
contractor, supplier, subcontractor, or consultant under a contract with
excess of • public a � amountnot business wpublic ofy in
e
Florida Statutes, for CATEGORY provided
for a Section 287.017onsthe
the date of being placed on the convicted vendor �lis of36 months from
D. Request for Additional Information
1. Pursuant to Section 2-11.1(t) of the County Code, all Bid
Solicitations, once advertised and until an award recommendation
has been forwarded to the appropriate authority are under the
"Cone of Silence". Any communication or inquiries, except for
clarification of process or procedure already contained in the
solicitation, are to be made in writing to the attention of the
Procurement Agent identified on the Is page of the solicitation.
Such inquiries or tamest for information shall be submitted to the
procurement agent in writing and shall contain the requester's
name, address, and telephone number. If transmitted by facsimile,
the request should also include a cover sheet with Bidder's
facsimile numbs. The requnstor must also file a copy of this
written request with the Clerk of the Board, 111 NW 1" Street, 17i0
Floor, suite 202, Miami, Florida 33128-1983 or email
clerkbcctilmiamidade.aov.
2. The Department of Procurement Management may issue an
addendum in response to any inquiry received, prior to Bid
opening, which changes, adds to or clarifies the tams, provisions
Revised 10/24/07
MIAMI-DADE COUNTY
SECTION 1
GENERAL TERMS AND CONDITIONS
or requirements of the solicitation. The Bidder should not rely on
any representation, statement or explanation whether written or
verbal, other than those made in this Bid Solicitation document or
in any addenda issued. Where there appears to be a conflict
between this Bid Solicitation and any addenda, the last addendum
issued shall prevail.
3. It is the Bidder's responsibility to ensure receipt of all addenda,
and any accompanying documentation, The Bidder is required to
submit with its Bid a signed "Acluwwledgment of Addenda" form,
when any addenda have been issued.
E. Contents of Bid Solicitation and Bidders' Responsibilities
1. it is the responsibility of the Bidder to become thoroughly familiar
with the Bid requirements, terms and conditions of this solicitation.
Pleas of ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the
requirements of the County, or the compensation to be paid to the
Bidder.
2. This solicitation is subject to all legal requirements contained in
the applicable County Ordinances, Administrative Orders, and
Resolutions, as well as all applicable State and Federal Statutes.
Where conflict exists between this Bid Solicitation and these legal
requirements, the authority shall prevail in the following order:
Federal, State and local.
3. It is the responsibility of the Bidder/Proposer, prior to conducting
any lobbying ree reline thil solicitation to file the appropriate
form with the Clerk of the Board stating that a particular
Iobbvist is authorized to represent the Bidder/Pronoser. The
B /Propo -sha{I-also-She a -form with BteClerk of the Board
at the point in time at which a lobbyist is no longer authorized to
represent said Bidder/ Proposer. Failure of a Bidder/Proposer to
file the appropriate form required, in relation to each solicitation,
may be considered as evidence that the Bidder/Proposer is not a
responsible contractor.
F. Change or Withdrawal of Bids
1. Changes to Bid - Prior to the scheduled Bid opening a Bidder may
change its Bid by submitting a new Bid, (as indicated on the cover
page) with a letter in writing on the firths letterhead, signed by an
authorized agent stating that the new submittal replaces the
original submittal. The new submittal shall contain the letter and
all information as required for submitting the original Bid. No
changes to a Bid will be accepted after the Bid has been opened
2. Withdrawal of Bid — A Bid shall be irrevocable unless the Bid is
withdrawn as provided herein. Only written a letter received by
the DPM Purchasing Division pnor to the Bid opening date may
withdraw a bid. A bid may also be withdrawn ninety (90) days
after the Bid has been opened and prior to award, by submitting a
letter to the contact person identified on the front cover of this Bid
Solicitation. The withdrawal letter must be on company letterhead
and signed by an authorized agent of the Bidder.
G. Conflicts Within The Bid Solicitation
Where there appears to be a conflict between the General Terms
and Conditions, Special Conditions, the Technical Specifications,
the Bid Submittal Section, or any addendum issued, the order of
precedence shall be: the last addendum issued, the Bid Submittal
Section, the Technical Specification, the Special Conditions, and
then the General Terms and Conditions.
13.
Prompt Payment Terms
It is the policy of Miami -Dade County that payment for all
purchases by County agencies and the Public Health Trust shall be
made m a timely manner and that interest payments be made on
late payments. In accordance with Florida Statutes, Section 218.74
and Section 2-8.1.4 of the Miami -Dade County Code, the time at
which payment shall be due from the County or the Public Health
Trust shall be forty-five (45) days from receipt of a proper invoice.
The time at which payment shall be due to small businesses shall
be thirty (30) days from receipt of a proper invoice. Ail payments
BID NO.: 6118-4/13
due from the County or the Public Health Trust, and not made
within the time specified by this section, shall bear interest from
thirty (30) days after the due date at the rate of one percent (1%)
per month on the unpaid balance. Further, proceedings to resolve
disputes for payment of obligations shall be concluded by final
written decision of the County Manager, or his or her designee(s),
not later than sixty (60) days after the date on which the proper
invoice was received by the County or the Public Health Trust.
2. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price during bid evaluation. Bidders are requested to
provide prompt payment terms in the space provided on the Bid
submittal signature page of the solicitation
13. PREPARATION OF BIDS
A. The Bid submittal fomi defines requirements of items to be
purchased, and must be completed and submitted with the Bid. Use
of any other form will result in the rejection of the Bidder's offer.
B. The Bid submittal form must be legible. Bidders shall use
typewriter, computer or ink. All changes must be crossed out and
initialed m ink. Failure to comply with these requirements may
cause the Bid to be rejected.
C. An authorized agent of the Bidder's firm must sign the Bid
submittal form. FAILURE TO SIGN THE BID SUBMITTAL
FORM SHALL RENDER THE BID NON -RESPONSIVE.
D. The Bidder may be considered ran -responsive if bids are
conditioned to modifications, changes, or revisions to the terms
and conditions of this solicitation.
E. The Bidder may submit alternate Bids) for the same solicitation
__pmvido that auch__offrr ins allowable under the terms and
conditions. The alternate Bid must meet or exceed the minimum
requirements and be submitted on a separate Bid submittal marked
"Alternate Bid".
F. When there is a discrepancy between the unit prices and any
extended prices, the unit prices will prevail.
G. Please be advised that the County, in exercise of its discretion, may
not accept bids and/or proposals received after the scheduled time
and date. Sealed bids/proposals will be opened promptly at the
time and place specified. The responsibility for submitting a
sealed bid/proposal on or before the stated time and date is solely
and strictly the responsibility of the Bidder/Proposer. Miami -Dade
County is not responsible for delays caused by any mail, package
or couriers service, including the U.S. Mail, or caused by any other
OCCUR -MCC,
1A. CANCELLATION OF BID SOLICITATION
Mfiami-Dade Cotintysesentesitiwniglirto cancel, in whole Orin part, any
Invitation to Bid when it is in the best interest of the County.
13. AWARD OF BID SOLICITATION
A. This Bid may be awarded to the responsible Bidder meeting all
requirements as set forth in the solicitation. The County reserves
the right to reject any and all Bids, to waive irregularities or
technicalities and to re -advertise for all or any part of this Bid
Solicitation as deemed in its best interest. The County shall be the
sole judge of its best interest.
B. When there are multiple line items in a solicitation, the County
reserves the right to award on an individual item basis, any
combination of items, total low Bid or in whichever manner
deemed in the best interest of the County.
C. The County reserves the right to reject any and all Bids if it is
determined that prices are excessive, best offers are determined to
be unreasonable, or it is otherwise determined to be in the
County's best interest to do so.
D. The County reserves the right to negotiate prices with the low
bidder, provided that the scope of work of this solicitation remains
the same.
E. Award of this Bid Solicitation will only be made to firms that have
completed the Miami -Dade County Business Entity Registration
Application and that satisfy all necessary legal requirements to do
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 1
GENERAL TERMS AND CONDITIONS
Dade County must present a copy of their Miami -Dade County
issued Occupational License.
F. Pursuant to County Code Section 2-8.1(g), the Bidder's
performance as a prime contractor or subcontractor on previous
County contracts shall be taken iron account in evaluating the Bid
received for this Bid Solicitation.
G. To obtain a copy of the Bid tabulation, Bidder(s) shall enclose an
appropriately sized self-addressed stamped envelope. Bid results
will not be given by telephone or facsimile. Please allow ten (10)
calendar days after Bid opening for mailing.
H. The Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order, and any change order(s) shall
constitute the contract.
L In accordance with Resolution R-1574-88 the Director of
Purchasing Division will decide all tie Bids.
J. Award of this Bid may be predicated on compliance with and
submittal of all required documents as stipulated in the Bid
Solicitation.
1.6. CONTRACT EXTENSION
A. The Covnty reserves the right to exercise its option to extend a
contract for up to one hundred -eighty (180) calendar days beyond
the await contract period and will notify the contractor in writing
of the extension.
B. This contract may be extended beyond the initial one hundred -
eighty (180) day extension period upon mutual agreement between
the County and the successful Bidder(s) upon approval by the
Board of County Commissioners.
1.7. WARRANTY
All warranties, express and implied, shall be made available to the
County for goods and services covered by this Bid Solicitation. All
goods furnished shall be fully guaranteed by the successful l Bidder
against factory defects and workmanship. At no expense to the County,
the successful Bidder shall correct any and all apparent and latent
defects that may occur within the manufacturer's standard warranty.
The Special Conditions of the Bid Solicitation may supersede the
manufacturer's standard warranty.
1.8. ESTIMATED QUANTITIES
Estimated quantities or dollars art for Bidder's guidance only: (a)
estimates are based on the County's anticipated needs and/or usage
during a previous contract period and; (b) the County may use these
estimates to determine the low Bidder. Estimated quantities do not
contemplate or include possible additional quantities that may be
ordered by other government, quasi -government or non-profit entities
utilizing this contract under the Joint Purchase portion of the County
User Access Program (UAP) desaibed in Section 221 of this contract
solicitation and the resulting contract, if that section is present in this
solicitation document No guaartee is expressed or implies as to
quantities or dollars that will be used dining the contract period. The
County is not obligated to place any order for the given moult
subsequent to the award of this Bid Solicitation.
1.9. NON -EXCLUSIVITY
It is the intent of the County to enter into an agreement with the
successful Bidder that will satisfy its needs as describe herein.
However, the County reserves the right as deemed in its best interest to
perform, or cause to be performed, the work and services, or any portion
thereof, herein described in any manner it sus fit, including but not
limited to: award of other contracts, use of any contractor, or perform
the work with its own employees.
1.10. LOCAL PREFERENCE
The evaluation of competitive bids is subject to Section 2-8.5 of the
Miami -Dade County Code, which, except where contrary to federal and
state law, or any other funding source requirements, provides that
preference be given to Local businesses. A local business shall be
defined as:
(b)
1. a business that has a valid occupational license, issued by
Miami -Dade County at least one year prior to bid or
proposal submission, that is appropriate for the goods,
services or Gonswctioe to be purchased;
2. a business that has physical business address located within
the limits of Miami Dade County from which the vendor
operates or performs business. Post Office Boxes are not
verifiable and shall not be used for the purpose of
establishing said physical address; and
3. a business that contributes to the economic development and
well-being of Miami -Dade County in a verifiable and
measurable way. This may include but not be limited to the
retention and expansion of employment opporhmities and
the support and increase m the Cotmty's tax base. To satisfy
this requirement, the vendor shall affirm in writing its
compliance with either of the following objective criteria as
of the bid or proposal submission date stated in the
solicitation:
(a) vendor has at least ten (10) permanettt full time
employees, or part time employees equivalent to 10
FTE ("full-time equivalent" ctnployees working 40
hours per week) that live in Miami -Dade County, or
at least 25% of its employees that live in Miaani-
Dade County, or
vendor contributes to the County's tax base by
paying either real property taxes or tangible personal
property taxes to Miami -Dade County, or
(c) some other verifiable and measurable contribution to
the economic development and well-being of Miami -
Dade Cowry.
When there is a responsive bid from a Miami -Dade local business within
10% of the lowest price submitted by a responsive non -local business,
the local business and the non -local low bidder shall have the
opportunity to submit a best and dal bid equal to or lower than the
amount of the low bid previously submitted by the ton -local business.
At this time, there is an inferlocal agreement in effect between Miami -
Dade and Broward Counties until September 2009. Therefore, a vendor
which meets the requirements of (I), (2) and (3) above for Browa d
County shall be considered a local business pursuant to this Section_
1.11. CONTINUATION OF WORK
Any work that commences prior to and will extend beyond the
expiration date of the current contract period shall, unless terminated by
mutual written agreement between the County and the successful
Bidder, continue until completion at the same prices, terms and
conditions_
1.12. BID PROTEST
A. A recommendation for contract award or rejection of award may
be protested by a Bidder in accordance with the procedures
contained in Sections 2-83 and 2-8.4 of the County Code, as
amended, and as established in Administrative Order No.3-21.
B. A written intent to protest shall be filed with the Cl ale of the
Board and mailed to all participants in the competitive process
and to the County Attorney within three (3) County work days of
the filing of the County Manager's recommendation. This three
day period begins on the County work day after the filing of the
County Manager's recommendation. Such written intent to
protest shall state the peatiemlar grounds on which it is based and
shall be accompanied by a filing fee as detailed in Para C below.
C. The written intent to protest shall be accompanied by a non-
refundable filing fee, payable to the Clerk of the Board, in
accordance with the schedule provided below:
Revised 10/24/07
MIAMI-DADE COUNTY
Award Amount
$25,000-SI00,000
$100,001-$500,000
$500,001-$5 million
Over $5 million
SECTION 1
GENERAL TERMS AND CONDITIONS
Filing Fee
$500
$1,000
$3,000
S5,000
The protester shall then file all pertinent documents and
supporting evidence with the Clerk of the Board and mail copies
to all participants in the competitive process and to the County
Attorney within three (3) County work days after the filing of a
written intent to protest.
D. For award recommendations greater than $250,000 the following
shall apply:
The County's recommendation to award or reject will be
immediately communicated (via mail, fax or email) to all
participants in the competitive process and filed with the Clerk of
the Board.
E. For award recommendations from $25,000 to $250,000 the
following shall apply.
Each County work day, as appropriate, recommendations to
award or reject will be posted in the lobby of the Stephen P.
Clark Center, located at 111 N.W. 1` Street. Participants may
also call the Awards Line at 305-375-4724, or 800-510-4724, or
the contact person as identified on the cover page of the Bid
Solicitation.
1.13. RULES, REGULATIONS AND LICENSES
The successful Bidder shall comply with all laws and regulations
applicable to provide the goods and/or services specified m this Bid
So�r'oiian r TanHlsi with lateral, state and local
laws that may in affect the goods and/or services offered
1.14. PACKAGING
Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with Resolution No. 738-92.
1.15. SUBCONTRACTING
Unless otherwise specified in this Bid Solicitation, the successful Bidder
shall not subcontract any portion of the work without the prior written
consent of the County. The ability to subcontract may be further limited
by the Special Conditions. Subcontracting without the prior consent of
the County may result in termination of the contract for default When
Subcontracting is allowed the Bidder shall comply with County
Resolution No. 1634-93, Section 10-34 of the County Code and County
Ordinance No. 97-35.
1.16. ASSIGNMENT
Tice successful Bidder shall not assign, transfer, hypothecate, or
otherwise dispose of this contract, including any rights, title or interest
therein, or its power to execute such contract to any person, company or
corporation without the prior written consent of the County.
1.17. DELIVERY
Unless otherwise specified in the Bid Solicitation, prices quoted shall be
F.O.B. Destination. Freight shall be included in the proposed price.
1.1& RESPONSIBILITY AS EMPLOYER
The employee(s) of the ew'rnsful Bidder shall be considered to be at all
times its employee(s), and not an employee(s) or agent(s) of the County
or any of its departments. The successful Bidder shall provide
competent and physically employee(s) capable of performing the work
as required The Canty may require the successful Bidder to remove
any employee it deems unacceptable. All employees of the successful
Bidder shall wear proper identification.
1.19. INDEMNIFICATION
The successful Bidder shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attomey's fees and costs of
BID NO.: 6118-4/13
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes
of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of the agreement by the successful
Bidder or its employees, agents, servants, partners, principals or
subcontractors. The successful Bidder shall pay all claims and losses in
connection therewith, and shall investigate and defend all claims, suits
or actions of any kind or nature in the name of the County, where
applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorney's fees which may be incurred thereon. The
successful Bidder expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the
successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
1.20. COLLUSION
Where two (2) or more related parties, as defined herein, each submit a
Bid for any contract, such Bids shall be presumed to be collusive. The
foregoing presumption may be rebutted by the presentation of evidence
as to the extent of ownership, control and management of such related
parties in preparation and submittal of such Bids. Related parties shall
mean Bidder or the principals thereof which have a direct or indirect
ownership interest in another Bidder for the same contract or in which a
parent company or the principals thereof of one (1) Bidder have a direct
or indirect ownership interest in another Bidder for the same contract.
Furthermore, any prior understanding, agreement, or connection
between two or more corporations, firms, or persons submitting a bid for
the same materials, supplies, services, or equipment shall also be
presumedoo-be-collusive. Bids found -to -be -collusive shall be rejected.
Bidders who have been found to have engaged in collusion may be
considered non -responsible, and may be suspended or debarred, and any
contract resulting from collusive Bidding may be terminated for default.
1.21. MODIFICATION OF CONTRACT
The contract may be modified by mutual consent, in writing through the
issuance of a modification to the contract, purchase order, change order
or award sheet, as appropriate.
1.22. TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reserves the right to terminate this
contract without cause upon thirty (30) days written notice. Upon
receipt of such notice, the successful Bidder shall not incur any
additional costs under this contract. The County shall be liable only for
reasonable costs incurred by the successful Bidder prior to notice of
termination.._The County shall be the sole judge of"reasonable costs."
1.23. TERMINATION FOR DEFAULT
The County reserves the right to terminate this contract, in part or in
whole, or place the vendor on probation in the event the successful
Bidder fails to perform in accordance with the terns and conditions
stated herein. The County further reserves the right to suspend or debar
the successful Bidder in accordance with the appropriate County
ordinances, resolutions and/or administrative orders. The vendor will
be notified by later of the County's intent to terminate. In the event of
termination for default, the County may procure the required goods
and/or services from any source and use any method deemed in its best
interest. All re -procurement cost shall be home by the successful
Bidder.
1.24. FRAUD AND MISREPRESENTATION
Pursuant to Section 2-8.1.4 of the Miami -Dade County Code, any
individual, corporation or other entity that attempts to meet its
contractual obligations with the County through fraud, misrepresentation
or material misstatement, may be debarred for up to five (5) years. The
County as a further sanction may terminate or cancel any other contracts
with such individual, corporation or entity. Such individual or entity
shall be responsible for all direct or indirect costs associated with
termination or cancellation, including attorney's fees.
-IV-
Revised 10/24/07
MIAMI-DADE COUNTY
BID NO.: 6118-4/13
SECTION 1
GENERAL TERMS AND CONDITIONS
1.25. ACCESS TO RECORDS
The County reserves the right to require the Contractor to submit to an
audit by Audit and Management Services or other auditor of the
County's choosing at the Contractor's expense. The Contractor shall
provide access to all of its records, which relate directly or indirectly to
this Agreement at its place of business during regular business hours.
The Contractor shall retain all records pertaining to this Agreement and
upon request maize them available to the County for three years
following expiration of the Agreement The Contractor agrees to
provide such assistance as may be necessary to facilitate the review or
audit by the County to ensure compliance with applicable accounting
and financial standards.
1.26 OFFICE OF THE INSPECTOR GENERAL
Miami -Dade County has established the Office of the Inspector General,
which is authorized and empowered to review past, present, and
proposed County and Public Health Trust programs, contracts,
transactions, accounts, records and programs. The inspector General
(IG) has the power to subpoena witnesses, administer oaths, require the
production of records and monitor existing projects and programs. The
Inspector General may, on a random basis, perform audits on all County
contracts. The cost of random audits shall be incorporated into the
contract price of all contracts and shall be one quarter (1/4) of one (1)
percent of the contract price, except as otherwise provided in Section 2-
1076(c)(8) of the County Code.
1.27 PRE -AWARD INSPECTION
The County may conduct a pre -award inspection of the bidder's site or
hold a pre -award qualification hearing to determine if the bidder is
ale of peetormmg-the requirements ufthis bid solicitation.-
1.28 PROPRIETARY/CONFIDENTIAL INFORMATION
Bidders are hereby notified that all information submitted as part of or
in support of bid submittals will be available for public inspection after
opening of bids in compliance with Chapter 119 of the Florida Statutes;
popularly know as the "Public Record Law." The bidder shall not
submit any information in response to this invitation, which the bidder
considers to be a trade secret, proprietary or confidential. The
submission of any information to the County in connection with this
invitation shall be deemed conclusively to be a waiver of any trade
secret or other protection, which would otherwise be available to the
bidder. In the event that the bidder submits information to the County in
violation of this restriction, either inadvertently or intentionally, and
clearly identifies that information err the bid as protected or confidential,
the County shall endeavor to redact and return that information to the
--bidder-as quickly as possible, and if appropriate, evaluate the balance of
the bid. The redaction or return of information pursuant to this clause
may render a bid non -responsive.
1.29. HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT (HIPAA)
Any person or entity that performs or assists Miami -Dade County with a
function or activity involving the use or disclosure of "individually
identifiable health information (I11 1I) and/or Protected Health
information (PHI) shall comply with the Health insurance Potability
and Accountability Act (HIPAA) of 1996 and the Miami -Dade County
Privacy Standards Administrative Order. HIPAA mandates for privacy,
security and electronic transfer standards, that include but are not limited
to:
1. Use of information only for performing services required by
the contract or as required by law;
2. Use of appropriate safeguards to prevent non -permitted
disclosures;
3. Reporting to Miami -Dade County of any non -permitted use
or disclosure;
4. Assurances that any agents and subcontractors agree to the
same restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that IIHI/PHI
will be held confidential;
5. Making Protected Health Information (PHI) available to the
customer;
6. Making PHI available to the customer for review and
amendment; and incorporating any amendments requested
by the customer;
7. Making PHI available to Miami -Dade County for an
accounting of disclosures; and
8. Making internal practices, books and records related to PHi
available to Miami -Dade County for compliance audits.
PHI shall maintain its protected status regardless of the form and method
of transmission (paper records, and/or electronic transfer of data). The
Bidder/ Proposer must give its customers written notice of its privacy
information practices including specifically, a description of the types of
uses and disclosures that would be made with protected health
information.
1.30. CHARTER COUNTY TRANSIT SYSTEM SALES SURTAX
When proceeds from the Charter County Transit System Sales Surtax
levied pursuant to Section 29.121 of the Code of Miami -Dade County
are used to pay for all or some part of the cost of this contract, no award
of a Blanket Purchase Order (BPO) for Ttannsit/Public Works as part of a
multi -department contract, nor an award of a contract solely for the use
of Transit/Public Works shall be effective -and thereby give rise to a
contractual relationship with the County for Transit/Public Works
purchases unless and until both the following have occurred: 1) the
County Commission awards the contract, and such award becomes final
(either by expiration of 10 days after such award without veto by the
Mayor, or by Commission override of a veto); and, 2) either, i) the
-Citizens' independent Tea spwtatioo Trust- -(CM) has approved
inclusion of Transit/Public Works in this contract, or, ii) in response to
the CITTs disapproval, the County Commission reaffirms Transit/Public
Work's inclusion in the contract by two-thirds (2/3) vote of the
Commission's membership and such reaffirmation becomes final.
131 LOBBYIST CONTINGENCY FEES
FS
A. in accordance with Section 2-11.1(s) of the Code of Miami -Dade
County after May, 16, 2003, no person may, in whole or in part, pay,
give or agree to pay or give a contingency fee to another person. No
person may, in whole or in part, receive or agree to receive a
contingency fee.
B. A contingency fee is a fee, bonus, oonnission or non -monetary
benefit as compensation which is dependant on or in any way contingent
upon the passage, defeat, or modification of 1) any ordinance,
resolution, action or decision of the County Commission; 2) any action,
decision or recommendation of the Carry Manager or any County
board or committee; or 3) any action, decision or recommendation of
any County personnel during the time period of the entire decision -
making process regarding such action, decision or recommendation
which forseeably will be heard or reviewed by the County Commission
or a County board or committee.
1.32 COMMISSION AUDITOR - ACCESS TO RECORDS
Pursuant to Ordinance No. 03-2, all vendors receiving an award of the
contract resulting from this solicitation will grant access to the
Commission Auditor to all financial and performance related records,
property, and equipment purchased in whole or in part with government
funds.
-V-
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY:
The purpose of this solicitation is to establish a contract for the purchase of Rental of
Portable Chemical Toilets in conjunction with the County's needs on an as needed when
needed basis.
2.2 SMALL BUSINESS CONTRACT MEASURES FOR SOLICITATIONS GREATER
THAN $50,000 (Bid Preference):
A Small Business Enterprise (SBE) bid preference applies to this solicitation.
A 10% percent bid preference shall apply to contracts $1 million or less and 5% percent on
contracts greater than $1 million. A SBE/Micro Business Enterprise must be certified by the
Department of Business Development (DBD) for the type of goods and/or services the
Enterprise provides in accordance with the applicable Commodity Code(s) for this
solicitation. For certification information, contact the Department of Business Development
at 305-375-3111 or access www.miamidade.gov/dbd.
The SBE/Micro Business Enterprise must be certified by bid submission deadline, at contract
award and for the duration of the contract to remain eligible for the preference.
2.3 PRE -BID CONFERENCE - INTENTIONALLY OMITTED:
2.4 TERM OF CONTRACT: TWELVE (12) MONTHS:
This contract shall commence on the first calendar day of the month succeeding approval of
the contract by the Board of County Commissioners, or designee, unless otherwise stipulated
in the Notice of Award Letter which is distributed by the County's Department of
Procurement Management, Purchasing Division; and contingent upon the completion and
submittal of all required bid documents. The contract shall expire on the last day of the
twelve month period.
2.5 OPTION TO RENEW FOR FOUR (4) ADDITIONAL YEARS (With Price
Adjustment:
The initial contract prices resultant from this solicitation shall prevail for a one (1) year
period from the contract's initial effective date. Prior to, or upon completion, of that initial
term, the County shall have the option to renew this contract for an additional four (4) year
periods on a year-to-year basis. Prior to completion of each exercised contract term, the
County may consider an adjustment to price based on changes in the following pricing index:
Consumer Price Index, Wage Earners and Clerical Worker in the Miami, Area for All Items.
It is the vendor's responsibility to request any pricing adjustment under this provision. For
any adjustment to commence on the first day of any exercised option period, the vendor's
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
request for adjustment should be submitted 90 days prior to expiration of the then current
contract term. The vendor adjustment request should not be in excess of the relevant pricing
index change. If no adjustment request is received from the vendor, the County will assume
that the vendor has agreed that the optional term may be exercised without pricing
adjustment. Any adjustment request received after the commencement of a new option
period may not be considered.
The County reserves the right to reject any price adjustments submitted by the vendor and/or
to not exercise any otherwise available option period based on such price adjustments.
Continuation of the contract beyond the initial period, and any option subsequently exercised,
is a County prerogative, and not a right of the vendor. This prerogative will be exercised
only when such continuation is clearly in the best interest of the County.
Should the vendor decline the County's right to exercise the option period, the County may
consider the vendor in default which decision may affect that vendor's eligibility for future
contracts.
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN
CONTRACT„ ANY OPTIONS IO VIEW- WILL BE RESTRICTED TO
THE SPECIFIC ITEMS OF WORK INITIALLY AWARDED TO ANY
SPECIFIC VENDOR.
2.6 METHOD OF AWARD: To Multiple Vendors By Group
Award of this contract will be made to the three (3) lowest priced responsive, responsible
vendors on a group -by -group basis. To be considered for award by group, the vendor shall
offer prices for all items within a given group. The County will then select the vendors for
award for each group by totaling either the unit prices for all of the items within each group,
or if-se-sti etur-totaling--the extendecpricing for each item within each group. If a
vendor fails to submit an offer for all items within the group, its offer for that specific group
will be rejected. While the award will be made to multiple vendors by group to assure
availability, the lowest priced vendor for each group will be given the first opportunity to
perform under this contract.
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor
shall remain fixed and firm during the term of contract.
2.8 INSPECTION OF EQUIPMENT - INTENTIONALLY OMITTED
2.9 EQUAL PRODUCT: INTENTIONALLY OMITTED
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
2.10 LIQUIDATED DAMAGES - INTENTIONALLY OMITTED
2.11 INDEMNIFICATION AND INSURANCE (1) - GENERAL SERVICE AND
MAINTENANCE CONTRACT:
Provider shall indemnify and hold harmless the County and its officers, employees, agents
and instrumentalities from any and all liability, losses or damages, including attorneys' fees
and costs of defense, which the County or its officers, employees, agents or instrumentalities
may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind
or nature arising out of, relating to or resulting from the performance of this Agreement by
the Provider or its employees, agents, servants, partners principals or subcontractors.
Provider shall pay all claims and losses in connection therewith and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the County, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's
fees which may issue thereon. Provider expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by Provider shall in no way
limit the responsibility to indemnify, keep and save harmless and defend the County or its
officers, employees, agents and instrumentalities as herein provided.
The vendor shall furnish to the Vendor Assistance Section, Department of Procurement
Management, Administration Division, 111 NW 1st Street, Suite 1300, Miami, Florida
33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained
which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as required by Florida
Statute 440.
B. General Public Liability Insurance on a comprehensive basis in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and property damage.
Miami -Dade County must be shown as an additional insured with respect to this
coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used
in connection with the work, in an amount not less than $300,000 combined single limit
per occurrence for bodily injury and property damage.
All insurance policies required above shall be issued by companies authorized to do business
under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than `B" as to management, and no less than "Class V"
as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County
Risk Management Division.
or
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
The company must hold a valid Florida Certificate of Authority as shown in the latest "List
of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by
the State of Florida Department of Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty
(30) days in advance notice to the certificate holder.
NOTE: DADE COUNTY SOLICITATION NUMBER AND TITLE OF
SOLICITATION MUST APPEAR ON EACH CERTIFICATE.
CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY
111 NW lst STREET, SUITE 1300
MIAMI, FLORIDA 33128
Compliance with the foregoing requirements shall not relieve the vendor of his liability
and obligation under this section or under any other section of this agreement.
Issuance of a purchase order is contingent upon the receipt of the insurance documents within
fifteen (15) calendar days after Board of County Commission approval. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this
solicitation, the vendor shall be verbally notified of such deficiency and shall have an
additional five (5) calendar days to submit a corrected certificate to the County. If the vendor
fails to submit the required insurance documents in the manner prescribed in this solicitation
within twenty (20) calendar days after Board of Commission approval, the vendor shall be in
default of the contractual terms and conditions and shall not be awarded the contract. Under
such circumstances, the vendor may be prohibited from submitting future Proposal to the
County in accordance with Section 1, sub -paragraph 1.23, Termination for Default of the
General Terms and Conditions.
The vendor shall be responsible for assuring that the insurance certificate required in
conjunction with this Section remain in force for the duration of the contractual period;
including any and all option years that may be granted to the vendor in accordance with
Section 2.5 of this solicitation. If insurance certificates are scheduled to expire during the
contractual period, the vendor shall be responsible for submitting new or renewed insurance
certificates to the County at a minimum of thirty (30) calendar days in advance of such
expiration. In the event that expired certificates are not replaced with new or renewed
certificates which cover the contractual period, the County shall suspend the contract until
such time as the new or renewed certificates are received by the County in the manner
prescribed in the solicitation; provided, however, that this suspended period does not exceed
thirty (30) calendar days. If such suspension exceeds thirty (30) calendars days, the County
may, at its sole discretion, terminate this contract for cause and seek re -procurement damages
from the vendor in accordance with Section 1, sub -paragraph 1.23, Termination for Default
of this solicitation.
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
2.12 BID GUARANTY: INTENTIONALLY OMITTED
2.13 PERFORMANCE BOND: INTENTIONALLY OMITTED
2.14 CERTIFICATE OF COMPETENCY:
In accordance with the Code of Miami -Dade County, Florida, Section 10-3 (B), any person,
firm, corporation or joint venture which submits an offer in response to a County solicitation
shall, at the time of such offer, hold a valid Certificate of Competency for Rental of Portable
Chemical Toilets issued by Miami -Dade County — Construction Trades Qualifying Board
(Business Certificate of Competency), as per the provisions of Chapter 10 of Miami -Dade
County. Prospective Bidders shall be required to submit a copy of the license with the
proposal, and/or during the evaluation process. If work for other trades is required in
conjunction with this solicitation and will be performed by a subcontractor(s), an applicable
Certificate of Competency issued to the subcontractor(s) shall be submitted with the prime
vendor's offer; provided, however, that the County may at its option and in its best interest
allow the vendor to supply the subcontractor(s) certificate to the County during the offer
evaluation period.
2.15 METHOD OF PAYMENT:
INVOICES FOR NON -ACCESSIBLE, ACCESSIBLE AND RENTAL UNITS (DAILY,
WEEKLY, AND MONTHLY):
The successful bidders shall submit monthly invoices by the tenth (loth) calendar day of
each month. These invoices shall be submitted to the County using department(s) that
requested the service through a purchase order. The invoices shall reflect the appropriate
purchase order number, the service location(s) and the type of service provided to the County
in the prior month.
2.16 SHIPPING TERMS - INTENTIONALLY OMITTED:
2.17 DELIVERY REQUIREMENTS:
Awarded vendors shall be able to furnish Portable Chemical Toilets units requested within
twenty-four hours after verbal requests. Verbal request shall be followed in writing within
twenty-four hours after the verbal order is placed. On orders placed for special events where
a substantial amount of toilets are required, the County Department will notify Vendor of
such events two (2) weeks in advance (whenever possible). Emergency requests shall be
considered as specified in Section 3.0, Paragraph 3.9.
2.18 BACK ORDER DELAYS IN DELIVERY SHALL NOT BE ALLOWED:
The County shall not allow any late deliveries attributed to product back order situations
under this contract. Accordingly, the vendor is required to deliver all items to the County
-- 10--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
within the time specified in this solicitation and resultant contract; and no grace period on
account of back order situations shall be honored, unless written authorization is issued by
the user department, and a new delivery date is mutually established. In the event that the
vendor fails to deliver the products within the time specified, the County reserves the right to
cancel the order, seek the items from another vendor, and charge the incumbent vendor for
any re -procurement costs. If the vendor fails to honor these re -procurement costs, the County
may terminate the contract for default.
2.19 WARRANTY REQUIREMENTS: INTENTIONALLY OMITTED
2.20 CONTACT PERSON:
For any additional information regarding the terms and conditions of this solicitation and
resultant contract, contact: Jose A Sanchez at (305) 375-4265 or email —
sanchez@mi amidade.gov
2.21 COUNTY USER ACCESS PROGRAM (UAP):
User Access Fee
Pursuant to Miami -Dade County Budget Ordinance No. 03-192, this contract is subject to a
user access fee under the County User Access Program (UAP) in the amount of two percent
(2%). All sales resulting from this contract, or any contract resulting from this solicitation
and the utilization of the County contract price and the terms and conditions identified
herein, are subject to the two percent (2%) UAP. This fee applies to all contract usage
whether by County Departments or by any other governmental, quasi -governmental or not -
for -profit entity.
The vendor providing goods or services under this contract shall invoice the contract price
and shall accept as payment thereof the contract price less the 2% UAP as full and complete
payment for the goods and/or services specified on the invoice. The County shall retain the
2% UAP for use by the County to help defray the cost of the procurement program. Vendor
participation in this invoice reduction portion of the UAP is mandatory.
Joint Purchase
Only those entities that have been approved by the County for participation in the County's
Joint Purchase and Entity Revenue Sharing Agreement are eligible to utilize or receive
Miami -Dade County contract pricing and terms and conditions. The County will provide to
approve entities a UAP Participant Validation Number. The vendor must obtain the
participation number from the entity prior to filling any order placed pursuant to this section.
Vendor participation in this joint purchase portion of the UAP, however, is voluntary. The
vendor shall notify the ordering entity, in writing, within 3 work days of receipt of an order,
of a decision to decline the order.
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
For all ordering entities located outside the geographical boundaries of Miami -Dade County,
the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and
Charged Back" basis. This allowance shall only be made when expressly authorized by a
representative of the ordering entity prior to shipping the goods.
Miami -Dade County shall have no liability to the vendor for the cost of any purchase made
by an ordering entity under the UAP and shall not be deemed to be a party thereto. All
orders shall be placed directly by the ordering entity with the vendor and shall be paid by the
ordering entity less the 2% UAP.
Vendor Compliance
If a vendor fails to comply with this section, that vendor may be considered in default by
Miami -Dade County in accordance with Section 1, Paragraph 1.23 of this contract
solicitation and the resulting contract.
2.22 ACCEPTANCE OF PORTABLE CHEMICAL TOILETS UNITS BY MIAMI-DADE
COUNTY:
The portable chemical units shall be maintained and delivered to the County in excellent
condition. If a unit does not meet specifications, it will be returned to the bidder as exchange
for suitable unit or for full credit at no additional cost to the County.
2.23 ACCIDENT PREVENTION AND BARRICADES:
Precautions shall be exercised at all times for the protection of persons and property. All
vendors performing services under this contract shall conform to all relevant OSHA, State
and County regulations during the course of such effort. Any fines levied by the above
mentioned authorities for failure to comply with these requirements shall be borne solely by
the responsible vendor. Barricades shall be provided by the vendor when work is performed
in areas traversed by persons, or when deemed necessary by the County Project Manager.
2.24 CLEAN-UP:
All unusable materials and debris shall be removed from the premises at the end of each
workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall
thoroughly clean up all areas where work has been involved as mutually agreed with the
associated user department's project manager.
2.25 COMPLIANCE WITH FEDERAL STANDARDS:
All items to be purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and
Health Administration (OSHA), the National Institute of Occupational Safety Hazards
(NIOSH), and the National Fire Protection Association (NFPA).
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
2.26 DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING
EVALUATION:
After the County opens the Bid Proposals, the bidders may be required to demonstrate the
equipment, which has been proposed for evaluation by, and at no cost to, the County. The
purpose of the demonstration is to observe the equipment in an operational environment and
to verify its capability, suitability, and adaptability vis-a-vis the performance requirements
stipulated in the bid. If a demonstration is required, the County will notify the bidder of such
in writing and will specify the date, time and location of the demonstration. If the bidder
fails to perform the demonstration on the specified date stipulated in the notice, the County
may elect to reject the bidder's proposal or to re -schedule the demonstration in its best
interest. The County shall be the sole judge of the acceptability of the equipment in
conformance with the bid specifications and its decision shall be final.
The equipment used for the demonstration shall be the same as the manufacture's model
identified in the bidder's proposal. Accordingly, the equipment used in the demonstration
shall create an express warranty that the actual equipment to be provided by the bidder
during the contract period shall conform to the equipment used in the demonstration. The
bidder shall be required to provide adequate restitution to the County, in the manner
prescribed by the County, if this warranty is violated during the term of the contract.
2.27 ESCORTS AT AIRCRAFT OPERATING AREA:
When performing work at the County's Aviation Department, the vendor shall report to the
Aviation Department's Maintenance Division Building No. 3025 and be escorted to and from
each area of work that traverses the aircraft operating area. The Department shall monitor
the placement of the vendor's equipment at each location. Upon completion of the work, the
vendor shall call the Maintenance Office, 876-7311, to arrange for inspection and escort out
of the aircraft operating area. Any violations of this section by the vendor may result in
immediate cancellation of this Contract.
2.28 FURNISH AND SET IN PLACE REQUIREMENTS:
The vendor shall be required to furnish and fully install the portable chemical toilets
identified in the specifications and/or statement of work included in this solicitation and
resultant contract at the facility designated by the County.
2.29 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE
VENDOR:
Unless otherwise provided in Section 3 (entitled "Technical Specifications"), of this
solicitation the vendor shall furnish all labor, material and equipment necessary for
satisfactory contract performance. When not specifically identified in the technical
specifications, such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to the inspection and
--13--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL, CONDITIONS
approval of the County's Project Manager.
2.30 LEGAL REQUIREMENT FOR POLLUTION CONTROL:
It is the intent of these specifications to comply with the Miami -Dade County Pollution
Control Ordinance as stated in Chapter 24 of the Miami -Dade Code. This ordinance is made
a part of these specifications by reference and may be obtained, if necessary, by the vendor
through the Department of Environmental Resources Management (DERM), 33 SW 2nd
Ave., Miami, Florida 33130, Telephone (305) 372-6789.
2.31 LICENSES, PERMITS AND FEES:
The vendor shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein. Damages, penalties and or fines
imposed on the County or the vendor for failure to obtain required licenses, permits or fines
shall be borne by the vendor.
2.32 LOCAL OFFICE AND WAREHOUSE FACILITIES SHALL BE IN SOUTH
FLORIDA:
The vendor shall maintain an office/warehouse facility within the geographic boundaries of
Miami -Dade, Broward, Palm Beach, and Monroe Counties, Florida.
The office shall be staffed by a competent company representative who can be contacted
during normal working hours and who is authorized to discuss matters pertaining to the
contract (Monday -Friday 8:00 AM to 5:00 PM).
The County reserves the right to perform an inspection of these warehouse facilities during
the bid evaluation period and any time during the term of the contract and to use this
inspection as a means for determining the lowest responsive, responsible bidder. The
acceptable size, location, level of security, and functionability of the warehouse shall be
determined by the County in consideration of the bid requirements in its best interest; and its
decision shall be final.
Bids will only be accepted from bidder(s) which have office/warehouse facilities located in
South Florida, which shall be defined as Dade, Broward, Palm Beach and Monroe Counties.
2.33 PRIMARY VENDOR DESIGNATION:
While the method of award identified in Section 2.6 of the solicitation prescribes the method
for determining the lowest responsive, responsible vendor, the County will award this
contract to the designated lowest vendor as the primary vendor, to the designated second
lowest vendor as the secondary vendor, and to the third vendor as the tertiary vendor
respectively. If the County exercises this right, the primary vendor shall be given the first
-- 14--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 2
SPECIAL CONDITIONS
opportunity to perform the service or deliver the goods identified in this contract. If the
primary vendor declines this opportunity, the County shall seek the identified goods or
services from the secondary vendor. The County may also make award to the third lowest
vendor as a tertiary vendor.
2.34 RENTAL OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION
BASED ON PRICE QUOTES:
While the County has listed all major items within this solicitation which are utilized by
County departments in conjunction with their operations, there may be similar items that
must be purchased by the County during the term of this contract. Under these
circumstances, a DPM representative will contact all awarded bidders and obtain a price
quote for the additional like items. The County reserves the right to award these additional
like items to the successful bidders based on the lowest price quote. The County reserves the
right not to award these additional like items if the price is not deemed in the County' s best
interest and proceed to acquire these items through a separate solicitation.
2.35 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER:
The successful bidder(s) shall ensure that adequate stock levels are maintained at its place of
business in order to assure the County of prompt delivery. If the delivery terms specified in
the Solicitation are not fulfilled by the Bidder, the County reserves the right to cancel the
order, purchase the goods elsewhere, and charge the Bidder for any re -procurement costs
incurred by the County.
--15--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
3.1 GENERAL REQUIREMENTS, STANDARD UNITS: (SINGLE, TWO, THREE, AND
FOUR TOILET UNITS) — (GROUPS 1, 2, 3, 4)
A. Standard Chemical Toilets shall be portable and self-contained. All units contracted shall
be painted and marked with the name, address and telephone number of the servicing
company. Doors to units and/or stalls shall be provided with a working internal lock.
Walls and roof shall have ventilating sections properly screened and at sufficient height
to insure privacy.
B. Human waste receptacles shall be of non -absorbent, acid resistant, non -corrosive, easily
cleanable material, watertight and fly -tight. Containers or holding tanks shall have a
capacity of not less than 24 gallons.
C. Floors and interior walls shall have non -absorbent finish and be easily cleanable.
D. Toilet Seats with covers shall be in compliance with Chapter 10D-10, FAC; top of seat
shall be not less than 8 inches above the liquid level in the container.
E. All units shall be delivered with adequate supply of full, unopened rolls of toilet tissue
and empty trash receptacles.
3.2 ACCESSIBLE UNITS (GROUP 5 & 6):
TIMETABLES:
Accessible units shall mean units designated accessible for use by persons with disabilities
and shall be built in accordance with the current accessibility standards set forth in Chapter
553 of Florida Statutes, with the current Americans with Disabilities Act Accessibility
Guidelines, in the following specifications. Accessible units shall be marked with the
international symbol of accessibility. Accessible units for lease, but not for purchase, shall
carry the name, address and telephone number of the servicing company.
In accordance with Chapter 553 of the Florida Statutes and the American with Disabilities
Act Accessibility, the first single user of portable toilet units provided at a location shall be
an accessible unit. Thereafter, no fewer than 5% of the units, or a minimum of one (1) per
cluster shall be accessible units. This does not apply to portable toilets units at construction
sites exclusively by construction personnel.
This contract may not be used to pay for rental of any portable toilet by, or on behalf of
Miami -Dade County that do not meet the above requirement, or to pay for rental of any
accessible unit that has not been officially approved by the Office of ADA Coordination.
- - 16 - -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
The Vendor shall provide a typical accessible unit to the Office of ADA Coordinator, during
the evaluation process, which can be no longer than two (2) weeks after bid opening and
prior to award.
If the Office of ADA Coordination agrees that the unit complies with all of the existing laws,
regulations, codes and standards listed above and other specifications stated herein, then that
office will approve the unit. Miami -Dade County shall be the sole judge of compliance with
requirements.
The County, upon inspection of the typical unit, shall provide to the vendor a written report
stating all deficiencies, if any. The vendor shall have two (2) weeks from that report to
provide a fully compliant unit at the same bid price.
Failure to comply with any of the accessible requirements, specifications and/or time frames
may result, at the County's option, in disqualification of the vendor. Miami -Dade County
may choose, if it considers it in the County's best interest, and it is recommended by the
Office of ADA Coordination, to accept variations from the specifications, only if such
acceptance is necessary to promote the highest degree of compliance with Chapter 553 and
ADA.
After award, the vendor may not substitute any other accessible unit for the approved typical
accessible unit without first obtaining official approval of the new typical accessible unit
from the Office of ADA Coordination, (not to include the standard units) in accordance with
the specifications herein stated and to the satisfaction of the County within the time specified
in the paragraph above.
UNIT REQUIREMENTS:
A. Walls and doors shall have ventilating grills properly screened and placed at sufficient
heights to insure privacy. Roof is to be provided with skylights.
B. Human waste receptacles shall be of a non -absorbent, acid resistant, non -corrosive, easily
cleanable material, watertight and fly -tight. This holding tank shall have a capacity of
not less than 45 gallons. This requirement only applies to the accessible units with
lavatories; Group 6.
C. Seats or seat covers shall be stable and shall not be sprung to return to a lifted position.
Toilet seat shall be not less than 8 inches above the liquid level in the container when the
container is at capacity.
D. All rental units shall be delivered with adequate supply of full, unopened rolls of toilet
tissue and empty trash receptacles. Toilet paper holders shall hold two (2) rolls and shall
provide continuous paper flow.
--17--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
E. Doorway shall provide a minimum 32" clear width measured with the door open at right
angles, and a minimum 80" height clear of any protruding objects such as an overhead
door closer. The door shall be self -closing with, no more than 8.5 pounds of pressure,
and shall be equipped with a lever latch and screened ventilation grille. Doors to units
shall be provided with a working internal lock with a mechanism that can be operated
without grabbing or twisting.
F. All accessible units shall be built so that, when installed on site, the entrance to the unit
will comply with all of the provisions of the ADA Accessibility Guidelines and the
Florida Accessibility Code.
G. Tolerances to require dimensions shall be permitted in accordance with ADA and the
Florida Accessibility Code and the official interpretations thereof. Acceptable tolerances
shall be solely determined by Miami -Dade County and shall include tolerances for at rest,
in use, and under load conditions. In use and under load conditions shall be determined
by using forces exerted by a person weighing up to 250 pounds.
3.3 MAINTENANCE SERVICE:
All holding tanks for all units for waste products from the lavatories of all units shall be
completely emptied, thoroughly cleaned and disinfected with an approved disinfectant, which
shall be used in sufficient quantities to provide odorless operation during usage.
Clean water storage tanks for lavatories shall be cleaned as necessary and shall filled to
capacity.
Waste paper receptacles shall be emptied and shall be cleaned as necessary.
A fresh supply of toilet paper shall be provided with each unit.
The inside of all units shall be thoroughly washed, scrubbed, brushed, rinsed and wiped dry.
This operation shall include top and bottoms of seats and seat covers, all walls, floors and
doors, tops of all tanks, all grab bars and sinks if provided in the unit. No disinfectant, water
or other liquids shall be left on any touchable surface. The outside of the units shall be
scrubbed or hosed down and wiped clean.
The maintenance services for items 1 through 6 units detailed above shall be performed at a
minimum, once every day on the daily rentals; every Monday, Wednesday, and Friday on the
weekly, and twelve service calls on the monthly rental units, with no exceptions. In case
additional services are required by the user departments, these services shall be considered a
separate charge from the usual rental rate charge and shall be so designated and billed.
--18--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
3.4 NON-PERFORMANCE OF SERVICES:
Upon failure to perform the specified maintenance services to the satisfaction of the County's
Contract Administrators, the vendor shall be charged the amount quoted for each service call
not rendered or thorough cleaning not performed. The County shall have the right to deduct
these amount(s) from any charges due or that may become due to the vendor under this
agreement or, to invoice the vendor for such charges if the costs incurred exceed the amounts
due the vendor.
3.5 SERVICE EQUIPMENT:
Tank trucks used for servicing and waste removal shall be provided with dual compartments
and be approved by the Office of ADA. One tank shall be used for receiving and removal of
waste, equipped with suction hose having a cut-off valve not more than thirty-six (36) inches
from intake end. The second tank shall be used for clean water storage. Trucks shall be
maintained in nuisance -free condition and be properly licensed at all times.
3.6 RECORD KEEPING:
Each facility where Portable Toilets have been furnished shall maintain a log in which
Vendor's service personnel will be logged in and out for deliveries and for each service call
made; (it shall reflect time and date of each service call). The vendor shall acknowledge
furnished service via a formal receipt of service, which shall provide similar information as
above.
3.7 REPAIRS:
The Vendor, under the terms and conditions of this Bid, shall bear the cost of all repairs to
the Portable Toilets furnished -except where the toilets may have been subjected to unusual
abuse, accident or negligence on the part of the County.
Compliance with the foregoing requirements shall not relieve the Vendor of any liability or
obligation under this Section or under any other section of this Agreement. The Vendor shall
provide its own insurance to protect their equipment.
3.8 EMERGENCIES RESPONSE TIME:
From time to time, some Miami -Dade County Departments may require emergency service
where an immediate response is needed, such as a fire, a collapsed building, flooding or other
disasters. At such times, the vendor shall be required to furnish units as specified within 60
to 120 minutes after receipt of order. This emergency delivery shall be available 24 hours
per day, 7 days a week, and for this purpose, a beeper or cellular telephone number shall be
furnished by the vendor and maintained active during the term of the contract.
--19--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
3.9 INSTALLATION:
Whenever feasible, the vendor shall install the units on a flat, smooth surface along an
accessible path in close proximity to the facilities being served. The unit shall be set in such a
way that:
A. The accessible unit path leads to, and connects with the accessible unit in a manner that
complies with the Americans with Disabilities Act Accessibility Guidelines (ADAAG)
and the Florida Accessibility Code.
B. The unit is stable and level.
It shall be the responsibility of the vendor to insure that the installation of the unit meets all
of the requirements of the ADAAG and the Florida Accessibility Code. Where conditions
make it unfeasible for installation to fully comply, the vendor shall install the unit at the best
available location in the most accessible manner and shall immediately notify the user
department in writing that the installation is not in full compliance and why. The vendor is
not relieved of responsibility for those items of non-compliance included in the written notice
until that written notice has been approved and signed by a representative of Miami -Dade
County. Date and time of signings must be included with the signature to be valid.
3.10 250 GALLON HOLDING TANK (GROUP 7):
A. General Requirements:
• Unit shall be of fiberglass -reinforced construction.
• Tank capacity shall be a minimum of 250 gallons.
• Tank shall have a 3" PVC dump connection at 4 corners of tank top side.
• Tank shall have a 4" discharge line.
• Tank shall have a maximum of 2' height.
• Maintenance for holding tank shall be as follows:
1. For Daily Rental, one (1) per day.
2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday.
3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday &
Saturday of each week.
3.11 TWO -STATION SINK UNIT (GROUP 8):
A. General Requirements:
• Unit shall be of fiberglass -reinforced construction and mounted on skids.
• Tank capacity shall be a minimum of 30 gallons for blue water and 30 gallons for
gray water.
• Unit shall have two pumps.
• One soap dispenser, full of soap at time of delivery.
• One towel dispenser, full of towels at time of delivery.
--20--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
• There shall be one hookup point on the unit to allow for running water hookup, which
will be provided by the County.
• Maintenance service for sinks shall be as follows:
1. For Daily Rental, one (1) per day.
2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday.
3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday &
Saturday of each week.
3.12 SMALL PORTABLE SANITATION TRAILER (GROUP 9 & 10):
A. General Requirements:
• Unit shall be trailer mounted. All interior surfaces shall be of smooth construction
and shall have a non-skid floor. Walls and doors shall have ventilating grilles
properly screened and placed at sufficient height to assure privacy.
• Human waste receptacles shall be of a non -absorbent, acid resistant, non -corrosive,
easily clearable material, watertight and fly -tight. Holding tanks shall have a
minimum capacity of not less than 250 gallons.
• Each side shall have a minimum of one exhaust fan.
■ All toilets and urinals shall -be -able to be flushed.
• Seats or seat covers shall be stable without springs to return to a lift position.
• All units shall be delivered with an adequate supply of full, unopened rolls of toilet
paper.
• All units shall be delivered with the towel dispensers full of towels, soap dispensers
full of soap and empty towel disposal baskets.
■ There shall be a minimum of one hookup point on the trailer to allow for running
water hookup, which will be provided by the County.
■ Each unit shall have an air conditioning unit that will maintain the inside of the trailer
at minimum, constant temperature of 73 degrees Fahrenheit.
■ Each toilet shall have one toilet paper dispenser.
• Each side shall have a minimum of one sink, one soap dispenser, one towel dispenser
and one towel disposal basket.
• Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of
delivery.
• Each side shall have fluorescent lighting. The County will provide electricity (110 v.
20 amps).
• Doors shall be self -closing.
• Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as
follows:
1. For Daily Rental, one (1) per day
2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday.
3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday &
Saturday of each week.
4. Maintenance service as per Section 3.0, paragraph 3.3.
B. Women's Side: A minimum each of one (1) toilet.
--21 - -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
C. Men's Side: A minimum each of one (1) toilet.
3.13 MEDIUM PORTABLE SANITATION TRAILER (ITEM #11 & 12):
A. General Requirements:
• Unit shall be trailer mounted. All interior surfaces shall be of smooth construction
and shall have a non-skid floor. Walls and doors shall have ventilating grilles
properly screened and placed at sufficient height to assure privacy.
■ Human waste receptacles shall be of a non -absorbent, acid resistant, non -corrosive,
easily clearable material, watertight and fly -tight. Holding tanks shall have a
minimum capacity of not less than 500 gallons.
• Each side shall have a minimum of one exhaust fan.
■ All toilets and urinals shall be able to be flushed.
• Seats or seat covers shall be stable and shall not be sprung to return to a lift position.
■ All units shall be delivered with an adequate supply of full, unopened rolls of toilet
paper.
• Each side of unit shall have a minimum of: one sink with running water, one soap
dispenser, one towel dispenser and one towel disposal basket.
• All units shall be delivered with the towel dispensers full of towels, soap dispensers
full of soap and empty towel disposal baskets.
• There shall be a minimum of one hookup point on the trailer to allow for running
water hookup, which will be provided by the County.
• Each side shall have a separate air conditioning unit that will maintain the inside of
the trailer at minimum, constant temperature of 73 degrees Fahrenheit.
• All toilets shall be private stalls.\
■ Each toilet shall have one toilet paper dispenser.
■ Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of
delivery.
■ Each side shall have fluorescent lighting. The County will provide electricity (110 v.
30 amps).
• Doors shall be self -closing.
• Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as
follows:
1. For Daily Rental, one (1) per day.
2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday.
3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday &
Saturday of each week.
4. Maintenance services as per Section 3.0, paragraph 3.3.
B. Women's Side: Three (3) toilets minimum:
C. Men's Side: A minimum of five (5) toilets/urinals in one of the following
configurations:
■ Two (2) toilets and three (3) urinals, or
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
■ Three (3) toilets and two (2) urinals.
3.14 LARGE PORTABLE SANITATION TRAILER (ITEM #13 & 14):
A. General Requirements:
• Unit shall be trailer mounted. All interior surfaces shall be of smooth construction
and shall have a non-skid floor. Walls and doors shall have ventilating grilles
properly screened and placed at sufficient height to assure privacy.
• Human waste receptacles shall be of a non -absorbent, acid resistant, non -corrosive,
easily clearable material, watertight and fly -tight. Holding tanks shall have a
minimum capacity of not less 1,500 gallons.
• Each side shall be sufficiently ventilated to eliminate any odor.
■ All toilets and urinals shall be able to be flushed.
• Seats or seat covers shall be stable and shall not be sprung to return to a lift position.
■ All units shall be delivered with an adequate supply of full, unopened rolls of toilet
paper.
■ Each side of unit shall have a minimum of: two sinks with running water, one soap
dispenser, one towel dispenser and one towel disposal basket.
• All units shall be_delivered with the towel dispensers full of towels, soap dispensers
full of soap and empty towel disposal baskets.
• There shall be a minimum of one hookup point on the trailer to allow for running
water hookup, which will be provided by the County.
• Each side shall have a separate air conditioning unit that will maintain the inside of
the trailer at minimum, constant temperature of 73 degrees Fahrenheit.
• All toilets shall be private stalls.
• Each toilet shall have one toilet paper dispenser.
■ Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of
delivery.
• Each side shall have fluorescent. lighting. The County will provide electricity.
• Doors shall be self -closing.
• Each unit shall have separate entry and exit for each side.
• Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as
follows:
1. For Daily Rental, one (1) per day.
2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday.
3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday &
Saturday of each week.
4. Maintenance service as per Section 3.0, paragraph 3.3.
B. Women's Side: Six toilets (6) minimum
C. Men's Side: A minimum of seven (7) toilets/urinals in one of the following
configurations:
• Four (4) toilets and three (3) urinals, or
• Three (3) toilets and four (4) urinals.
- - 23 - -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
3.15 LUXURY PORTABLE SANITATION TRAILER (ITEM #15 & 16):
A. General Requirements:
• Unit shall be trailer mounted. All interior surfaces shall be of smooth construction
and shall have a non-skid floor. Walls and doors shall have ventilating grilles
properly screened and placed at sufficient height to assure privacy.
■ Human waste receptacles shall be of a non -absorbent, acid resistant, non -corrosive,
easily clearable material, watertight and fly -tight. Holding tanks shall have a
minimum capacity of not less than 1,000 uses between services.
• Each side shall have a minimum of one exhaust fan.
• All toilets and urinals shall be able to be flushed.
• Seats or seat covers shall be stable and shall not be sprung to return to a lift position.
• Ladies side shall have full-length mirror and lighted vanity mirror.
• Unit will have carpeted interior both sides.
■ Unit shall have self-contained water heaters that are high efficiency with quick
recovery.
• Large capacity holding tank with "service required" light.
• All units shall be delivered with an adequate supply of full, unopened rolls of toilet
paper.
• Each side of unit shall have a minimum of: One sink with running water, one soap
dispenser, one towel dispenser and one towel disposal basket.
• All units shall be delivered with the towel dispensers full of towels, soap dispensers
full of soap and empty towel disposal baskets.
■ There shall be a minimum of one hookup point on the trailer to allow for running
water hookup, which will be provided by the County.
• Each side shall have a separate air conditioning unit with thermostat minimum of
7,000 BTU's.
■ All toilets shall be private stalls.
• Each toilet shall have one toilet paper dispenser.
■ Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of
delivery.
■ Each side shall have fluorescent and incandescent lighting. The County will provide
electricity.
• Doors shall be self -closing.
• Entry and exit ramps shall have handrails.
• Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as
follows:
1. For Daily Rental, one (1) per day.
2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday.
3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday &
Saturday of each week.
4. Maintenance services as per Section 3.0, paragraph 3.3.
B. Women's Side: Three (3) toilets minimum:
--24--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 3
TECHNICAL SPECIFICATION
C. Men's Side: A minimum of four (4) toilet/urinals in one of the following
configurations:
• One (1) toilet and three (3) urinals, or
• Two (2) toilets and two (2) urinals
--25--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 4
BID SUBMITTAL FORM
Submit Bid To:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW lst Street
17th Floor, Suite 202
Miami, Florida 33128-1983
M IAM FDiADE
T1r
COUN
OPENING: 2:00 P.M.
WEDNESDAY
FEBRUARY 06, 2008
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami -Dade County is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate
furnished upon request.
Issued by:
JAS
DPM
Purchasing Division
Date Issued: 1/11/08 This Bid Submittal Consists of
Pages 26 through 58
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such
other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid
Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time
and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid
Submittal Requirement.
RENTAL OF PORTABLE CHEMICAL TOILETS
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract
by the successful bidder and Miami -Dade County
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON -RESPONSIVE NON -RESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 155-70
Sr. Procurement Contracting Agent Jose A Sanchez
FIRM NAME:
RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND
AFFIDAVITS
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE
ON PAGE 58 OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR
INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE 58 OF SECTION 4, BID SUBMITTAL FORM, WILL RENDER
YOUR BID NON -RESPONSIVE
--26--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
RENTAL OF PORTABLE CHEMICAL TOILETS
FIRM NAME:
Est. quantity Description
Unit price
GROUP #1: RENTAL SINGLE (1) TOILET UNITS:
Total
a. 233 each Rental Rate per day; per each single (1) toilet unit, $ each X 233 = $
(24-hour period), (1) service call.
b. 203 each Rental Rate per week; per each single (1) toilet unit, $
(Seven (7) 24-hour days) minimum three (3) service
calls per week, Monday, Wednesday & Friday.
each X 203 = $
c. 543 each Rental Rate per month; per each single (1) toilet unit, $ each X 543 = $
Minimum twelve (12) service calls per month.
Additional cleaning service calls for single toilet units — group #1; a through c:
Monday thru Friday:
d. 112 each Single (1) toilet units $
Saturday, Sunday, and Holidays:
e. 120 each Single (1) toilet units $
each X 112 = $
each X 120 = $
TOTAL FOR GROUP #1 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
--27--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--28--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
GROUP #2: RENTAL TWO (2) TOILET UNITS:
Unit price Total
a. 146 each Rental Rate per day; per each two (2) toilet unit, $
(24-hour period), minimum one (1) service call.
b. 107 each Rental Rate per week; per each two (2) toilet unit, $
(Seven (7) 24-hour days) minimum three (3) service
calls per week; Monday, Wednesday & Friday.
each X 146 = $
each X 107 = $
c. 112 each Rental Rate per month; per each two (2) toilet unit, $ each X 112 = $
Minimum twelve (12) twelve service calls per month.
Additional cleaning service calls for two toilet units — group #2; a through c:
Monday thru Friday:
d. 70 each Two toilet units
Saturday, Sunday, and Holidays:
e. 70 each Two toilet units
$ each X 70 = $
$ each X 70 = $
TOTAL FOR GROUP #2 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
--29--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--30--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
RENTAL OF PORTABLE CHEMICAL TOILETS
Est. quantity Description Unit price Total
GROUP #3: RENTAL THREE (3) TOILET UNITS:
a. 90 each Rental Rate per day; per each three (3) toilet unit, $ each X 90 = $
(24-hour period), minimum one (1) service call.
b. 69 each Rental Rate per week; per each three (3) toilet unit, $ each X 69 = $
(Seven (7) 24-hour days), minimum three (3) service
calls per week. Monday, Wednesday & Friday.
c. 26 each Rental Rate per month; per each three (3) toilet unit, $ each X 26 = $
minimum twelve (12) service calls per month.
Additional cleaning service calls for three toilet units — group #3; a through c:
Monday thru Friday:
d. 80 each Three toilet units
$ each X 80 = $
Saturday, Sunday, and Holidays:
e. 40 each Three toilet units $ each X 40 = $
TOTAL FOR GROUP #3 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
--31 - -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
FIRM NAME:
Est. quantity Description
BID SUBMITTAL FOR:
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--32--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
GROUP #4: RENTAL FOUR (4) TOILET UNITS:
Unit price Total
a. 88 each Rental Rate per day; per each four (4) toilet unit, $
(24-hour period), minimum one (1) service call.
b. 51 each Rental Rate per week; per each four (4) toilet unit, $
(Seven (7) 24-hour days), minimum three (3) service
calls per week, Monday, Wednesday & Friday.
each X 88 = $
each X 51 = $
c. 50 each Rental Rate per month; per each four (4) toilet unit, $ each X 50 = $
minimum twelve (12) service calls per month.
Additional cleaning service calls for four toilet units — group #4; a through c:
Monday thru Friday:
d. 40 each Four toilet units
Saturday, Sunday, and Holidays:
e. 60 each Four toilet units
$ each X 40 = $
$ each X 60 = $
TOTAL FOR GROUP #4 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
--33--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--34--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #5: RENTAL OF ACCESSIBLE SINGLE (1) TOILET:
a. 58 each Rental Rate per day; per each single unit, (24-hour $ each X 58 = $
period) minimum one (1) service call.
b. 39 each Rental Rate per week; per each single unit, (seven (7) $ each X 39 = $
24-hour days) minimum three (3) service calls per week,
Monday, Wednesday & Friday.
c. 31 each Rental Rate per month; per single unit, with service $ each X 31 = $
calls minimum twelve (12) service calls per month.
Additional cleaning service calls for single accessible toilet unit — group #5; a through c:
Monday thru Friday:
d. 38 each Single accessible toilet unit
$ each X 38 = $
Saturday, Sunday, and Holidays:
e. 44 each Single accessible toilet unit $ each X 44 = $
TOTAL FOR GROUP #5 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
--35--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--36--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #6: RENTAL OF ACCESSIBLE SINGLE (1) TOILET WITH LAVATORY:
a. 50 each Rental Rate per day; per each single unit, (24-hour $ each X 50 = $
period) minimum one (1) service call.
b. 9 each Rental Rate per week; per each single unit, (seven (7) $ each X 9 = $
24-hour days) minimum three (3) service calls per week,
Monday, Wednesday & Friday.
Additional cleaning service calls for single accessible toilet unit — group #6; a through b:
Monday thru Friday:
c. 10 each Single accessible toilet unit with lavatory $ each X 10 = $
Saturday, Sunday, and Holidays:
d. 10 each Single accessible toilet unit with lavatory $ each X 10 = $
TOTAL FOR GROUP #6 (A THROUGH D): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
- - 37 - -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--38--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #7: 250-GALLON HOLDING TANK, as per specifications on paragraph 3.10:
a. 30 each Rental Rate per day; per each. $ each X 30 = $
b. 15 each Rental Rate per week; per each. $ each X 15 = $
c. 33 each Rental Rate per month; per each. $ each X 33 = $
Additional Cleaning Service Calls for 250-Gallon Holding Tank — group #7; a through c:
Monday through Friday:
d. 3 each 250-Gallon Holding Tanks: $ each X 3 = $
Saturdays, Sundays & Holidays:
e. 3 each 250-Galion Holding Tanks: $ each X 3 = $
TOTAL FOR GROUP #7 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
--39--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
BEEPER:
TELEPHONE:
CELLULAR:
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
--40--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #8: TWO STATION SINK UNITS, as per specification on paragraph 3.11.
a. 5 each Rental Rate per day; per each.
b. 5 each Rental Rate per week; per each.
c. 4 each Rental Rate per month; per each.
each X 5 = $
each X 5 = $
each X 4 = $
Additional Cleaning Service Calls for Two Station Sink Units — group #8; a through c:
Monday through Friday:
d. 3 each Two station sink unit: $ each X 3 = $
Saturdays, Sundays & Holidays:
e. 3 each Two station sink unit:
$ each X 3 = $
TOTAL FOR GROUP #8 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
--41 - -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
BEEPER:
TELEPHONE:
CELLULAR:
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
--42--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #9: RENTAL OF SMALL PORTABLE SANITATION TRAILER UNITS, as per specification on
paragraph 3.12.
a. 8 each Rental Rate per day; per each. $ each X 8 = $
b. 19 each Rental Rate per week; per each. $ each X 19 $
c. 2 each Rental Rate per month; per each. $ each X 2 = $
Additional Cleaning Service Calls for Small Portable Sanitation Trailer Units — group #9; a through c:
Monday through Friday:
d. 5 each Small Portable Sanitation Trailer Units $ each X 5 = $
Saturdays, Sundays & Holidays:
e. 5 each Small Portable Sanitation Trailer Units $ each X 5 = $
TOTAL FOR GROUP #9 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
--43--
Revised 1 0/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
BEEPER:
TELEPHONE:
CELLULAR:
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
--44--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #10: RENTAL OF SMALL PORTABLE SANITATION TRAILER UNITS, as per specification on
paragraph 3.12. (AVIATION ONLY)
a. 48 each Rental Rate per month; per each. $ each X 48 = $
Additional Cleaning Service Calls for Small Portable Sanitation Trailer Units — group #10; item a:
Monday through Friday:
b. 24 each Small Portable Sanitation Trailer Units $ each X 24 = $
Saturdays, Sundays & Holidays:
c. 12 each Small Portable Sanitation Trailer Units $ each X 12 = $
TOTAL FOR GROUP #10 (A THROUGH C): $
THE PRICE ABOVE SHALL REFLECT A DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI
INTERNATIONAL AIRPORT FOR GROUP #10; item a - c.
Discount:
OA
NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE
IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER
SERVICING.
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
--45--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
NOTE: PRICES QUOTED SHALL INCLUIIE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--46--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #11: RENTAL OF MEDIUM PORTABLE SANITATION TRAILER UNITS, as per specifications on
paragraph 3.13.
a. 4 each Rental Rate per day; per each. $ each X 4
b. 4 each Rental Rate per week; per each.
$ each X 4
$
= $
Additional Cleaning Service Calls for Medium Portable Sanitation Trailer Units — group #11; a through b:
Monday through Friday:
c. 2 each Medium Portable Sanitation Trailer Units
Saturdays, Sundays & Holidays:
d. 2 each Medium Portable Sanitation Trailer Units
TOTAL FOR GROUP #11 (A THROUGH D): $
$ each X 2 = $
$ each X 2 = $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
--47--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
BEEPER:
TELEPHONE:
CELLULAR:
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
--48--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #12: RENTAL OF MEDIUM PORTABLE SANITATION TRAILER UNITS, as per specifications
on paragraph 3.13. (AVIATION ONLY)
a. 120 each Rental Rate per month; per each. $ each X 120 = $
Additional Cleaning Service Calls for Medium Portable Sanitation Trailer Units — group #12 a:
Monday through Friday:
b. 24 each Small Portable Sanitation Trailer Units
Saturdays, Sundays & Holidays:
c. 24 each Small Portable Sanitation Trailer Units
each X 24 = $
each X 24 = $
TOTAL FOR GROUP #12 (A THROUGH C): $
THE PRICE ABOVE SHALL REFLECT A DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI
INTERNATIONAL AIRPORT FOR GROUP #12; item a - c.
Discount:
NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE
IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER
SERVICING.
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
- - 49 - -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--50--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #13. RENTAL OF LARGE PORTABLE SANITATION TRAILER UNITS, as per specification on
paragraph 3.14.
a. 2 each Rental Rate per day; per each. $ each X 2 = $
b. 5 each Rental Rate per week; per each. $ each X 5 = $
c. 9 each Rental Rate per month; per each. $ each X 9 = $
Additional Cleaning Service Calls for Large Portable Sanitation Trailer Units — group #13; a through c:
Monday through Friday:
d. 2 each Large Portable Sanitation Trailer Units $ each X 2 = $
Saturdays, Sundays & Holidays:
e. 2 each Large Portable Sanitation Trailer Units $ each X 2 = $
TOTAL FOR GROUP #13 (A THROUGH E): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
--51 - -
Revised 10/24/07
MIAMI-DADE COUNTY
FIRM NAME:
Est. quantity Description
BEEPER:
TELEPHONE:
CELLULAR:
BID SUBMITTAL FOR:
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
--52--
BID NO.: 6118-4/13
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #14. RENTAL OF LARGE PORTABLE SANITATION TRAILER UNITS, as per specification on
paragraph 3.14 — (AVIATION ONLY)
a. 12 each Rental Rate per day; per each. $ each X 12 = $
THE PRICE ABOVE SHALL REFLECT A DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI
INTERNATIONAL AIRPORT FOR GROUP #12; item a.
Discount:
NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE
IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER
SERVICING.
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--53--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unitprice Total
GROUP #15. RENTAL OF LUXURY PORTABLE SANITATION TRAILER UNITS, as per specification on
paragraph 3.15.
a. 2 each Rental Rate per day; per each. $ each X 2
b. 2 each Rental Rate per week; per each. $ each X 2
$
Additional Cleaning Service Calls for Luxury Portable Sanitation Trailer Units — group #15; a through b:
Monday through Friday:
c. 2 each Luxury Portable Sanitation Trailer Units
$ each X 2 = $
Saturdays, Sundays & Holidays:
d. 2 each Luxury Portable Sanitation Trailer Units $ each X 2 = $
TOTAL FOR GROUP #15 (A THROUGH D): $
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.Os
PARAGRAPH 3.9.
- - 54 - -
Revised 10/24/07
MIAMI-DADE COUNTY
FIRM NAME:
Est. quantity Description
BEEPER:
TELEPHONE:
CELLULAR:
BID SUBMITTAL FOR:
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
--55--
BID NO.: 6118-4/13
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
BID SUBMITTAL FOR:
FIRM NAME:
Est. quantity Description
RENTAL OF PORTABLE CHEMICAL TOILETS
Unit price Total
GROUP #16. RENTAL OF LUXURY PORTABLE SANITATION TRAILER UNITS, as per specification on
paragraph 3.15. — (AVIATION ONLY)
a. 12 each Rental Rate per day; per each. $ each X 12 = $
THE PRICE ABOVE SHALL REFLECT A DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI
INTERNATIONAL AIRPORT FOR GROUP #16; item a.
Discount:
NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE
IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER
SERVICING.
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE
RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING
OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE
ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0;
PARAGRAPH 3.9.
BEEPER:
TELEPHONE:
CELLULAR:
--56--
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
SECTION 4
BID SUBMITTAL FOR:
RENTAL OF PORTABLE CHEMICAL TOILETS
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
- 57 -
Revised 10/24/07
MIAMI-DADE COUNTY BID NO.: 6118-4/13
MIAM9
COUNY
BID SUBMITTAL FORM
.Bid Title: Rental of Portable Chemical Toilets
By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all
Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami -Dade County Code. Any County employee or member of his or her immediate
family seeking to contract with the County shall seek a conflict of interest opinion from the Miami -Dade County Ethics Commission prior to submittal of a Bid
response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and
any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a
statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the
nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of
the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County
Commissioners, must be submitted with the response to the solicitation_
In accordance with Sec. 2-11.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Bidder must fife the
appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder. Failure to file the appropriate
form in relation to each solicitation may be considered as evidence that the Bidder is not a responsible contractor.
The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the
same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges
that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being
considered for award.
Pursuant to Miami -Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or
executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving
funding from the County.
0 Place a check mark here only if bidder has such conviction to disclose to comply with this requirement.
COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program
For the County's information, the bidder is requested to indicate, at `A' and `B' below, its general interest in participating in the Joint Purchase Program of the
County User Access Program (UAP) described in Section 2.21 of this contract solicitation, if that section is present in this solicitation document. Vendor
participation in the Joint Purchase portion of the UAP is voluntary and the bidder's expression of general interest at 'A' and `B' below is for the County's
information only and shall not be binding on the bidder.
A. If awarded this County contract, would you be interest in participating in the Joint Purchase portion of the UAP with respect to other governmental,
quasi -governmental or not -for -profit entities located within the geographical boundaries of Miami -Dade County?
Yes No
nd
B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other
governmental, quasi -governmental or not -for -profit entities located outside the geographical boundaries of Miami -Dade County?
Yes No
LOCAL PREFERENCE CERTIFICATION: The responding vendor hereby attests, by checking one of the following blocks, that it is 0, or is not 0, a
local business. For the purpose of this certification, a"local business" is a business located within the limits of Miami -Dade County (or Broward County in
accordance with the Interlocal Agreement between the two counties) that conforms with the provisions of Section 1.10 of the General Terms and Conditions of
this solicitation and contributes to the economic development of the community in a verifiable and measurable way. This may include, but not be limited to,
the retention and expansion of employment opportunities and the support and increase to the County's tax base. Failure to complete this certification at this
time (by checking the appropriate box above) shall render the vendor ineligible for Local Preference.
Firm Name:
Street Address:
Mailing Address (if different):
Telephone No. Fax No.
Email Address: FEIN No. / - / / / / / /
Prompt Payment Terms: % days net days * "By signing this document the bidder agrees to all Terms
(Please see paragraph 1.2 H of General Terms and Conditions) and Conditions of this Solicitation and the resulting Contract"
Signature:
(Signature of authorized agent)
Print Name: Title:
Failure to sign this page shall render your Bid non -responsive.
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Revised 10/24/07