HomeMy WebLinkAboutExhibit 1CONTRACT NO. 825-144
BETWEEN THE CHILDREN'S TRUST
AND
City of Miami Parks and Recreation Department
FOR CHILD MURDER & YOUTH VIOLENCE PREVENTION
THIS CONTRACT, made and entered into by and between The Children's Trust, hereinafter referred
to as the "The Trust" and City of Miami Parks and Recreation Department hereinafter referred to
as the "Provider" whose address is 444 SW 2nd Avenue, 8tr, Floor, Miami, Florida, 33123, states the
conditions and covenants for the rendering of services to children and families (hereafter referred to
as "Services") for The Trust.
In consideration of the mutual covenants herein, the Parties agree as follows:
A. EFFECTIVE TERM
The Parties agree that the effective term of this Contract shall be from April 1, 2008 through January
31, 7009, subject to funding availability and Provider's performance.
n. TERMS OF RENEWAL, if applicable
In the sole discretion of The Trust, this Contract may be renewed twice, each time for a term equal to
the term of the initial contract, for a total maximum of two (2) years. Exercise of the renewal option
is in The Trust's sole discretion and shall be contingent upon, but not limited to, the following:
1. Provider meeting the performance requirements specified in this Contract.
2. Continued demonstrated and documented need for the services funded;
3. Program performance and fiscal compliance by the Provider that is deemed satisfactory in The
Trust's sole discretion; and
4. The availability of funds from The Trust. The Trust is prohibited from creating obligations in
anticipation of budgeted revenues from one fiscal year to another without year to year
extension provisions in the contract.
5. If applicable, The Trust in its sole discretion will initiate re -negotiation of this Contract before
the contract term expires.
C. SCOPE OF SERVICES
1. Provider agrees to render services in accordance with the Scope of Services, Attachment A, to
this Contract. Provider shall implement the Scope of Services in Attachment A to this Contract
in a manner deemed satisfactory to The Trust. Any modification to the Scope of Services shall
not be effective until approved, in writing, by The Trust.
2. Provider agrees that all funding provided by The Trust, pursuant to this Contract will be used
exclusively for Services in and for the benefit of Miami -Dade County residents.
D. TOTAL FUNDING
Subject to the availability of funds, the maximum amount payable for Services rendered under this
Contract shall not exceed $331,922.61. The Parties agree that should available funding from The Trust
be reduced, the amount payable under this Contract will be proportionately reduced at the sole option
of The Trust, with a proportionate reduction in the Services. Provider agrees to adhere to the Budget
and Method of Payment outlined in Attachment B to this contract.
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E. FISCAL MANAGEMENT
1.. Double Payments
Provider costs or earnings claimed under this Contract may not also be claimed under another
contract or grant from The Trust or any other Agency. Any claim for double payment by
Provider shall be a material breach of this Contract.
2. No Supplanting of Existing Public Funds
The Trust funding may not be used by any provider as a substitute for existing resources or for
resources that would otherwise be available for children's services, or to replace funding
previously provided by local and state funding sources for the same purpose. Government
agencies must certify that they have maintained their previous funding level when applying for
additional funding from The Trust. A violation of this section shall be considered a material
breach of this Contract.
3. Use of Cost Allocation Methodology
Provider attests that no other reimbursement is available or used for invoiced Services unless
expressly authorized in writing by The Trust. Provider shall develop and/or maintain an
approved cost allocation methodology. Provider shall keep accurate and complete records of
any fees collected, reimbursement, or compensation of any kind received from any client or
other third party, for any Service covered by this Contract, and shall make all such records
available to The Trust upon request. Provider shall report such fees, reimbursement,
compensation or funding to The Trust for such payments received which will be deducted from
Provider's invoices, unless The Trust has approved the retainage of any fees collected by
Provider.
4. Capital Equipment
Capital equipment is defined as "property" under Florida Statutes, Chapter 274, as individual
items with a value of $1,000 or greater which have a life expectancy of more than one year.
Capital equipment purchased with Trust funds by Provider become assets of The Trust, are
intended for The Trust funded programs, considered to be owned by The Trust and must be
tagged at the time of purchase as an asset of The Trust. The Trust will work with Provider to
tag the asset and to receive all information regarding the capital equipment. Provider must
maintain a record of any capital equipment purchased with funds provided by The Trust. When
Provider is no longer funded by The Trust, the equipment will be returned to The Trust for use
by another funded program unless it is fully depreciated. Provider must initiate return of such
capital equipment to The Trust. Ownership of capital equipment will be transferred to Provider
and removed from The Trust's fixed asset system if the capital equipment is fully depreciated
and in the possession of Provider.
5. Assignments and Subcontracts
Provider shall not assign this Contract to another party. Provider shall not subcontract any
Services contemplated under this Contract without prior written approval of The Trust. Any
sub -license, assignment or transfer in whole or part of the services to be performed under this
Contract without prior written approval of The Trust shall be null and void.
Provider shall be responsible for all services performed and all expenses incurred with the
Contract. It is understood by Provider that The Trust shall not be liable to a subcontractor for
any expenses or liabilities incurred under any subcontract and Provider shall be solely liable
under the subcontract. Provider agrees, at Provider's sole expense, to hold harmless and
defend The Trust against any such claims, demands or actions to the extent permitted by and
within the limitations of Fla. Statute Section 768.28.
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In no event shall the trust directly provide funds to any subcontractor. All payments to any
authorized subcontractor shall be paid directly by Provider to the subcontractor.
6, Religious Purposes
Organizations anrd their faith based community partners shall riot use funds provided under
this Contract to support inherently religious activities, such as religious instruction, worship, or
proselytization.
7. Lobbying
Provider shall not use any funds provided under this Contract or any other funds provided by
The Trust for lobbying any federal, state or local government or legislators.
8. Adverse Action or Proceeding
Provider shall not utilize the funds provided under this Contract or any other funds provided by
The Trust to retain any legal counsel for any action or proceeding against The Trust or any of
its agents, employees or officials.
F. INDEMNIFICATION BY PROVIDER
1. Government Entity
Subject to the limitations and sovereign immunity provisions of Florida Statute, Sec. 768.28,
each party shall indemnify and hold harmless the other party and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorneys'
fees and costs of defense, which its officers, employees, agents or instrumentalities may incur
as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of, relating to or resulting from the performance of this Contract by Provider or its
employees, agents, servants, partners, principals or subcontractors.
Subject to the limitations and sovereign immunity provisions of Florida Statutes, Sec. 768.28,
each party shall pay all claims and losses in connection therewith and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of The Trust or Provider,
where applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may issue thereon.
2. All Other Providers
Provider shall indemnify and hold harmless The Trust and its officers, employees, agents and
instrumentalities from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which The Trust or its officers, employees, agents or instrumentalities may
incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or
nature arising out of, relating to or resulting from the performance of this contract by the
Provider or its employees, agents, servants, partners, principals or sub contractors.
Provider shall pay all claims and losses in connection therewith and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of The Trust, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's
fees which may issue thereon. Provider expressly understands and agrees that any insurance
protection required by this Contract or otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend The Trust or its officers,
employees, agents as herein provided.
The provisions of this section on indemnification shall survive the expiration or termination of
this Contract.
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G. COPYRIGHTS AND HIGH" TO DATA/MATERIAL.;
Where activities supported by this Contract produce original writing, data, sound recordings, pictorial
reproductions, drawings or other graphic representations and works of similar nature, The Trust has
the right to use, duplicate and disclose such materials in whole or in part in any manner, for any
purpose whatsoever, and to have others acting on behalf of The Trust to do so. If the data/materials
so developed are subject to copyright, trademark or patent, legal title and every right, interest claim
or demand of any kind in and to any patent, trademark or copyright, or application for the same, will
vest in the Provider. Provider agrees to allow The Trust and others acting on behalf of The Trust to
have full use of the same at no cost.
Pi. OWNERSMIIP AND LICENSING OF INTEL.L.ECTUAL PROPERTY RIGHTS
The Parties understand that this Contract is subject to the provisions, limitations and exceptions of
Chapter 119, Florida Statutes, regarding public records. Accordingly to the extent permitted by
Chaplet 19, Florida Statutes, the Provider retains soie ownership of inteiiectuai property developed
under this Contract. It is the responsibility of the Provider to pay all required licensing fees if
intellectual property owned by other parties is incorporated into the services required under this
Contract. Such licensing should be in the exclusive name of the Provider. Payment for any such
licensing fees or costs arising from the use of others' intellectual property rights must be made by the
Provider from funds available under this Contract.
To the extent permitted by and within the limitations of Fla. Stat. Section 768.28, Provider shall
indemnify and hold harmless The Trust from liability of any nature or kind, including costs and
expenses for or on account of any copyrighted, service marked, trademarked, patented or unpatented
invention, process, article or work manufactured or used in the performance of the Contract.
I. BREACH OF CONTRACT AND REMEDIES
1.. Breach
A material breach by the Provider shall have occurred under this Contract if the Provider:
a. Fails to provide the Services outlined in the scope of services (Attachment A) within
the effective term of this Contract;
b. Ineffectively or improperly uses The Trust funds allocated under this Contract;
c. Utilizes The Trust funds for local or state government programs that were previously
funded by the local or state agency;
d. Does not furnish the certificates of insurance required by this Contract or as determined
by The Trust;
e. Does not meet or satisfy the conditions of award required by this Contract;
f. Fails to submit or submits incorrect or incomplete proof of expenditures to support
disbursement requests or advance funding disbursements, or fails to submit or submits
incomplete or incorrect detailed reports of requests for payment, expenditures or final
expenditure reports;
g. Does not submit or submits incomplete or incorrect required reports pursuant to the
scope of Services in this Contract;
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h. Refuses to allow The Trust access to records or refuses to allow The Trust to monitor,
evaluate and review the Provider's program, including required client data;
i. Fails to comply with child abuse and incident reporting requirements;
j. Attempts to meet its obligations under this Contract through fraud, misrepresentation
or material misstatement;
k. Fails to correct deficiencies found during a monitoring, evaluation or review within the
specified time;
I. Fails to meet the terms and conditions of any obligation or repayment schedule to The
Trust or any of its agencies:
rn. Fails to maintain the confidentiality of client files, pursuant to Florida and federal laws,
or;
n. Fails to fulfill in a timely and proper manner any and all of its obligations, covenants,
contracts and stipulations in this Contract;
o. Fails to comply with Background Screening, as required under this Contract.
p. Waiver of breach of any provisions of this Contract shall not be deemed to be a waiver
of any other breach and shall not be construed to be a modification of the terms of this
Contract.
2. Remedies
If the Provider breaches this Contract, The Trust may pursue any of the following remedies:
The Trust may, at its sole discretion, enter into a written performance improvement plan with
the Provider to cure any breach of this Contract as may be permissible under state or federal
law. Any such remedial plan shall be an addition to this Contract and shall not affect or render
void or voidable any other provision contained in this Contract, costs, and any judgments
entered by a court of appropriate jurisdiction.
The Trust may suspend payment in whole or in part under this Contract by providing written
notice to the Provider of such suspension and specifying the effective date thereof, at least five
days before the effective date of suspension. On the effective date of suspension the Provider
must immediately cease to provide services pursuant to this Contract. All payments to the
Provider as of this date shall cease. If payments are suspended, The Trust must specify in
writing the actions that must be taken by the Provider as condition precedent to resumption of
payments and shall specify a reasonable date for compliance. The Trust may also suspend
any payments in whole or in part under any other contracts entered into between The Trust
and the Provider. The Provider shall be responsible for all direct and indirect costs associated
with such termination, including attorney's fees.
The Trust may terminate this Contract by giving written notice to the Provider of such
termination and specifying the date thereof at least five (5) days before the effective date of
termination. In the event of termination, The Trust may (a) request the return of all finished
or unfinished documents, studies, surveys, reports prepared and secured by the Provider with
Trust funds under this Contract; (b) seek reimbursement of Trust funds allocated to the
Provider under this Contract; or (c) terminate or cancel any other contracts entered into
between the Trust and the Provider. The Provider shall be responsible for all direct and
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indirect costs associated with such termination, including attorney's fees.
The Trust may seek enforcement of this Contract including but not limited to filing an action
with a court of appropriate jurisdiction. The Provider shall be responsible for all direct and
indirect costs associated with such enforcement, including attorney's fees, costs, and any
judgments entered by a court of appropriate jurisdiction.
J. INSURANCE REQUIREMENTS
Except as required by Florida Law for government entities, prior to execution of this Contract and as a
condition to execution, Provider shall provide to The Trust Certificates of Insurance or, as applicable,
letter of self-insurance indicating coverage applicable to a Florida municipal corporation or written
verification (binders) required under this section or as determined by The Trust. The Trust shall be
named as an additional insured on all applicable policies. The Trust shall not disburse any funds until
The Trust is provided with the necessary Certificates of Insurance, letter of self-insurance or written
verification (binders) and The Trust has approved such documents. The Trust shall have the rights to
review said certificates or letters and if applicable, require updating of types and amounts of
coverages provided upon any renewal of this Contract.
If applicable, Insurance policies shall be in the amounts indicated below:
1. Worker's Compensation insurance for all employees of Provider as required by Florida
Statutes, Chapter 440.
2. Comprehensive general liability insurance in an amount not less than $500,000 combined
single limit per occurrence for bodily injury and property damage. The Trust must be
designated and shown as an additional insured with respect to this coverage.
3. Automobile liability insurance for Providers and/ or sub contractors transporting program
participants.
If applicable, for all vehicles owned or leased by Provider, which are utilized in connection with
services provided under the terms of the Contract, insurance shall be required in an amount not Tess
than $1,000,000 combined single limit per occurrence for bodily injury and property damage. The
Trust shall be named as additional party insured with respect to this coverage.
4. Automobile insurance for Providers and/ or sub contractors not transporting program
participants
If applicable, for vehicles owned and not owned by Provider but which are utilized in connection with
the services provided under the terms of this Contract, insurance shall be required in the amount of
not Tess than $300,000. The Children's Trust shall be named as additional party insured with respect
to this coverage.
Professional liability insurance, if applicable, as determined by The Trust with limits no less than
$250,000 per occurrence. The Trust must be designated and shown as an additional party insured
with respect to this coverage.
Certificate holder must read:
The Children's Trust
3150 SW 3`d Avenue, 8th Floor
Miami, Florida 33129
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Classification and Rating
Except as required by Florida Law for government entities and if applicable, all insurance policies
required above shall be issued by companies authorized to do business under the laws of the State of
Florida, with the following qualifications:
The company must be rated no less than "B" as to management, and no less than "Class V" as the
financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company,
Oldwick, New Jersey, or its equivalent, subject to the approval of The Trust's Risk Management
Division, or The company must hold a valid Florida Certificate of Authority as shown in the latest "List
of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of
Florida Department of Insurance and be a member of the Florida Guaranty Fund.
The Provider shall notify The Trust, in writing, of any changes in insurance coverage, including, but
not limited, to any renewals of existing insurance policies, not later than thirty (30) days prior to the
effective aate except tor ten (1U) days tor lack of payment.
Upon review of the Provider's Scope of Services, Attachment A, The Trust may increase, waive or
modify, in writing any of the foregoing insurance requirements. Any request by a Provider to decrease,
waive or modify any of the foregoing insurance requirements shall be approved, in writing, by The
Trust prior to any such decrease, waiver or modification,
In the event that an insurance policy is canceled during the effective period of this Contract, The Trust
shall withhold all payments from the Provider until a new Certificate of Insurance is submitted and
approved by The Trust. The new insurance policy shall cover the time period commencing from the
date of cancellation of the prior insurance policy.
The Trust may require the Provider to furnish additional and different insurance coverage, or both, as
may be required from time to time under applicable federal or state laws. Provision of insurance by
Provider, in no instance, shall be deemed to be a release, limitation, or waiver of any claim, cause of
action or assessment that The Trust may have against the Provider for any liability of any nature
related to performance under this Contract or otherwise.
K. PROOF OF TAX STATUS
Except as required by Florida Law and Federal Law for government entitities and if applicable, Provider
is required to keep on file the following documentation for review by The Trust.
- The Internal Revenue Service (I.R.S.) tax status determination letter;
- The most recent (two years) I.R.S. form 990 or applicable tax return filing within six (6) months
after the Provider's fiscal year end or other appropriate annual fiscal filing;
- IRS 941 - quarterly federal tax return reports within thirty-five (35) calendar days after the quarter
ends and if the 941 reflects a tax liability, proof of payment must be submitted within sixty (60)
calendar days after the quarter ends.
L. NOTICES
All notices pursuant to this Contract shall be in writing and sent by certified mail to the addresses for
each Party appearing on page one of the Contract. It is Provider's responsibility to advise The Trust in
writing of any changes in name, address and/or telephone number.
M. AUTONOMY
Both Parties agree that this Contract recognizes the autonomy of, and stipulates or implies no
affiliation between, the contracting parties. It is expressly understood and intended that Provider is
only a recipient of funding support and is not an agent or instrumentality of The Trust, and that
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Provider's agents and employees are not agents or employees of The Trust.
N. RECORDS, REPORTS, AUDITS AND MONITORING
1. Accounting records
Provider shall keep accounting records which conform to generally accepted accounting principles.
All such records will he retained by Provider for not less than three years beyond the last date that
all applicable terms of this Contract have been complied with and final payment has been received
and appropriate audits have been submitted to and accepted by the appropriate entity. However,
if Provider is a municipality, county government, dependent or independent special taxing district,
government Provider, or other government entity, Provider must retain all such records for not
less than five years beyond the last date that all applicable terms of this Contract have been
complied with and final payment has been received and appropriate audits have been submitted to
and accepted by the appropriate entity. However, if any audit, claim, litigation, negotiation or
other action involving this Contract or Modification hereto has commenced before the expiration of
the retention period, the records shall be retained until completion of the action and resolution of
all issues which arise from it or until the end of the regular retention period, which ever is later.
2. Financial audit
Within 180 days of the close of its fiscal year, Provider agrees to submit to The Trust an Annual
Financial Audit performed by an independent Audit firm of all its corporate activities and any
accompanying management ietter(s), for each year during which this Contract remains in force
and until all funds expended from this Contract have been audited, This audit shall be conducted
in accordance with auditing standards generally accepted in the United States of America and
standards contained in the Government Auditing Standards issued by the Comptroller General of
the United States. The fiscal audit must also be conducted consistent with the United States Office
of Management and Budget Circular A-133, Audit of States, Local Government and Non -Profit
Organizations and the Florida Single Audit Act, Florida Statutes 215.97, if applicable.
For audits conducted under the Office of Management and Budget Circular A-133, Audit of States,
Local Government and Non -Profit Organizations and the Florida Single Audit Act, Provider must
also submit the schedule of expenditures pertaining to awards, summary schedule of prior audit
findings, applicable auditor's reports and the corrective action plan when the schedule of findings
and questioned costs prepared by the independent auditor discloses audit findings relating to this
contract. In the event that the independent auditor does not disclose audit findings relating to this
Contract, Provider shall provide written notification to The Trust that an audit of Provider was
conducted in accordance with applicable laws and regulations and that the findings and questioned
costs disclosed no audit findings related to this Contract; and, that the summary schedule of prior
audit findings did not report on the status of any audit findings relating to awards that The Trust
provided.
Audit extensions may be granted in writing by The Trust after proper approval has been obtained
from The Trust's Finance Department upon receipt in writing of such request with appropriate
justification by the Provider.
3. Access to records
The Trust reserves the right to require Provider to submit to an audit by an auditor of The Trust's
choosing at The Trust's expense. Provider shall provide access to all of its records which relate to
this Contract at its place of business during regular business hours. Provider agrees to provide
such assistance as may be necessary to facilitate their review or audit by The Trust to insure
compliance with applicable accounting and financial standards, including access by The Trust or its
designee, to Provider's independent auditor's working papers for complying with federal, state or
local requirements.
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4. Monitoring
• Provider agrees to permit The Trust personnel or contracted agents to perform random scheduled
and/or unscheduled monitoring, reviews and evaluations of the program which is the subject of
this Contract using The Trust approved monitoring tools. The Trust shall monitor both
fiscal/administrative and programmatic compliance with all the terms and conditions of the
Contract. Provider shall permit The Trust to conduct site visits, client interviews, client
assessment surveys, fiscal/administrative review and other techniques deemed reasonably
necessary in The Trust's sole discretion to fulfill the monitoring function. A report of The Trust's
findings will be delivered to Provider and Provider will rectify all deficiencies cited within the period
of time specified in the report.
5. Client Records
Provider shall maintain a separate file for each child/family served. This file shall include all
pertinent information regarding program enrollment and participation. At a minimum, the file will
P y-r 9 P p.,.
contain enrollment information (including parent registration consents and child demographics),
service plans, outcome measures (as' set forth in Attachment A), and notes documenting referrals,
special needs, or incident reports. These files shall be subject to the audit and inspection
requirements under this Contract. All such records will be retained by the Provider for not less
than five calendar years after the participant is no longer enrolled. Provider agrees to comply with
all applicable state and federal laws on privacy and confidentiality.
6. Internal Documentation
Provider agrees to maintain and provide for inspection to The Trust, during regular business hours
the following as may be applicable: (1) personnel files of employees which include hiring records,
background screening results, job descriptions, and evaluation procedures; (2) authorized time
sheets, records, and attendance sheets to document the staff time billed to provide Services
pursuant to this Contract; (3) daily activity logs and monthly calendars of the provision of Services
pursuant to this Contract; (4) training modules; (5) pre and post session questionnaires; (6)
participant consent and information release forms; (7) agency policies and procedures; and (8)
such other information related to Service provision as described in Attachment A; all upon request
by The Trust.
7. Confidentiality
Provider and The Trust understand that during the course of performing the Services hereunder,
each party may have access to certain confidential and proprietary information and materials of
the other party in order to further performance of the Services. The Parties shall protect
confidential information and comply with applicable federal and state laws on confidentiality to
prevent unauthorized use, dissemination or publication of confidential information as each party
uses to protect its own confidential information in a like manner. The Parties shall not disclose the
confidential information to any third party, or to any employee or Provider who does not have a
need to know such information, which need is related to performance of a responsibility
hereunder. However, this Contract imposes no obligation upon the Parties with respect to
confidential information which (a) was lawfully known to the receiving party before receipt from
the other, (b) is or becomes a matter of public knowledge through no fault of the receiving party,
(c) is rightfully received by the receiving party from a third party without restriction on disclosure,
(d) is independently developed by or for that party, (e) is disclosed under operation of law, (f) is
disclosed by the receiving party with the other party's prior written approval. The confidentiality
provision of this Contract shall remain in full force and effect after the termination of this Contract.
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R. Security Obligation
Provider shall maintain an appropriate level of data security for the information Provider is
collecting or using in the performance of this Contract. This includes, but is not limited to,
approving and tracking all Provider employees who request system or information access and
ensuring that user access has been removed from all terminated Provider employees.
O. MODIFICATIONS
Any alterations, variations, modifications, extensions or waivers of provisions of this Contract including
but not limited to amount payable and effective term shall only be valid when they have been reduced
to writing, duly approved and signed by both parties and attached to the original of this Contract.
P. GOVERNING LAW & VENUE
This Contract shall be interpreted and construed in accordance with and governed by the laws of the
State of Florida without regard to its conflicts of laws provisions. Any controversies or legal problems
arising out of the terms of this Contract and any action involving the enforcement or interpretation of
any rights hereunder shall be submitted to the jurisdiction of the state courts of the Eleventh Judicial
Circuit, in and for, Miami -Dade County, Florida.
Q. EMPLOYEE BACKGROUND SCREENING
In accordance with Sections 943.0542, 984.01(2) (a), 985.01(2) (a), Chapter 435, 402 and 39.001,
Florida Statutes, only employees, volunteers and subcontracted personnel with a satisfactory Level 2
background check through a screening agency may work in direct contact with children under the age
of eighteen. Level 2 Background screenings must be completed through the Florida Department of
Law Enforcement (FDLE), VECHS Program. Satisfactory background screening documentation will be
accepted for those agencies that already conduct business with either the Department of Children and
Families (DCF) or the Department of Juvenile Justice (D33) or the Miami Dade Public School System
(MDPS) if clearance letter is available and on file. In addition, an Affidavit of Good Moral Character
must be completed and notarized for each employee, volunteer and subcontracted personnel upon
hiring.
Per Florida Statue 1012.465, providers employing current School Board employees in possession of a
valid School Board ID Badge and updated Level 2 Screening must complete a verification form. Non -
School Board employees are required to obtain a Level 2 Screening and a School Board ID Badge
before access to school campuses is granted, in the event access to school campuses is incorporated
in the Services under this Contract.
Provider shall retain all records demonstrating compliance with the background screening required
herein for not less than five years beyond the last date that all applicable terms of this Contract have
been complied with and final payment has been received and appropriate audits have been submitted
to and accepted by the appropriate entity.
The Provider shall re -screen each employee, volunteer and/or subcontractor every five years.
R. CHILDREN WITH DISABILITIES AND THEIR FAMILIES
Provider understands that The Trust expects Provider to meet the federal standards under the
Americans with Disabilities Act. By policy of The Trust, providers must also implement reasonable
programmatic accommodations to include children with disabilities and their families, whenever
possible.
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S. REGULATORY COMPLIANCE
1. Non-discrimination and Civil nights
Provider shall not discriminate against an employee, volunteer, or client of the Provider on the
basis of race, color, gender, pregnancy, marital status, familial status, sexual orientation,
religion, ancestry, national origin, disability, or age, except that programs may target services
for specific target groups as may be defined in the competitive solicitation.
Provider shall demonstrate that it has standards, policies, and practices necessary to render
services in a mariner that respects the worth of the individual and protects and preserves the
dignity of people of diverse cultures, classes, races, religions, sexual orientation, and ethnic
backgrounds.
Provider agrees to abide by Chapter 11A of the Code of Miami -Dade County ("County Code"),
as amended, which prohibits discrimination in employment, housing. and public
accommodations; Title VII of the Civil Rights Act of 1968, as amended, which prohibits
discrimination in employment and public accommodation; the Age Discrimination Act of 1975,
42 U.S.C. Section 2000d, as amended, which prohibits discrimination in employment because
of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which
prohibits discrimination on the basis of disability; and the Americans with Disabilities Act, 42
U.S.C. § 12103 et seq., which prohibits discrimination in employment and public
accommodations because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these
laws, The Trust shall have the right to terminate all or any portion of this Contract. If Provider
or any owner, subsidiary, or other firm affiliated with or related to Provider, is found by the
responsible enforcement agency or the courts to be in violation of these laws, said violation
will be a material breach of this Contract and The Trust will conduct no further business with
Provider.
2. Public Entities Crime Act
Provider will not violate the Public Entities Crimes Act (Section 287.133, Florida Statutes),
which essentially provides that a person or affiliate who is a Provider, consultant or other
provider and who has been placed on the convicted vendor list following a conviction for a
Public Entity Crime may not submit a bid on a contract to provide any goods or services to The
Trust, may not submit a bid on a contract with The Trust for the construction or repair of a
public building or public work, may not submit bids on leases of real property to The Trust,
may not be awarded or perform work as a Provider supplier, sub Provider, or consultant under
a contract with The Trust, and may not transact any business with The Trust in excess of the
threshold amount provided in Section 287.017, Florida Statutes, for category two purchases
for a period of thirty-six (36) months from the date of being placed on the convicted vendor
list. Violation of this section shall result in cancellation of this Contract and recovery of all
monies paid hereto, and may result in debarment from The Trust's competitive procurement
activities.
3. Conflict of Interest
Provider represents that the execution of this Contract does not violate The Trust's Conflict of
Interest Policy and State of Florida, Code of Ethics, (§112.311, Florida Statutes), as amended,
which are incorporated herein by reference as if fully set forth herein. Provider agrees to abide
by and be governed by these conflict of interest provisions throughout the course of this
Contract and in connection with its obligations hereunder.
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 11 of 44
4. Compliance with Sarbanes-Oxley
Piovicer shall comply with the following provisions of the Sarbanes-Oxley Act (SOX) that
apply.
Provider agrees not to alter, cover up, falsify, or destroy any document that may be relevant
to an official investigation (SOX, Section 1102, Section 1512 of Title 18, USC).
Provider agrees not to punish whistleblowers or retaliate against any employee who reports
suspected cases of fraud or abuse (SOX, Section 1107, Section1513 of Title 18, and USC).
5. Licensing
The Provider shall obtain and maintain in full force and effect during the term of this Contract
any and all licenses, certifications, approvals, insurance, permits and accreditations, required
by the State of Florida, Miami -Dade County, The Trust or the federal government.
6. Proof of Policies
Provider shall keep on file copies of its policies on non-discrimination, equal opportunity and/or
affirmative action, Americans with Disabilities Act, and drug -free workplace.
7. Incident Reporting
Provider shall immediately report knowledge or reasonable suspicion of abuse, neglect, or
abandonment of a child, aged person, or disabled adult to the Florida Abuse Hotline on the
statewide toll -free telephone number (1-800-96-ABUSE). As required by Chapters 39 and 415,
Florida Statutes, this is binding upon both the Provider and its employees.
Provider shall complete an incident report in the event of any serious bodily injury to anyone
within the scope of this Contract or arising out of the performance of this Contract. Provider
shall provide written notification of the incident together with a copy of the incident report to
The Trust within three (3) working days. Provider shall provide written notification to The
Trust, within seven (7) days, if any legal action is filed as a result of such an injury.
8. Sexual Harassment
Provider shall complete an incident report in the event a client or employee makes an
allegation of sexual harassment, sexual misconduct or sexual assault by a Provider employee
and the Provider has knowledge thereof. Provider shall provide written notification to The
Trust within three (3) working days if such an allegation is made. Provider shall provide
written notification to The Trust, within seven (7) days, if any legal action is filed as a result of
such an alleged incident.
T. CONSENT
Demographic and service information on program participants will be provided to The Trust. Provider
will ask participants to sign a voluntary Consent to Photograph and for Communications. The form is
available in English, Spanish, and Creole and must be downloaded from www.thechildrenstrust.org.
All signed Consent forms will be submitted to the Program Coordinator, with a copy filed in the
participant's record. Any refusal of consent must be properly documented and signed by the parent or
legal guardian on the Consent form. Provider will ensure that each program participant's contact
information is current and updated upon exiting the program.
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 12 of 44
U. PROGRAMMATIC DATA REPORTING
Provider agrees to comply and participate in any data collection reporting, including participant data
as required by The Trust and described in Attachment C to this contract, Programmatic Data
Reporting Requirements. In addition, Provider agrees to furnish The Trust with quarterly program
narrative reports in the format to be specified by The Trust.
V. PUBLICITY
Provider agrees that events funded by this Contract shall recognize The Trust as a funding source.
Provider shall ensure that all publicity, public relations, advertisements and signs recognize The Trust
for the support of all contracted activities. The use of the official The Trust logo is permissible.
Provider shall ensure that all media representatives, when inquiring about the activities funded by this
Contract, are informed that The Trust is its funding source. Provider shall distribute a press release
announcing that it has been awarded funding by The Child n ,f it
iC Children's Trust. Provider er � �u' i �� possesses
the appropriate technology, provide a link between the website and The Trust's website.
W. PUBLICATIONS
Provider agrees to supply The Trust, without charge, up to three copies of any publication developed
in connection with implementation of programs addressed by this Contract. Such publications will
state that the program is supported by The Trust. Provider agrees that The Trust will have unlimited
use of copyrighted materials developed under this Contract to the extent Provider has the rights to
use the materials.
To the extent permitted by the journal or other publication source, provider shall include The
Children's Trust logo and the following paragraph in all materials featuring programs funded by The
Children's Trust, including but not limited to newsletters, press releases, brochures, fliers, homepage
of websites or any other materials for dissemination to the media or general public:
English:
The United for Peace program of the City of Miami Parks and Recreation Department is funded by The
Children's Trust. The Trust is a dedicated source of revenue established by voter referendum to
improve the lives of children and families in Miami -Dade County.
Spanish:
The United for Peace program of the City of Miami Parks and Recreation Department esta financiado
par El Fidecomiso de los Ninos (The Children's Trust). El Fidecomiso de los Ninos es una fuente de
financiacion, creada por los votantes en referendum para mejorar las vidas de los ninos y las familias
de el Condado de Miami -Dade.
Kreyol:
The United for Peace program of the City of Miami Parks and Recreation Department finanse pa "The
Children's Trust". Trust la, ce you sous lajan ke gouvenman amerikin vote an referandom you ke' li
investi bien nan pwogram kap ameliore la Vi Ti Moun ak fanmi yo nan Miami Dade.
X. HEADINGS, USE OF SINGULAR AND GENDER
Paragraph headings are for convenience only and are not intended to expand or restrict the scope or
substance of the provisions of this Contract. Wherever used herein, the singular shall include the
plural and plural shall include the singular, and pronouns shall be read as masculine, feminine or
neuter as the context requires.
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 13 of 44
Y. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS
This Contract with its attachments as referenced below contains all the terms and conditions agreed
upon by the parties:
Attachment A: Scope of Services
Attachment B: Budget & Method of Payment
Attachment C: Reporting Requirements
No other contract, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or bind any of the parties hereto. if any provision of this contract is heid invalid or void, the
remainder of this Contract shall not be affected thereby if such remainder would then continue to
conform to the terms and requirements of applicable law.
City of Miami Parks and Recreations The Children's Trust
MIAMI-DADB COUNTY, FLORIDA
By: By:
Pedro G. Hernandez, City Manager Modesto E. Abety, President/CEO
Type or Print Name
Date: Date:
Attest:
Priscilla Thompson, City Clerk
Approved as to Form and Correctness:
By:
Maria J. Chiaro, Interim City Attorney
Approved as to Insurance Requirements:
By:
LeeAnn Brehm, Risk Management Director
Approved as to form and legal sufficiency
County Attorney
Date:
This contract is not valid until signed by both parties
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 14 of 44
ATTACHMENT A
SCOPE Of SERVICES - CHILD MURDER AND YOUTH VIOLENCE PREVENTION
CITY OF MIAMI DEPARTMENT OF PARKS AND RECREATION
Contract: No: 825-144
Agency Name: City of Miami: Department of Parks and Recreation
Program Name: Uniting for Peace
Contract Amount: $331,922.61.
1. Program Summary:
Uniting for Peace is a new initiative led by the City of Miami Department of Parks and Recreation that will bring
together a broad network of collaborators under the common goal of ending youth -on -youth violence in
Coconut Grove. The main goal of this program is to provide youth and their families with supportive services
that will assist them in becoming non-violent and productive community members.
Tile services offered through the program are based around its core mission of ending youth violence and
providing participants opportunities to engage in productive and meaningful activities. The initiative will utilize
the Boston Strategy -Cease Fire Best Practice Model. Participants will be provided access to family therapy and
social services. Civic and community activities will include tutoring, continuing education and job readiness
courses, mentoring, criminal processing and suspension interventions. Additional skill and confidence building
activities will include cultural activities, recreational programming, and science workshops. Public awareness
campaigns will be a vital part of community events and a mass community mailing of promotional materials
will keep the community abreast of non violence initiatives in the community and the services and programs
offered at Virrick Park as a part of the Uniting for Peace Initiative.
2. Program Schedule:
Upon execution of the contract, implementation of the Uniting for Peace Program will occur in several stages,
with some of the component activities already in place at the time of signing. The governance board will be
activated and will finalize operating procedures. The Referral System related to schools is already in place, as
are the DOS prevention programs. Community events and social events are ongoing activities and will be held
throughout the contract months beginning April 1, 2008 and ending January 31, 2009.
Target Population:
a. 100 children between 6-12 years of age
b. 100 youth between 13-18 years of age
c. 50 caregivers/parents
Population
Total number of unduplicated
participants (describe
population below the table)
eChildren/Youth
200
Parents/Primary Caregivers
50
°Other populations (e.g., staff professionals, general public)
600
Population is predominantly minority -based, with approximately 14 percent black and 71 percent Hispanic
students in the feeder pattern for Coral Gables High School and families residing near Virrick Park.
Approximately 49 percent of the students in the feeder pattern from which the target population will come are
from low income families and are eligible for free -reduced price lunches. Thirty percent of the families are at
or below the poverty level, while 34 percent of the child population qualifies as low income (U.S. Census).
Approximately 28 percent of the combined population had fifteen or more school absences (MDCPS 2006).
Within schools serving the target population, in 2006 there were 769 police incidents involving alcohol and
narcotics possession, weapons possession, assault and battery, and theft (MDCPS 2006). In 2005, there were
a total of 2,045 crimes reported in the Coconut Grove and surrounding communities containing members of
the target population, including homicides, larcenies, assaults/ batteries, and sex offenses. Youth involvement
in crime and in gang activities within Coconut Grove and surrounding areas is high both within the schools and
in the community at large.
City of Miami; Department of Parks and Recreation
Contract # 825-144
Service Locations:
a. Providers
Provider Name
Site Name
Address
City
ST
Zip
Code
City of Miami: Department
of Parks and Recreation
Elizabeth Virrick Park
3255 Plaza Street
Coconut
Grove
FL
33133
Coconut Grove Neighbor-
hood Enhancement Team
Coconut Grove
Neighbor -hood
Enhancement Team
3692E Grand Avenue
Coconut
Grove
FL
33133
Miami Police Department
Miami Police
Department
400 NW 2nd Avenue
Miami
FL
33101
Miami -Dade College
Wolfson Campus/
Virrick Park
300 NE 2nd Avenue
Miami
FL
33132
MDC Juvenile Services
Division
MDC Juvenile Services
Division
275 NW 2nd Street
Miami
FL
33128
Thelma Gibson Health
Initiative
Theodore R. ,and
Thelma A. Gibson
Charter School
3634 Grand Avenue
Miami
FL
33133
University of Miami -
Football Team
Elizabeth Virrick Park
3255 Plaza Street
Miami
FL
33133
i�. School locations
School Name
Provider Name
Address
City
S
T
ZIP
Code
Coconut Grove
Elementary School
Thelma A. Gibson
Health Initiative
3351 Matilda
Street
Coconut
Grove
FL
33133
Frances S. Tucker
Elementary School
Thelma A. Gibson
Health Initiative
3500 Douglas
Road
Coconut
Grove
FL
33133
Ponce de Leon Middle
School
Thelma A. Gibson
Health Initiative
5801 Augusto
Street
Coral
Gables
FL
33146
George Washington
Carver Middle School
Thelma A. Gibson
Health initiative
4901 Lincoln Drive
Coconut
Grove
FL
33133
Coral Gables Senior High
School
Thelma A. Gibson
Health Initiative
450 Bird Road
Coral
Gables
FL
33146
5. Service Delivery:
TYPE 1 ACTIVITIES (3 or more contacts with participants)
Activities/Service Name &
Description (Include frequency,
length & duration of sessions, as
well, as the number of cycles
expected to be offered)
Provider Name
Total #
unduplicated
participants to
be served
(specify if
children/yout
h, parents or
others)
Minimum #
participants to
be . served
(guideline is
no less than
85% of total)
Expected Dosage:
Minimum # - of
sessions - a
participant will
complete,
Case Management
Participants will be referred as a part
of intake / initial assessment,
community organizations, partnering
agencies. Flyers advertising the
services offered wilt also be posted at
neighboring facilities. Referrals come
from:
Thelma Gibson
Health Initiative
190 Cases
(participants)
160 Cases
(participants)
3
City of Miami; Department of Parks and Recreation
Contract # 825-144
Pang+ 1 F of dd
School Suspension intervention/
Referral system by school to guide
youth to accepting services instead of
suspension Schools will work with
therapists from the Thelma Gibson
Health initiative to register. kids for
the united for Peace program. Kids
will opt to sign up for the United for
Peace program and its services as a
part of the outdoor suspension
program. The students will be
assessed by a therapist at Thelma
Gibson Health Initiative to determine
other factors that contribute to
truancy, and other high risk factors.
Criminal Processing Intervention/
7.A.0 .referral system to guide youth
to accepting services instead of
justice system. J.A.0 will work with
the therapists at Thelma Gibson
Health Initiative to decide if the
services provided in the United for
Peace program is adequate for youth
being routed through the Juvenile
Assessment Center. Candidates will
be selected according to the severity
of the crime committed: Candidates
will most likely be youth who are first
time offenders and those who have
committed petty crimes. If
participants are appropriate
candidates for the United for Peace
Program the therapists will work with
the case manager at the Juvenile
Assessment Center to determine
what components of the program
need to be fulfilled in order to avoid
have the crime committed remain
permanently on their record.
Individual Counseling
Participants will receive individual
counseling sessions at the Thelma
Gibson Health Initiative. Sessions will
be based on issues addressed in the
initial intake and assessment.
Sessions will be scheduled to ensure
that attendance is consistent.
Individual counseling sessions will
take place over the course of ten
weeks.
Participants will be referred as a part
of intake / initial assessment,
community organizations, partnering
agencies. Flyers advertising the
services offered will also be posted at
neighboring facilities.
Thelma Gibson
Health Initiative
20
Children/youth
17
children/youth
8 out of 10
sessions
City of Miami; Department of Parks and Recreation
Contract # 825-144
Dane 17 of dd
Family Counseling
Participants will receive family
counseling sessions at the Thelma
Gibson Health Initiative. Sessions will
be based on issues addressed in the
initial intake and assessment.
Sessions will be schedule to ensure
that attendance is consistent. Family
counseling sessions will take place
once a month. Families will qualify
for counseling. Based on the initial
assessment conducted on a child,
youth or adult; participant. The slots
will be filled on a first come first
serve basis. It is anticipated that
each family unit will have a minimum
of two youth. Participants will be
referred as a part of intake / initial
assessment, community
organizations, partnering agencies.
Flyers advertising the services
offered will also be posted at
neighboring facilities.
Thelrna Gibson
Health Initiative
20 youth and
20 parent or
caregivers
1.7 youth and
20 parent or
caregivers
5 out of 6
sessions
Group Counseling
Participants will receive group
7helrria Gibson
5 out of 8 sessions
counseling sessions at the Thelma
Health Initiative
16 Children
13 Children
Gibson Health Initiative. Sessions will
be schedule to ensure that
attendance is consistent. Group
counseling sessions will take place
weekly over the course of two
months. Topics of the group sessions
will inciude Talk it Out Together,
Violence in Your Community,
Bullying, Solving Problems in School
and at Home, Anger Management
and Cooling Down Techniques and
Self Esteem with open discussions
and activities to go along with certain
topics. Other topics may be covered
to provide support for the
participants with issues they may
have at school or home. Groups will
be determined by ages 5-8, 9-14,
and 15-18. Each group will have
between 5 and 10 participants.
Mentoring
Pairs youth with adults to increase
University of
25 children/
21 children/
10 out of 15
positive behavior. Provided twice a
month in one 1-hour session at
Miami -Athletic
Department
youth
youth
sessions.
Virrick Park. Attendance is voluntary
Completion of 4 mentoring days is
deemed successful completion of a
cohort. The purpose of this
component is to help aide in
providing positive relationship with
caring adults. Parents generally fill
this need, but studies show that
many children benefit from -
(participants will
have background
screening)
:ity of Miami; Department of Parks and Recreation
Contract # 825-144
Page 18 of 44
relationships with other adults to
supplement and in some cases,
substitute for relationships with their
parents. Mentoring partnered with
other interventions is one of the most
promising approaches intended to
promote positive youth outcomes.
Studies show (Mentoring Synthesis -
Edna McConnell Clark Foundation)
that on an overall basis youth
participating in mentoring
relationships improved on some
educational measures, they show
promise in helping youth develop
healthy and safe behaviors, improve
a number of social and behavioral
outcomes. There is also some
relation to increase young adult self
sufficiency. Mentoring is needed
because issues of contemporary
society limit young people's access to
adults, (isolation of youth in poor
communities, high rates of divorce,
single parenting and few institutions
and activities to support youth and
their families), youth experiencing
unsatisfactory or rejecting parental
relationships and the typical stress of
being adolescence. Mentoring plays
an important role in meeting the
needs of youth providing some sense
of security, stability, structure and
feeling of safety. Participants will be
referred as a part of intake / initial
assessment, community
organizations, partnering agencies.
Flyers advertising the services
offered will also be posted at
neighboring facilities
Tutoring
Services are offered 5 days per week.
A student must attend a minimum of
2 x per week. Participants will be
referred as a part of intake / initial
assessment, community
organizations, partnering agencies.
Flyers advertising the services
offered will also be posted at
neighboring facilities.
Job Training/Work Readiness
Exposes youth to higher wage jobs
and internships; teaches youth
essential skills. . Training will begin
once participants are referred to the
program. Miami Dade College will
work with Virrick Park to provide a
minimum of 5 courses at the park
site. Each course consists of one
hourly class for twelve weeks. These
courses will include job and
City of Miami
Parks & Recreation
Miami Dade College
50children/
youth
30 youth
43
children/youth
25
15
Sessions per year
10 out of 12
sessions
City of Miami; Department of Parks and Recreation
Contract # 825-144
Dom.... 1 (1 ..F .1 A
employability skills (resume
development, job application
information, etc.) GED prep, FCAT
review, computer courses, etc. Other
courses will be selected based on
interest and needs of the youth
participants. After completing the
required assignments and hours
some students will be offered an
opportunity to intern in one of the
various offices on the Miami Dade
Campuses. (Computer labs, networks
services division, student life center,
etc.). The need, desire and type of
class will be determined in the initial
assessment conducted by Thelma
Gibson Health Initiative. Youth will
be referred as a part of intake / initial
assessment, community
organizations, partnering agencies.
Flyers advertising the classes offered
will also be posted at neighboring
facilities. It is our intent to offer
participants an opportunity to
position themselves to be able to
gain employment. If the participants
are able to obtain jobs, it will affect
the family as a whole in a positive
manner. The parent and child may
gain skills and experience that can
position them to bring in income that
will assist them with their needs and
decrease some of the other risk
factors that contribute to violent
crimes and criminal activity.
Participants will be referred as a part
of intake / initial assessment,
community organizations, partnering
agencies. Flyers advertising the
classes offered will also be posted at
neighboring facilities
1
Community Science Workshops
The lead educator, CSW Director and
Assistant will plan hands-on science/
environmental activities, pre -build
models and assist students in the
discovery of science through building,
tinkering and using tools. These
projects will hone graph making,
math skills and raise interest in
chemistry, life science, physics,
marine biology and Earth/ space
science. Students will use the
vegetable garden at Virrick Park to
do biodiversity monitoring and learn
about the vegetables that can be
grown in our area. Students will also
explore scientists of various cultures
and ethnicities that have made
significant contributions to society
Citizens for a Better
South Florida
45 youth / 30
teens
38 youth / 25
teens
30 sessions
City of Miami; Department of Parks and Recreation
Contract # 825-144
..c AA
through their scientific discoveries.
Guest speakers may include, but are
not limited to: biologists,
conservation ecologists, musicians
(energy sound waves) chemists, and
botanists. Theses speakers will also
serve as models of science centered
careers. Develops curiosity and
science skills. Provided in weekly
sessions lasting one hour each. The
scope of the community science
workshop program is key to social
skills building. Many of the projects
require the students work in teams,
collaborate ideas and problem solve.
The activities challenge the students
to think critically and increase self
worth and self confidence. Many of
the activities are based on and are
adapted from the Peace Education
Foundation curriculum. Participants
will also learn about individual and
civic responsibility in conserving and
preserving the natural environment
not only in ecological areas but also
in their own communities. Students
will participate in community
gardening; tree plantings and beach
dean up projects to foster
stewa rdship in the community.
Participants will also join other
students from neighboring
communities in team building
activities to encourage the fostering
of new friendships across the diverse
Miami neighborhoods. Students will
also learn about the contribution of
scientist of diverse ethnicities and
genders. Citizens will participate in
Parent/family night showcasing
projects. Citizens will also include
parents by providing ecological and
family field trips.
Social Activities — Black History
Tours
Local trips (tours) are designed to
give participants the opportunity to
experience an exciting, entertaining,
and holistic approach to education 3
tours 8 hour session. Black
History Tours / Open Your Eyes
Foundation will offer tours to the
youth and their parents as well as
provide Kingian Nonviolence
workshops prior to the tour. Staff
will facilitate an orientation and
discussion to expand the
understanding and engagement of
youth prior to the tour into the world
of hospitality, set expectations of
Black History Tours
/ Open Your Eyes
100 youth
50 parents
85 youth
43 parents
3 tours
City of Miami; Department of Parks and Recreation
Contract # 825-144
Dnno of CL4
behavior and agenda, deliver training
in life skills and job readiness.
Lessons learned in this training will
be reinforced. Orientations and
Kingian Nonviolence mini workshops
are a part of orientation and can be
done a day prior to the trip or the
day of. Black History Tours/ Open
Your Eyes Foundation is dedicated to
restoring self esteem, the motivation
to learn and pro -social behaviors;
this is done through the provision of
its Youth Enrichment Programming
utilizing Kingian Nonviolence, Anti -
Hate and Anti -Bullying, Career
Exploration, Prejudice Reduction,
African American History and Stop
the Violence curricula in an
experiential setting. Learning is
magnified, giving the students the
opportunity' to experience history, the
world of work and the education of
tolerance.
Sports Programs
Provides youth with a fun and
structured way to stay off the
streets, stay healthy, and increase
motor skills and confidence.
Sessions are held weekly for 1 hour.
These services are ongoing at the
Virrick Park facility. The City of Miami
Parks and Recreation Department
finances this component of the
program. Sports activities provide a
structured activity that teaches
discipline, dedication, teamwork and
work ethic. The Black Top Basketball
League will be held during the spring,
between the hours of 6 p.m. and 10
p.m. on Mondays and Wednesdays.
This League allows a venue for
teams, ages 16 - 17, and supporters
from all surrounding communities
and the Coconut Grove area to
interact with each other due to a love
for the sport. Referee, MC,
announcer, and scorer/statisticians
will be charged to the United for
Peace Grant. With additional funds
the amount of teams allowed to
participate and age ranges allowed
will be able to expand. Additional
funding from this grant will also be
used to provide additional staff and
security for games. Swimming will
also be offered to all ages during the
summer (3 months) in the evenings
twice a week. Other sports
programming will be offered to
coincide with the season.
City of Miami Parks
& Recreation
Department
80 youth/teens
68 youth/teens
27 sessions
:ity of Miami; Department of Parks and Recreation
Contract # 825-144
Pane J , !1f 44
TYPE 2 ACTIVITIES (less than 3 contacts with participants)
Activities/Service Name &
Description
(Include frequency, length &
duration of sessions)
Provider Name
Total #
participants to be
served (specify if
children/youth,
parents or
others)
Total # of sessions to be.
offered by provider
across cycles and sites
Citizens on Patrol (semi-annual)
Semi- Annual 2-hour workshops
provided by the City of Miami Police
Department and the All Grove
Crime Watch to inform residents on
how they can help protect their
neighbors by making them safe.
This program &so teaches them
low to police theii cavil sireeis.
City of Miami Police
Department
A total of 10
adults will attend
both of the
provided
workshops
2 semi- annual
( )
All Grove Crime watch (monthly)
Monthly 2-hour sessions provided
by the All Grove Crime Watch to
brief residents, recruit members
and teach them how to police their
own streets. Expecting 5 -
community members per meeting.
All Grove Crime Watch/
50
10
Social Activities.
Teen socials provide a fun way for
youth and families to .engage in
dialogue outside the class -room
setting. Provided quarterly in one
4-hour activity. Activities will
include talent shows, spoken word,
sock hops, etc. These events will
be designed to provide participants
with a safe venue to express their
talents, socialize and participants
also get a chance to interact with
staff, volunteers and chaperones in
another setting.
Cityof Miami Parks &
Recreation Department
80 youth
4 sessions
Community Events
One 4-hour event will be provided
each quarter by the Cit y of Miami
Parks and Recreation Department
giving residents the opportunity to
build relationships with City of
Miami Departments and partnering
agencies. Each event provides the
City and partnering agencies with a
creative way to engage the
community with the message of
non -violence, family safety,
parental and community
involvement. Events will be
seasonal and will include Book Bag
and School Supplies give away,
Community Halloween and
Costume Party, Community
Christmas Toy Give Away and
Community Easter Egg
Extravaganza.. At all events United
City of Miami Parks &
Recreation Department
City of Miami Parks and
Recreation Department,
United for Peace
Partnering Agencies,
Police Department,
Neighborhood
Enhancement Team,
Virrick Park Citizens
Committee, and Coconut
Grove Home Owners and
Tenants Association.
600 other
4 events.
City of Miami; Department of Parks and Recreation
Resolution Number: 2007-23
Contract # 825-144
Page 23 of 44
for Peace partnering agencies and
community businesses and non-
profits will set up information
booths to provide information
regarding their services provided.
In order to track attendance
participants will be given a brief
survey to fill out in order to receive
feedback on the program and
additional needs of the community.
Each person who submits a survey
will receive a raffle ticket.
TYPE 3 ACTIVITIES (Other deliverables that are not direct services)
Activities Name & Description
Provider Name
Count / Number
Uniting for Peace Program Mailing
One mailing - The City of Miami Parks and
Recreation Department will distribute United
for Peace brochures, calendars, agency lists,
etc. This paraphernalia will showcase the
program, promote non -violence, advertise
programs offered, highlight upcoming
activities etc.
City of Miami Parks
Department
&
Recreation
1,000 households
:ity of Miami; Department of Parks and Recreation Contract # 825-144
• nn7-)
Page 24 of 44
6. Performance Measurer
Provider shall measure outcome achievement and report on a basis as outlined in Attachment C of this contract.
Outcomes
Outcome
Indicators***
Measurement Tool
Timing
(when will tools be
administered)
**
"Associated Activities (from
*
Service Delivery)
Decrease negative,
aggressive, or high-
risk behaviors
(Individual -Level
Changes)
80% of child/youth
participants will
reduce the number
of incidents
reported to the
police
Police reports.
Police Reports will be
collected at the
beginning, middle
and end of
programming.
Surveys will be
conducted pre, mid
and post
programming.
• Mentoring
• Tutoring/
• Job Training/Work
Readiness/
• Social Activities/
• Sports Programs/
Decrease negative,
aggressive, or high-
risk behaviors
(Individual -Level
Changes)
80% of child/youth
participants will
reduce truancy
Report cards
Report cards will be
collected at the
beginning of
programming and
every quarter
thereafter
• Mentoring
*Tutoring/
• Job Training/VVork
Readiness/
• Social Activities/
• Sports Programs/
Improve Parenting
Skills and
Effectiveness
85% of parents will
report strengthening
their relationship
with their child
Common Assessment
Tool (Assessment
Working Group of the
St. Louis
Neighborhood
Network), St. Louis,
Missouri and the Child
Welfare League of
America
Pre -test and post
assessments from
counseling sessions.
• Family Counseling
Expand Civic
Engagement and
Community
Involvement
(Community -Level
changes)
85% of
communit
members y will
increase
awareness of
community
safety
Community
Connections Index.
Pre and Post
workshop
• All Grove Crime Watch
Improve Critical
Thinking Skills
85% of
participants will
improve critical
thinking skills
Scientific Critical
Thinking Skills
measurement
Pre and Post
workshop
• Community and Science
Workshops
*More than one activity may be associated with a single outcome; and more than one outcome may be affected by a single activity.
:ity of Miami; Department of Parks and Recreation
tpsolution Number 2007-23
Contract # 825-144
Page 25 of 44
"'Provider shall crr,urc. pre and post testing is administered at the appropriate times using the approved tools, as
described above and in the Matrices, (Appendix 1). Failure to conduct pre and post testing and/or subsequent
outcome data reports will lead to a program improvement plan, and possible moratorium on TCT funding.
x: W ('rovide, shall measure outcome achievement and report on a basis as outlined in Attachment D of this contract. As applicable,
Provider shall report in narrative form, the reasons for non -acceptance into the program, dropping out and failure to achieve outcomes,
ns well as describing any factors that effected outcome achievement or measurement during the quarter.
2. Staff Qualifications:
Provider represents that all persons delivering the Services required by this Contract have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately and competently perform
the duties, obligations, and Services set forth in the Scope of Services (Attachment A) and to provide and perform
such Services to The Trust's satisfaction.
r# &
f;tatus
FT/PT
Position (specify staff,
volunteer or suit-
contractor)
nualifications: Required,
Education & Experience
Duties
1 FT
Virrick Park Facility Manager
1.00% financed by the City of
Miami Parks and Recreation.
This position is already
established and is currently
held by Wesley Carroll.
Bachelor's Degree in related
field, 3 years experience in
recreation
Manage and supervise neighborhood
facilities and complexes with
recreational and educational
programs. Schedules personnel,
prepares reports, and collect data.
1 ET
Administrative Assistant II
100% financed by the City of
Miami Parks and Recreation.
This position is already
established and is currently
held by LaCleveia Morley.
Bachelor's Degree in related
field. 2- 4 years experience in
appropriate area of work
specialization
Will oversee grant programming and
collaborative services at Virrick Park
in Coconut Grove.
1 F-f
Administrative Aide II
100% charged to the
Children's Trust. This
position will be established
with the commencing of the
grant.
Associate's Degree in Public or
Business Administration. 2- 4
years of experience in a variety
of responsible administrative
experience.
Will work under the direction of the
Administrative Assistant II on
program monitoring and collaborative
services. Will serve as program
administrator.
2 FT
Park Recreation Aide
100% charged to the
Children's Trust. This
position will be established
with the commencing of the
grant.
High school diploma, outgoing
personality
Will work under the direction of the
park manager on programming and
collaborative services during the
extended hours of the identified park.
2 PT
Referee
100% charged to the
Children's Trust. This
position will be established
with the commencing of the
grant.
High school diploma, 3 years
experience in officiating or
Playing the sport
Will referee in the Black Top
Basketball League - an urban young
adult basketball league that links
communities from around the county.
Hiring will be community -based
1 PT
Scorer
100% charged to the
Children's Trust. This
position will be established
with the commencing of the
grant.
High school diploma, outgoing
personality
Will act as scorekeeper in the Black
Top Basketball League. Hiring will be
community -based
City of Miami; Department of Parks and Recreation
Contract # 825-144
AA
1 Pi
Statistician (Time keeper)
100% charged to the
Children's Trust. This
position will be established
with the commencing of the
grant.
High school diploma, outgoing
personality
Will act as timekeeper in the Black
Top Basketball League. Hiring will be
community -based
1. PT
MC
100% charged to the
Children's Trust. This
position will be established
with the commencing of the
grant.
High school diploma, outgoing
personality
Will act as MC in the Black Top
Basketball League. Hiring will be
community -based.
1 PT
Announcer
100% charged to the
rhildrPn's Tract, This
position will be established
with the commencing of the
grant.
High school diploma, outgoing
personality
Will act as Announcer in the Black Top
Basketball League. Hiring will be
community -based.
1 PT
Security Officer
Training and certification as
required for job description
20 hrs a week- Security needed to work
park extended hours. (8 p.m. - 12 p.m.)
1 PT
Certified Teacher
Miami Dade County Public
School Certified Teacher
1 Teacher to teach and manage
classroom and assist with school
assignments / projects from classes for
truant students.
All contracted staff working in the program must comply with background screening and fingerprinting
requirements, in accordance with Florida Statues Chapter 435 and Miami -Dade County Background screening
requirements, as applicable. Providers must maintain staff personnel files which reflect that a screening result of
"no findings" was received.
B. Best practices
Provider shall perform its duties, obligations, and services under this Contract in a skillful and respectful manner.
The quality of Provider's performance and all interim and final product(s) provided to or on behalf of The Trust
shall be comparable to local, state and national best practice standards.
Activity Name
Related Best Practice Model
Family Counseling
Integrated Approach (Family Institute of Kansas City)
Social Activities - Black History Tours
Kingian Non -violence
_
Community Meetings
Boston Strategy - Cease Fire
MPD Officer Orientation Sessions
Boston Strategy - Cease Fire
Citizens On Patrol
Boston Strategy - Cease Fire
Community/Environmental Education
Engagement
and
Boston Strategy
Distribution of Peace Paraphernalia
Boston Strategy - Cease Fire
Sports Programming
National Recreation and Parks Association
City of Miami; Department of Parks and Recreation
Contract # 825-144
Pan. ')7 of ad
ATTACHMENT B
FISCAL REQUIREMENTS, BUDGET &
METHOD OF PAYMENT
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 28 of 44
GENERAL INFORMATION
Organization Name::
Agency Fiscal Year Begins:
Program Title:
AGENCY BUDGET
Areas in Blue to be completed by the Agency
Department of Parks and Recreation
1-Oct (for example: July 1)
United for Peace
Agency Source of Funding
Program Budget
Agency Budget
0/0 of Agency
Budget
Trust Grant Amount Requested
Trust Other Funding
331,922.61
331,922.61
761,225.00
3.1%
Miami -Dade County Grants(Local)
75000.60
0.3°/o
Federal Grants
629302.00
2.5°/o
State Grant
Foundations/Charitable_Funds
1,000,000.00
4.0%
295,000.00
1.2%
Cash/Fees/Other Revenue
In -Kind Contributions
124,721.89
21,732,908.00
87.2%
100,000.00
0.4%
0.0%
0.0%
0.0%
Total Annual Agency Budget
$ 456,644.50
$ 24,925,358.21
100.00/0
Attachment B, Contract Resolution #_
Page 1 of 10
Rev 10/07
Evte Agency's Ida
Program Budget
1_(Jnu-act
I erinrl' April 1 2y08-10.011/QTY ..taQQ9 10
months
Areas in Blue to be completed by the Agency
PROGRAM BUDGET
SALARIES:
List Full -Time Employees.
Position
Administrative Assistant II
Facility Manager
Full -Time Total
List Part -Time/Seasonal Employees
Park Recreation Aide 2
Referee - 2
Score Keeper
Statistician (time keeper)
Blacktop Basketball Announcer
MC for Blacktop Basketball
Security Officer
Certified Teacher
e mull Salary
fit mthsl
50,858. /0
65,000.00
11,000.00
1,500.00
_y of Miami -Dept of Parks and Ry of Miami -Dept of Parks and
Requested Funding
Matching Funds
0.00
200%'
100%1
600.00 100%
600.00 100^fo;
1,000.00 100%1
1,000.00 100%
31,200.00 100%
24,320.00
100%1
!Amount
jAmount
Justification
0.00 100% 50,858.70
0.00 100 /o
0.00'
0.00
0.00;
0.001
Will oversee grant programming and collaberative services at
Virrick Park in Coconut Grove.
65,000.00
0.001
0.00
0.00
0.00
0.001 2.00 115,858.70
18,333.34 0.00
Manage and supervise neighborhood facilities and complexes with
recreational and educational programs. Schedules personnel,
prepares reports. and collects data.
1,250.00
2 aides will work under the direction of the park manager and
collaberative services during the extended hours of the park. This
is a 10 month position for the duration of the contract.
0.00
500.00 0.00
500.00 0.00
834.00 0.00
834.00 0.00
26,000.00 0.00
24,320.00- 0.00
0.00
0.00
0.00
0.00
2 referees will referee in the Black Top Basketball League - an
urban young adult basketball league that links communities from
around the country. Hiring will be community -based. This is a 10
month position for the duration of the contract.
Will act as scorekeeper in the Black Top Basketball League. Hiring
will be community based.This is a 10 month position.
Will act as time keeper in the Black Top Basketball League. Hiring
will be community based. This is a 10 month position.
Will act as announcer in the Black Top Basketball League. Hiring
will be community based.This is a 10 month position.
Will act Master of ceremony in the Black Top Basketball League.
Hiring will be community based. This is a 10 month position.
20 hrs a week *$30 p/h * 52 weeks Security needed to work park
extended hours. (8 p.m. - 12 p.m.) This is a 10 month position.
1 Teacher to teach and manage classroom and assist with school
assignments / projects from classes for truant students. 20 hrs a
weelt@S32 x 38 weeks.
Part -Time Total
9.00 72,571.34
0.00 0.00
TOTAL FTEs/SALARIES
9.00 $72,571.34
2.00 $115,858.70
FRINGE BENEFITS
Fica/Mica Rate: 7.65%
W-Comp's Rate:
Unemploy Rate: I.
Retirement Rate:
Other Specify & provide calculations
Health Ins. Cost per Staff
Life ins. Rate:
Rate:
i 5,551.71 8,863.19,
r------- � p.00 .. i . - 0.00
0
0.00 0.00
TOTAL FRINGE BENEFITS
OPERATING EXPENSES:
Travel (other than participants)
Travel (participants)
Meals (participants)
Space and utilities (rent, utilities, maintenance, telephone, etc.
Supplies (office and program supplies e.g. curricula, books,
printing, postage )
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00'
$5,551.71 •• $8,863.191
cos< 1
Cost
3,180.001
21,000.00
$2880.00 for 2 buses for four field trips. (36 hours total @ $40 per
hour). Transport 80-100 children plus staff. Approxinmately $27
per participant. $300.00 for bus tokens=25 children @ $12 per
child for transportation assistance.
$7,000.00 for program supplies (reading books, Life Skills
materials, notebooks, additional program materials) an average of
$70 for youth based off of an approximation of 100 participants.
4,000.00 (Office Supplies- files, folders, toner, paper, pens, etc.)
Approximately $330 per month. Office supplies will be used by
staff at the Virrick Park Site. $2000 Postage approximatley $1.50
per packet based on mass mailing of 1000. (Approximatley $41
per month) $8,000.00 - Printing (flyers, UP Posters, program
phamphlets, surveys, etc. 1000 United for Peace packets for mass
mailing. 2000 - 3000 copies of program phamplets, calendar of
events, surveys, flyers, for distribution of quarterly events.
Prinitng of surveys, pre and post test for outcome measeures.
Printing of registration packets for program. Printing of 100
posters to distribute to schools, particpating agencies and to place
at local agencies and neighbooring parks.
Non-Capitiil>e iififi6@nii*I 1hharFtp10600tlist each)
Pa 1 of 2
Rev 10/07
Fe pier F,uf>n�;v h:am(
Program Budget
Computers - (5)
Printers - 5 1,500.00
Capital Equipment (greater than $1,000) (List each)
Professional Services (List each
Thelma Gibson Health Initiative
Computers need for computer lab to accommodate additional
program participants. Computers will be used during the
workshops offered by Miami Dade. Computers will also be used to
teach tennagers computer applications. The computers will be
made available for personal use for program participants to assist
with homework and/or projects. Many youth do not have access to
computers In their home. $800 per computer.
Printers to place in computer lab/ classroom. $300.00 each x5.
50,000.001 (Individual counseling 20 children @$75x 10 weeks; Family
Counseling 20 families@ $125 x 6 months; Group counseling 16
children @$50x8 weeks; Referrals/Case management/Intake and
;Assessment $71.50 x 190 families.
,Miami Dade College i 59,180.0(3
' Black History Tours "Open Your Eyes Foundation" Inc 1 10,000.00;
Citizens for a Better South Florida 1 48.952.68'
'All Grove Crimewatch 2,600.001
Administative Aide II
Other (List each)
Special Events for Teens
TOTAL OPERATING EXPENSES:
33,707.86
;See attached budget
See attached budget
See attached budget
I$2000-Community Outreach Specialist @ 20 hours/month for 10
!months @ $10.00 per hour. $600-2 workshops @ $300 per
Iworkshoo to cover materials and sneakers.
Contracted position with the City of Miami, Dept of Parks and Rec.
!See staffing plan for job description.
6,032.75 Teen socials held 4 times per year. $1508.19 per quarter. Money
will be used to contribute to Entertainment services.
Entertainment will include dee-jays, musicians, motivational
speakers, performing artists, etc. Special Events will
accommodate a minimum of 80 teens and their family members.
Supplemental funding will come from the Office of Special Events
within the Department of Parks and Recreation and the general
fund of the Parks and Recreation Department.
$ 240,153.29 $0.00
Administrative/Indirect Costs
(Can not exceed 100/0)
4%
TOTAL BUDGET
13,646.27
$331,922.61
38%1 $124,721.89
TOTAL PROGRAM COST (REQUESTED FUNDING AND MATCH) $456,644.50
Attachment B, Contract #_, Resolution #_
Page 2 of 2
Rev 10/07
GENERAL INFORMATION
Oraani751tion Name:
Agency Fiscal Year Begins:
Program Title:
AGENCY BUDGET
Areas in Blue to be completed by the Agency
Citizens for a Better South Florida, Inc.
1-Jan (for example: July 1)
Community Science Workshop
Agency Source of Funding
Program Budget
Agency Budget
0/0 of Agency
Budget
Trust Grant Amount Requested
48,952.68
48,952.68
9.2%
Trust Other Funding
96,606.30
18.2%
Miami -Dade County Grants(Locall
133,541.00
25.2%
Federal Grants
0.00
0.0%
State Grant
0.00
0.0%
Foundations/Charitable Funds
221,333.00
41.7%
Cash/Fees/Other Revenue
20,000.00
3.8%
In -Kind Contributions
110,938.21
10,000.00
1.9%
0.0%
_ .._ .
0.0%
0.0%
Total Annual Agency Budget
$ 159,890.89
$ 530,432.98
100.00/0
Attachment B, Contract Resolution #_
Page 4 of 10
Rev 10/07
nier Agency's (d:ulu,
t �aitrt��.t
»ril l_,.70i,8.-1_nut>_ry_31 2009
PROGRAM BUDGET
SALARIES:
List Full -Time Employees
Position
Executive Director
CSW Director
Full -Time Total
List Part -Time/Seasonal Employees
Lead Environmental Educator
Citizens Program budget.
10 }mnntI, Areas in Blue to be completed by the Agency
itizens for A Better South Floric7tizens for a Better South Flori
Requested Funding Matching Funds
'Amount
Annual Salary:
,Lj 2 rn h.5)
54,995.20 s°i 1,649.86
45,230.76
15,736.00
0.18 8,434.4/ 1.82
85%- 13,375.601 15%
Education Assistant 11,376.00
85%• 9,669.60 15%
6,784.61i
ole 'Amount
Justification
53,345.34
($26.44 hr x 36 school wks x 2.73hrs/wk + 8 summer weeks) _
$3,176, ($1526 will be payed from other grants) time includes
assistance during field trips, site evaluation once a month,
overseeing materials development, contract management, staff
trainings, and yearly meetings with Park Manager.
85% 38,446.15
($21.75 hr x 36 school wks x 7 hrs /wk of time) + (8 summer
weeks x 7 hrs week program) = $7253.40. The CSW Director will
be will be responsible for CSW staff management. data
management, report writing, assisting Children's Trust = program
collaborators meetings, management of CSW lead educators,
purchasing supplies, developing curriculum, teaching and
trainings, scheduling guest speakers, field trips, interactive with
staff at Virrick Park and parents, and program evaluation. Other
time allocated to this grant will- be funded by other grants.
0.00
0.001 0.00!
0.00! 0.00
L
0.001 0.00
91, 791.49 i
2,360.40 (36 program school weeks + 8 summer weeks x 25 hours a week
teaching, planning) x $14.00 an hour =$15,400) plus (24 field
trip hours x $14.00 an hour = $336) _ $15,736. $2,360.40 of
salary funded from other sources. This position will be responsible
for leading and developing project activities at direction of CSW
Director, maintaining class room management, keeping
attendance records, building models, and maintaining workshop
space.
1,706.40 (36 program school weeks x 21 hours a week teaching, planning +
8 summer weeks) x $12.00 an hour =$11,088) plus (24 field trip
hours x $12.00 an hour = $288) = $11,376. Remainder of salary
funded from other sources. This position will be responsible for
leading and developing project activities at direction of CSW
Director, maintaining class room management, keeping
attendance records, building models, and maintaining workshop
space.
0.00 0.001
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Part -Time Total
1.70 23,045.20
0.30 4,066.80
TOTAL FTEs/SALARIES
1.88 $31,479.67
2.12 $95,858.29
FRINGE BENEFITS
Fica/Mica
W-Comp's
Unemploy
Retirement
Other
Health Ins.
Life Ins.
Rate: 7.65%
Rate: r2.00%
Rate: 3.506!0
Rate: - J
Specify & provide calculations
Cost per Staff $487.05
Rate:
Rate:
TOTAL FRINGE BENEFITS
OPERATING EXPENSES:
Travel (other than participants)
Travel (participants)
Meals (participants)
Attachment 8, Contract #, Resolution #_
2,408.19
629.59
460.60j
0.00
4,993.87
0.00
0.00
$8,492.25
Cost
7,333.16
1,917.17
519.40
0.00
363.76 FT Staff get 90% of health insur. pd for by CFABSF, PT who work
25+hours get 75% paid for by CFABSF. 44 weeks: ED-$4,516.38
yr (3%)=$135.49, CSW Director-3981.78 yr (15%)=$477.81,
Lead Educator- $2728.55 (85%) =$2319.27 Ass't Educator-
2425.06 (85%) =$2,061.30 Total: $5,357.63 (487.05 monthly)
0.00
0.001
$10,133.491
Cost
100.001
510.00
0.00 Staff mileage to meetings, field trips and special events. @
1.44 mile is a..roxi atel 23 miles f.r 11 mon hs
0.00 3 field trips bus $170/bus. 25 students per trip plus parents.
Everglades National Park, Big Cypress National Preserve, Biscayne
300.00 0.00 Snacks during field trips, Healthy snack curriculum. Students will
be given a morning and aftemoon snack during each field
trip.Snacks will follow the Healthy snack curriculum and will
include juice box (morning and afternoon), granola bar, cheese
sticks and fruit and peanut butter and jelly sandwhiches. $100
per field trip (3 field trips) . $4.00 per studepta$sfsfa�l6trip.(25
students and parents) Rev 10/07
f n1r-r Aurinev's Name.
Citizens Program budge.
4 uiilities (rent, u:iiitiec, mainfenance., i6epb011e, Ei.(..)
Supplies (office and program supplies e.g. curricula, hooks,
printing, postage )
Non -Capital Equipment (less than $1,000) (List each)
Capital Equipment (greater than $1,000) (List each)
Professional Services (List each)
Evaluation
4
3,443,56 306.43 $25 Sq ft x 1000 Sq Ft.= $25,000 (20% of Citizens office is used
for Virrick CSW activities) for 9 months= $3749.99( 2 pt educators
and CSW Director. Five times a week for 40 program weeks +
electric, water, phone, Internet.) project activities are planed,
models are built, program meetings, evaluations, field trips
planned) (remaining $306.43 paid from other grants)
1,420.00'. 1,640.00 200 science sessions + 4 field trips, at $15.00 a day for science &
program supplies =$3060. Supplies batace will be funded from
other grants. (project motors, scissors, batteries, wood dowels,
wood, plaster, field guides) 15 students per session. $1-3/
student
1,000.001
J
3,000.00 The evaluator ( Catherine Ramond) will address participant
outcomes and participant satisfaction as well as examine the
effectiveness of program operations. An additional goal of the
program monitoring and evaluation process will be to increase
staff capacity to Internally monitor and evaluate Citizens CSW
programs on an ongoing basis and to utilize data collected for
program improvement. $4,000. The remaining cost of the
Evaluator wil be payed from other grants.
J L
TOTAL OPERATING EXPENSES:
$6,773.56
Administrative/Indirect Costs
TOTAL BUDGET
4%( 2,207.20
$48,952.68 227010
$4,946.43
$110,938.21
r
TOTAL PROGRAM COST (REQUESTED FUNDING AND MATCH) $159,890.89
Page 6 of 10
Attachment 6, Contract #, Resolution # Rev 10/07
(Spoil Your Eyes
t,onti auPeriod: [April 1 200E?OOP , 10
PROGRAM BODGE
SALARIES:
i.ist Full -Time Emi
Position
months
Areas in Blue to be completed by the Agency
T
,h,yees
/\nnilal S,l_ary
112 mths)
ck History Tours "Open Your Ey
Justification
Requested Funding
%/a 'Amount
Full -Time Total
List Part -Time/Seasonal Employees
0.00
124,721.89
Part -Time Total 0.00
0.00
0.00
0.00
0.00
0.00
TOTAL FTEs/SALARIES
.00 $0.00
FRINGE BENEFITS
Fica/Mica Rate: 7.65%
W-Comp's Rate: '
tlnemploy Rate: I
Retirement Rate: J
Other Specify & provide calculations
0.00
0.00
0.00
0.00
Health Ins. Cost per Staff
Life Ins. Rate: i 0.00
Rate: 0.00
1
TOTAL FRINGE BENEFITS 1 $0.00
OPERATING EXPENSES:
Travel (other than participants)
Travel (participants)
Meals (participants)
Space and utilities (rent, utilities, maintenance, telephone, etc.)
Supplies (office and program supplies e.g. curricula, books,
printing, postage )
Non -Capital Equipment (less than $1,000) (List each)
ost
0.00
Capital Equipment (greater than $1,000) (List each)
Professional Services (List each)
Other (List each)
Attachment 6, Contract #_, Resolution #^
Page 7 of 10
Rev 10/07
t:.ner Agency's Name
Open Your Eyes
Youth and Parent Tours
10,000.00 300 youth (100 youth '3 trips) ± 50 adults (parents included in
each trip). $3,333.33 per trip package includes materials, motor
-coach, 3 star dining and gratuity. The trips are "sold" in a package
and include the above mentioned services. The tours offered to the
youth and parents, kingian Nonviolence workshop and staff
facilitate an orientation and discussion to expand the understanding
and engagement of youth prior to the tour into the world of
hospitality, there is delivery of training in life skills and job
'readiness.
TOTAL OPERATING EXPENSES: $10,000.00
Administrative/Indirect Costs
(Can not exceed 10%)
0%
TOTAL BUDGET
0.00
$10,000.00
Attachment 8, Contract #_, Resolution #_
Page 8of10
Rev 10/07
Nomp
aini Dade CoUege
t.ontioct
Period: kpr(1 iLL2Q9,_.- March 200_9 10 'months Areas in Blue to be completed by the Agency
PROGRAM BUDGET Miami Dade College
SALARIES:
List Full -Time Employees
pksition
Requested Funding
°/o !Amount
Annnal_Sajury
(12 mtias1
Full -Time Total 0.00
List Part -Time/Seasonal Employees
124,721.99
Part -Time Total 0.00
0.00
0.00
0.00
0.00
0.00
3ustification
TOTAL FTEs/SALARIES
.00 $0.00
FRINGE BENEFITS
Fica/Mica Rate: 7.65%
W-Coinp's Rate: ]
Unempluy Rate:
Retirement Rate:
Other
Specify & provide calculations
Health Ins. Cost per Staff
Life Ins. Rate: i
Rate:
TOTAL FRINGE BENEFITS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$ 0 . 0 0
OPERATING EXPENSES:
Travel (other than participants)
Travel (participants)
Meals (participants)
Space and utilities (rent, utilities, maintenance, telephone, etc.)
Supplies (office and program supplies e.g. curricula, books,
printing, postage )
Non -Capital Equipment (less than $1,000) (List each)
Capital Equipment (greater than $1,000) (List each)
Professional Services (List each)
America Reads Tutors
28,500.00
5 tutors. 15 hours per week*$10.00 per hour for 38 weeks.
Other (List each)
Instructional Classes (GED, FCAT review, etc.) 11,900.00 24 hour long courses* $1500 per course for instructor, plus$200.00
per course for books/materials * 7 courses. Each course will have a
minimum of 15 students.
Attachment B, Contract ft , Resolution 4
Page 9 of 10
Rev 10/07
[-niter Iaurrncys Name
Miami Dade College
lnterships / Employability Job preparation
College field days
TOTAL OPERATING EXPENSES:
16;500.001$600 employment/work stipend for each youth * 25 youth plus
;$1500 for insturctor to teach employability/ job preparation skill
course with a minimum of 15 students. Includes 24 hours of
instruction. Students will work in various departments on Miami
Dade College campuses. They will also receive extensive
2,280.o0iTrips to expose students to the college life. Trips will include college
campus tours, seminars on admissions, financial aides, class
offering and selections, placement tests, etc. $360 for bus rental
per trip (180 per bus * 2) plus $5 per student for lunch. 80
students * $5.00 * 3 trips +$1,080 ( 360 * 3).
$59,180.00
Administrative/Indirect Costs
(Can not exceed 10%)
O r
TOTAL BUDGET
0.00
$ 59,180.00
Attachment B, Contract #_, Resolution #_
Page 10 of 10
Rev 10/07
ATTACHMENT i3
FISCAL REQUIREMENTS, BUDGET & METHOD OF PAYMENT
Advance payment requests
The Trust offers advance payments up to 15% of the total contract amount. Advance requests shall be limited to
governmental entities and not -for -profit corporations, in accordance with subsection 216.181 (16) (b), F.S. The
advance request is to include the amount requested and the justification. Advance payment requests must be
submitted using the designated form and must be approved in writing by The Trust's Contract Manager and Chief
Financial Officer or their designee(s).
Advanced funds if not used shall be invested by the provider in an insured interest bearing account, in accordance
with subsection 216.181 (16) (b), F.S. Interest earned on advanced funds shall be returned to The Trust on a
quarterly basis or applied against of the contract owed by The Trust.
Advance payment
Within 60 calendar days of receipt of an advance, Provider shall report the actual expenditures paid by or charged to
the advanced funds using the reporting "invoice" form provided by The Trust. If the "invoice" amount is less than the
amount advanced, The Trust will deduct the difference from the next applicable monthly payment request. Provider
may request, in writing, an extension of the repayment of the advance. A fiscal need must be clearly demonstrated
and substantiated by the Provider in order for an extension request to be considered by The Trust.
Budget revisions
Budget revision(s) require prior written approval from the Contract Manager and The Trust's Chief Financial Officer or
their designee(s). Request for budget revisions must be submitted to the Contract Manager using the appropriate
form, as determined by The Trust. The Provider must request a budget revision to add, delete, and/or modify any line
item(s). Budget revisions can not exceed the contracted amount. Budget revisions will be incorporated into the
Contract.
Indirect Administrative Costs
In no event shall The Trust fund indirect administrative costs in excess of ten (10%) percent of the total contract
award.
THIS SPACE IS LEFT BLANK INTENTIONALLY
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 29 of 44
Cost Reimbursement Method of Payment
The parties agree that this is a cost reimbursement method of payment contract; the Provider shall be paid in
accordance with the approved budget and/or approved budget revision as set forth in this Attachment.
invoice Requirements
The Provider shall submit an original request for payment, in the format prescribed by The Trust and in accordance
with the approved budget or approved budget revision. The request for payment is due on or before the fifteenth (15)
day of the month following the month in which expenditures were incurred (exclusive of legal holidays or weekends).
The Trust agrees to reimburse Provider on a monthly billing basis. The Trust reserves the right to request any
supporting documentation.
A final request for payment (last payment) from the Provider will be accepted by The Trust up to forty-five (45) days
after the expiration of this Contract. If Provider fails to comply, all rights to payment shall be forfeited. If The Trust
determines that Provider has been paid funds not in accordance with the Contract, and to which it is not entitled,
Provider shall return such funds to The Trust or submit appropriate documentation to support the payment. The Trust
shall have the sole discretion in determining if Provider is entitled to such funds and The Trust's decision on this
matter strati be binding.
if the Provider fails to serve the number of participants and/or fails to utilize the funds in accordance with the
Contract, The Trust may amend the Contract to reduce the amount of dollars. Any delay in amendment by The Trust
is not deemed a waiver of The Trust's right to amend or seek reimbursement for under -serving participants in
accordance with the Contract.
In order for a request for payment to be deemed proper as defined by the Florida Prompt Payment Act, all requests
for payment must comply with the requirements set forth in this Contract and must be submitted on the forms as
prescribed by The Trust. Requests for payment and/or documentation returned to Provider for corrections may be
cause for delay in receipt of payment. Late submission may result in delay in receipt of payment. The Trust shall pay
Provider within thirty (30) calendar days of receipt of Provider's properly submitted Request for Payment and/or other
required documentation.
In the event that Provider, its independent auditor or The Trust discovers that an overpayment has been made, Provider shall repay
said overpayment within thirty (30) calendar days without prior notification from The Trust.
The Trust shall retain any payments due until all required reports or deliverables are submitted and accepted by The
Trust.
Supporting Documentation Requirements
The Provider shall maintain records documenting actual expenditures and services provided according to the approved
budget and scope of services as required.
THIS SPACE IS LEFT BLANK INTENTIONALLY
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-1291 Page 30 of 44
Attachment C
Programmatic Data Reporting
Requirements
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 42 of 44
Attachment C
Programmatic Data Reporting Requirements
Contract No. 825-144
Agency name: City of Miami Parks and Recreations
Program name: Uniting for Peace
The Provider shall submit to The Children's Trust individual participant demographics, attendance,
additional output information, and outcome data, as noted in the Scope of Service (Attachment A).
Reporting will include direct submission of information into the electronic web -based reporting application
(Data Tracker), as well as standard paper reports, as noted below.
DEMOGRAPHICS, ATTENDANCE & OTHER OUTPUTS (electronic reporting in Data Tracker; requires
attendance at training and user login)
Activities with 3 or more contacts with the same participant wn!irl enter:
Participant Demographics (including all the items noted below), shall be entered within seven (7)
days of entry into the program. All participant demographics shall be updated on an ongoing basis
if and when new information is collected.
Participant Attendance shall be entered by the fifteenth (15th) day of the month following the end
of each month, exclusive of legal holidays or weekends.
Activities with less than 3 contacts per participant:
• Dates, number served, and locations (address and zip code) for each service activity delivered.
Monthly updates on the status or percent achieved toward other products or materials noted in the
Scope of Service.
Demographics required for participants with 3 or more contacts:
• Is participant a parent? (yes/no)
• Name (last, first, middle initial)
• Street Address, City, and Zip Code
• Gender (male, female)
• Date of Birth
• Race (American Indian/Alaska Native, Asian, Black/African American, Pacific Islander, White,
Other)
• Ethnicity (Hispanic, Haitian, Other)
• Preferred Language (primary spoken in home) (English, Spanish, Haitian Creole, Other)
• Adult's Highest Grade Completed
• Child's Social Security # (n/a for adult participants)
• Child's Miami -Dade County Public Schools ID Number (n/a for adult participants)
• Child's Current Grade Level (n/a for adult participants)
• Child's Current School (n/a for adult participants)
• Does child have a disability? (yes/no)
• If disabled, what type? (Autism, Chronic Medical Condition, Emotional and/or Behavioral Disorder,
Hearing Impairment, Learning Disability, Mental Retardation, Physical Disability, Visual
Impairment, Other)
City of Miami Parks and Recreation Department
[Contract .#825-144; Resolution #2006-129] Page 43 of 44
UU [COMES & NARRATIVE. REPORTS (Paper Reporting -. Excel and Word Documents)
Outcomes Measurement and Results (Excel spreadsheet reports customized for each
program/provider, based on current contract Scope of Service) —due monthly by the 15th of each
month for the previous month.
Quarterly Program Narrative Report (using standard Word document format provided by The Trust)
captures a BRIEF report of successes, challenges and supports needed —due quarterly by the 15th
of the month following the end of the quarter.
SCHEDULE OF REPORTS DEADLINES
Required Report
fl rt-('nrnes Measurement and
Results (Excel)
Data Tracker Electronic Reporting
of Demographics, Attendance,
and other outputs
Quarterly Program Narrative
Report (Word)
Reporting Due Date
Frequency
Monthly
Monthly
Quarterly
R jr 1 nth of cwch month For thc previous
month
By 15th of each month for the previous
month
For April, May and June -
DUE July 15th, 2008
For July, August and September -
DUE November 1Sth, 2008
For November, December and January
DUE February 15th, 2009 (with final
invoice)
City of Miami Parks and Recreation Department
[Contract #825-144; Resolution #2006-129] Page 44 of 44