HomeMy WebLinkAboutExhibit6EXHIBIT B — WORK PROGRAM HOUSING SPECIALIST AND INSPECTION
SERVICES FOR LONG TERM RENTAL ASSISTANCE
The responsibilities described herein are more specifically described in, and
governed by, the City of Miami HOPWA Policies and Procedures Manual and
HOPWA Program Directives (incorporated herein by reference and jointly referred
to herein as the HOPWA Policies and Procedures Manual).
I. Housing Specialist Services:
• The Project Sponsor will provide Housing Specialist Services in support of the
HOPWA Long -Term Rental Assistance (LTRA) Program to up to LTRA
clients assigned by the City of Miami Department of Community Development. Said
services shall be performed in strict accordance with policies and procedures set forth
in the HOPWA Policies and Procedures Manual and shall include, but not be limited
to the following:
• Certify applicants for participation in the Housing Opportunities for Persons with
AIDS (HOPWA) long-term rental assistance program. Certification includes
making income verifications and eligibility determinations and computing utility
allowances, tenant rent and housing assistance.
• Conduct annual, special and move re -certifications for assigned clients within the
timeframes specified in the HOPWA Policies and Procedures Manual.
• Explain program rules and expectations, client's obligations and rights under the
program, including grievance process.
• Assist clients in identifying suitable housing and negotiating rental agreements,
including review of tenant -landlord leases for compliance with federal, state and
local laws, and verification of property ownership.
• Once units are selected, be available to meet with owners to review program
paperwork and secure owner's written agreement to participate in program.
• Prepare and submit initial, annual and special re -certification packages to the City
of Miami in the form and within the timeframes specified in the HOPWA Policies
and Procedures Manual.
• Submit Financial Action Requests to make adjustments to program assistance
payments, institute abatements or hold payments, terminate assistance and/or
make changes to landlord information within the timeframes specified in the
HOPWA Policies and Procedures Manual.
• Submit an annual report to the City on program activity in a form established by
U.S. HUD; and perform any other reporting activity requested by the City.
• Maintain current client case notes (typed only).
• Assist tenants and landlords in resolution of housing -related issues as appropriate
and serves as a liaison between the landlord and the City of Miami HOPWA
Program.
• Act as liaison between client and case manager to ensure client's continued
housing stability and access to necessary services.
• Conduct initial housing stability assessment and assists the client in developing
housing stability plan based on assessment and Ryan White (or other social
service provider) case management plan.
• Make monthly contact with client to ensure client occupancy in assisted unit and
client's housing stability.
• Make quarterly home visit to (1) monitor client's housing stability and condition
of housing unit and (2) assist the client in reviewing and updating his or her
housing plan.
• Perform exit inspections to ensure that deposits are returned when clients move
out.
• Explain and interpret federal and Local HOPWA regulations and rules to
interested landlords, realtors and property owners.
• Investigate alleged incidents of program rule violation(s) and/or abuse by client or
landlord.
• Prepare chronology and supporting documentation, and presents case in the form
of written recommendations for, and grievance hearings to review, continuation or
termination of participation in the program in event of program rule violations by
either client or landlord.
II. Inspection Services
• The Project Sponsor will schedule and. conduct complete Annual, Move -In and
Complaint Housing Quality Standards (HQS) Inspections of units either selected for
occupancy or currently being occupied by LTRA clients who are assigned to the
Project Sponsor. Said HQS inspection services shall be performed in strict accordance
with policies and procedures set forth in the HOPWA Policies and Procedures
Manual.
• All inspections will be performed by individuals who have received the required
certification to satisfy the United States Housing and Urban Development (US HUD)
HQS requirements. Project Sponsor will submit copies of these Certifications with the
contract documents.
• Project Sponsor shall transmit (by mail, facsimile or e-mail) results of inspections to
the City of Miami, the landlord and the tenant and any other party specified in the
HOPWA Policies and Procedures Manual in accordance within the timeframes set
forth in the Manual.
III. Meetings and Trainings
• Participate in any performance oversight activities organized by the City;
• Attend City of Miami monthly HOPWA Program meetings and monthly meetings of
the Miami -Dade County Housing Committee;
• Participate in mandatory trainings conducted, or required, by the City; and
• All program personnel, whose salaries are paid in whole or in part with HOPWA
funds, must complete an HIV/AIDS 104 education course conducted by a Florida
Department of Health -approved HIV/AIDS training provider within sixty (60) days of
commencement of the contract period or their hire thereafter. Such staff includes
management and administrative staff.
CLIENT ASSIGNMENT:
Project Sponsor acknowledges that as clients move to different assisted units, Project
Sponsor will cooperate with the City of Miami in transferring the client files to the City
for assignment to another Project Sponsor servicing the clients' new area.
ENVIRONMENTAL CLEARANCE
Project Sponsor shall not commit or spend any grant funds until the City has advised
Project Sponsor that the proposed work program has received environmental
clearance to proceed.
SIGNED:
Name:
Title:
Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this
by , f TitleJ of [Project Sponsorl, a Florida not -for -profit
corporation, on behalf of the corporation. He/she is personally known to me or has
produced as identification.
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C — COMPENSATION AND BUDGET SUMMARY
HOUSING SPECIALIST AND INSPECTION SERVICES FOR LONG TERM
RENTAL ASSISTANCE
A. The City shall pay the PROJECT SPONSOR, at the rate of $ per year,
per client for up to clients. The maximum compensation under this
Agreement shall be $
B. Project Sponsor's Itemized Budget, Cost Allocation, Budget Narrative, Staff
Salaries Schedule are attached hereto and made part of this contract.
C. All payments shall be for services provided only during the term of this
Agreement, and in compliance with the previously approved Work Program
(EXHIBIT B) and Program Budget. Each written request for payment shall
contain a. statement declaring' and affirming that services.. were provided
accurately and for certified program participants and in accordance with the
approved Scope of Work and Program Budget. All documentation in support of
each request shall be subject to review and approval by the CITY at the time the
request is made.
D. During the term hereof and for a period of five (5) years following the date of
the payment made hereunder, the CITY shall have the right to review and audit
the related records of the PROJECT SPONSOR pertaining to any payments by
the CITY.
E. The PROJECT SPONSOR must submit the request for final payment to the
CITY within 30 calendar days following the expiration date or termination date
of this Agreement in a form provided by the Department. If the PROJECT
SPONSOR fails to comply with this requirement, the PROJECT SPONSOR
shall forfeit all rights to payment and the CITY shall not honor any request
submitted thereafter.
F. Any payment due under this Agreement may be withheld pending the receipt
and approval by the CITY of all reports due from the PROJECT SPONSOR as a
part of this Agreement and any modifications thereto.
Name:
Title:
Date