HomeMy WebLinkAboutAgreementAgreement Number. 04-
FLORiDA DEPARTMENT OF EDUCATION
DIVISION OF SUPPORT SERVICES
FOOD AND NUTRITION MANAGEMENT
SUMMER FOOD SERVICE PROGRAM FOR CHILDREN AGREEMENT
Name of Sponsor.
Address:
INSTRUCTIONS: (1) Return two copies of this agreement with original signatures prior to the beginning 01 the
program to Food and Welke Management. Summer Food Service Program, 325 West Gaines Sheet, Room
1032. Tallahassee, Florida 32399-0400. (2) When the agreement is approved, one Copy will be fattened In the
Sponsor.
In order to effectuate the purposes of the Summer Food Service Program for Children. the Florida Department of
Education (hereinafter referred to as the leepartnenej and the sponsor whose name and address appear on the
Application for Participation (SFSP-F1) (hereinafter referred to as the "Sponsor) acting in behalf of each site fisted
on the Site Information Sheet, (SFSP-F2), covenant andagree as follows. •
A The DEPARTMENT AGREES TO THE extent of funds available from USDA, it shall reimburse the sponsor in
- accordance with applicable requirements and regulations of the Summer Food Service Program for Children,
• and any amendments thereto.
1_ In connection with meals served to children only at approved sites during any fiscal year for sponsors
approved to operate the Surimer Food Service Program. .
2 The amount of operational reimbursement for meals shall not exceed the lesser of:
(a) An amount equal to the total number of meals, by types, mutipled by the rates assigned by the
Department; or
(b) Actual operating costs incurred by the sponsor.
3. The amount of administrative reimbursement for meals shall not exceed the lesser of.
(a) An amount equal to the total number of meals, by types. multipled by the rates assigned by the
Department
(b) Actual administrative costs incurred by the sponsor, or
(c} An amount estimated in the sponsor's approved administrative budget.
4. Program income accruing to a sponsors program shalt be deducted from either operating or
administrative costs, whichever is applicable, before a comparison is made with the maximum rates
and the administrative budget.
B. The SPONSOR being the authoity for supervision and control over the program warrants that, it accepts final
financial and administrative responsibility for the program and that it wit:
1. Operate a nonprofit food service for children on school vacation during the months of May through
September or during the months of May trough September and at some other time or limes during the
year for children on school vacation under a continuous school calendar system;
2. For school food authorities, offer meals which meet the requirements and provisions set forth in 7 CFR
225 during times designated as the meal service periods by the sponsor, and serve the same meals to all
children; for all other sponsors, serve meats which meet the requirements and provisions set faith In 7
CFR 225 during times designated as the meal service periods by the sponsor. and serve the same meal
to alt children; .
3_ Serve meals without cost to all children. except that tamps may charge for meats served to children who
are not eligible for free or reduced price school meals;
4. Issue a free meal policy statement in accordance with 7 CFR 225:
5. Meet the training requirements for its administrative and site personnel. as required under 7 CFR 225;
6. Claim reimbursement only for the type or types of meals specified in the agreement and served 10
children at approved sites .during the approved meal service period; except that camps shalt claim
reimbursement only for the type or types of meals specified in the agreement and served without charge
to children who meet the Programs income standards:
7. Submit claims for reimbursement on a form provided by the Department in accordance with procadtues
established by the Department
8. Maintain, In the storage, preparation, and service of food. (roper sanitation and health standards in
conformance with all applicable state and local laws and regulations;
9. Accept and use, in as large quanblies as may be efficiently utilized in the program. such foods as may be
offered as donated by the Department
10. Have access to facTities necessary for storing. preparing and serving toad;
11. Maintain a financial management system as prescribed by the Department
12 Maintain on file documentation of sae visits and reviews in accordance with 7 CFR 225;
13. Maintain full and accurate records of all program operations under this agreement Upon request make all
accounts and records pertaining to the program available to state, federal, or other authorized officials
for audit or administrative review, at a reasonable time and place. Such records shall be retained for a
period of three years after the end of the fiscal year to which they pertain. except that. if audit findings
have not been resolved, the records shall be retained beyond the three year period as long as requited
for the reso1lton of any issues raised by the audit
14. Maintain children on site where meals are conshrned.
C. The Sponsor hereby agrees that it wit comply with Tate VI of the Civl Rights Act of 1964 (Public taw 88-352.
42 U.S.C. 2000d et seq.) and at requirements imposed by the regulations of the Department of Agriculture (7
CFR Part 15), Departrndtt of Justice (28 CFR Parts 42 and 50), and FNS directives or regulations issued
pursuant to that Act and the regulations` to the effect that, no person in the United Slates shall. on the
grounds of race. calor. national origin, sex, age. or disabidy be exactuded from partiapatwn in, be denied the
benefits of. or be o1h wise subjected to discrimination under any program or activity for which the sponsor
receives federal financial assistance kern the Department and hereby gives assurance that it well immediately
take any measures necessary to etfechrate this agreement
This assurance is given in consideration of and for tie purpose of obtaining any and alt federal financial
assistance, grants, and loans of federal funds: reimbursable grant or donation of federal
property and interest in property, the detailof federal personnel, and the sale and lease of, and the permission
to use. federal property or interest n such property or the furnishing of services without consideration or at a
nominal consideration, or at a consideration which is reduced for the purpose of assisting the redpient, or in
reoogriion ci the public interest to be served by such sale, lease. or furnishing of services to the recipient or
any improvements made with federal financial assistance extended to the program applicant by tie
Department. This includes any federal agreement, arrangement, or other contract which has as one of its
prxposes the provision of cash assistance for the purchase of food. and cash assistance for purchase or
rental of food service equipment or any other finandal assistance extended in remarece on the representations
and agreements made in this assurance.
8y accepting this assurance, the sponsor agrees to compile data. maintain records, and submit reports as
required. to permit effective enforcement of Tree VI and permit authorized USDA personnel during normal
working hours to review such records, books, and accounts as needed to ascertain compliance with Tide VI. If
there are any violations of this assurance. the Department of Agriculture. Food and Nutrition Service, shall
have the right to seek judicial enforcement of this assurance. This assurance is bindhng on the sponsor, es
successors, transferees, and assignees as long as they receive assistance or retain possession of any
assistance from the Department. The person or persons whose signatures appear below are authorized to
sign this assurance on the behalf of the sponsor.
D. The terms of this Agreement and the detailed information contained on the Appfic ation for Participation
(SFSP-Ft). and the Site Inromnation Sheets (SFSP-F2), which shad be considered a part of this Agreement,
shad not be modified or changed in any way other than by consent in writing of both parties hereto.
ESE 198
SFSP-F3
(Continued on Reverse)
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Sponsor
y
E. This Agreement may be renewed annually by the Department and the tb in: ,A9rseat and
mutual agreement in
writing. Renevralcontingent on the Sponsor meeting program requirementhose outlined in 225 Coda of Federal Reg► lanais and other pertinent firs
Department or U,e United States Department of Agriculture and shall pertaruto hot been given Deder ps
a�
jurisnt
diction that have submitted annual appecaeons and said app Ons
approval. hereunto, and the
t may be terminated upon 15 days written notice on the part of efrter party F. Thin Agreement eerr+en after receipt of evidence that the terns and conditions
of Vie e Agreement mere d of iris Agreement gmrenia � �m have not been full aorrpied ith Maws amie
and of the regulations governing by the
Sponsor. o termination of or Agreement f I are Agreement,
� the o ns of the
Sponsor
No and r or expiration words available to area. Termination of this
Sponsor to fomaintain o and retain reties Ad of 1964 shall be in accordance with
p,,�Cernent for noncompliance wilts Tree VI of the Civil Rights
applicable laws and regulations -
SPONSORING AGENCY
County
G.
may take such action, including prosecution for baud under applicable e or a negligent
trident
statutes tes� a redaim, if any part of the matey received by Me Sponsor,
s liabilityrough improper 0 the egonsot
action. is drninished, lost, misapplied. or diverted from the program_ for taw after the effective the dale of
shall remain in effect for the applicable periods or limitations as called by
termination d the Agreement made by the Department
of its right to request a review of decisions
H.
and the Sponsor, vs I oC,jdvate.that
I. Ile understood andagreed uited ire relating to She Food and Nutrition Services,
Regulation number 225, attached, are made a part of this Agreement and that the Department. Sponsor, and
sites are to abide by all of the cond+tions and terms set forth in ass regulations.
The Deparbtthe anal pfoun the Sponsor
or the Spons�s claim for reimbursement.
which - the participation o(a sponSof in the program
CERTIFICATION AND APPROVAL
Sponsor
My signature certifies that the information submitted on this fort and its attachments is true and
correct. I am aware that deliberate misrepresentation or withholding of information may result in
prosecution under applicable state or federal statutes.
Signature and Title of Authorized Representative
Date:
ESE198
SFSP-F3
must h
FLORIDA DEPARTMENT OF EDUCATION
Recommended for Approval by
Administrator. Food and Nutrition Management
Period of Agreement
From:
To:
Date:
Date:
Approved Br. Commissioner of Education or Designated Representative
final Srs
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