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Home My WebLink AboutExhibit 3Miami NICE: Partner Roles and Responsibilities City of Miami County AHS TCT UW C-One FCFC Other APPLICATION PERIOD Partner participation/contributions during the grant application period • Selected as lead applicant. and designated as "administrative / fiscal Lead." • Prepared partner Memorandum of Understanding (MOU) ■ Contributed cash match $50K. • Prepared final text and led final assembly of overall application and attachments (including coordination of other partners). • Wrote "Budget" and 'Budget Justification" • Wrote "Summary" and "Organizational Profiles" sections. • Contributed in - kind staffing to budget. • Contributed cash match $5QK (previously committed by AHS). • Provided application review and edit. • Contributed expertise for development of evaluation component. • Wrote drafts I and 11 of "Need for Assistance" section. • Provided application review and edit. • Contributed expertise for development of evaluation component. • Cash match $50K • Provided application review and edit. • Contributed expertise for development of evaluation component. • Convened partners. • Provided capacity -building program model/design. • Designated as "program lead." • Wrote drafts I and 11 of main application including: o "Results or Benefits" o "Approach" ""Training and Technical Assistance Strategy" "Sub -Awards Strategy" o "Evaluation Design" (with partner input) "Pre- and Post Assessment Strategies," "Data Collection and Analysis" • Provided application review and edit. • Provided input expertise regarding faith - based target audience, and experience with the CCF grant - making process. City of Miami County AHS TCT UW C•One FCFC Other GENERAL ADMINISTRATION • Financial management & reporting • Financial mngmnt & reporting • • CCF Reporting • Marketing/outreach • CCF Reports • CCF Kickoff event • Press releases • Email network • Submit training reports/data • Email network • Marketing; and input on materials. • Attend kickoff • Submit training reports/data • Email network • Marketing; and input on materials. • Attend kickoff • Submit training reports/data • Email network • Marketing; and input on materials. • Attend kickoff • Submit training reports/data • Email network • Marketing; and input on materials. • Attend kickoff • Submit training reports/data • Submit program managernent reports/data • Email network • Marketing; and input on materials. • Attend kickoff • Submit training reports/data • Email network • Marketing; and input on materials. • Attend kickoff NOTE: All partners should be offered the opportunity to participate in developing materials. • Collaborative Leadership Team • Lead • Member • Member • Member • Member • Member • Member • NOTE: Team to meet quarterly and as needed. Programming sub -committee (curriculums. Tools, etc.) NOTE: Refer to the Training and the TA sections of this document • Member • Member • Lead • Member" NOTE: Meet minimum monthly or as needed. • Evaluation sub -committee (initiative evaluation) • Member • Member • Lead • Member • NOTE: Estimated 4 meetings per year, or as needed. • ADDED post -grant period: "Ad Hoc" Cornmittee. Refer to 'Sub Awards' section of this document. • Refer to "Sub Awards' section City of Miami County AHS TCT UW C-One FCFC Other TRAINING • Centralized training coordination • Training consultant management • Centralized data collection TRAINING SESSIONS** • Community Workshop: Empowerment Evaluation Methods workshop • Community Workshop: Introduction to Outcome Measurement" • ADD UW's ADVANCED Outcomes Tr. (first is prerequisite). • Community Workshop: Community Assessment & Resources • Tabulate data from all training sessions in preparation for evaluation. • Data collection, entry, and reporting. • Contribute training sessions as part of collaborative Miami NICE schedule. • Submit client and evaluation data to City. • Contribute training sessions as part of collaborative Miami NICE schedule. • Submit client and evaluation data to City. • Contribute training sessions as part of collaborative Miami NICE schedule. • Submit client and evaluation data to City. • by TCT staff (up to 1day xupto4 deliveries) • by TCT staff (up to .5 day x up to 3) • Contribute training sessions as part of collaborative Miami NICE schedule. • Submit client and evaluation data to City. • by UW staff (up to 2 days. X up to 3 deliveries' • Coordinate centralized training calendar. • Provide partners with training support on an as -needed basis (re registration, venue identification, etc.). • Design/coordinate designated training sessions from Miami NICE schedule. • Submit client and evaluation data to City. • Provide training consultant management (screening, contracts payments, trouble- shooting, etc.) • Design/coordinate designated training sessions from Miami NICE schedule. ■ Submit client and evaluation data to City. • by VW staff (up to 2 days. X up to 3 deliveries' • by FCFC staff (up to .5 day x up to 3) • Community Workshop: Gel Connected to Program Development Resources! • Community Workshop: Collaborative & Decision - Making • by TCT staff (up to.5 day x up to 3) • By C-One and consultant (up to .5 day x up to 1) • Community Workshop: Staff Motivation & Retention — • by TCT staff (up to .5 day x up to 3) • Community Workshop: Financial policies, procedures, controls (using CART standards and delivery) • Community Workshop: Board Building (Board Source +McKenzie)SVP progression)) • Provide input and assistance for use of CART financial standards • by C-One and consultant w/support from AHS staff (up to .5 daY_I9P1°. .)..... • by C-One and consultant (up to .5 • Community Workshop: Training & Development of Volunteers (in partnership with Hands on Maim and using the national Points of Light curriculum. • -by C-One + consultant + partners with HOM (up to .5 day x up to 3 deliveries) • Nonprofit 101-102-103 series • by C-One staff + legal consultant (up to 3 hr. x up to 3 • Community Workshop: Ten Technology Practices for Nonprofits. • by C-One and consultants (up to .5 dayxupto3 deliveries) • Marketing and Showcasing Your Agency • by TCT staff (up to . .5 day x up to 3) • Getting Ready for Dollars • by FCFC staff (up to.5xupto3) • Community Workshop: Grant Writing • by County staff (up to 1 day x up to 3 • Community Workshop: Non -grant revenues for nonprofits • by consultants (up to .5 day x up (o3 defiveries) • Community Workshop: Appealing to Individual donors & foundations (using the SMART WayTM curriculum) • by consultant (up to .5 day x up to 3 deliveries) City of Miami County AHS TCT UW C-One FCFC Other Sub -Awards • Application/selection process ■ Submit final Sub - Award" Plans (I and II) including RFP, MOA, etc. • Confirm City processlcriteria requirements for all aspects of sub -award process, ■ Receive applications ■ Tabulate data • Prepare reviewer packets, • Collaborative identification, orientation, and coordination of reviewers. • Participate in fina selection • Review/edit Sub - Award Plan. • Provide grant making expertise, advice, and troubleshooting. • Collaborative identification, orientation, and coordination of reviewers. • Participate in final selection • Review/edit Sub - Award Plan — version II • Collaborative identification, orientation, and coordination of reviewers. • Participate in final selection • Review/edit Sub - Award Plan — version II ■ .Online RFP download function. • Online Letter of Intent function. • Collaborative identification, orientation, and coordination of reviewers. • Participate in final selection • Review/edit Sub - Award Plan — version II • . Collaborative identification, orientation, and coordination of reviewers. • Participate in final selection • Identify corrections to Sub -Award Plan — version 11 • Review/edit Sub - Award Plan. • Planning and troubleshooting • Collaborative identification, orientation, and coordination of reviewers. • Participate in final selection • Review/edit Sub - Award Plan. • Provide RFP distribution point. • Application Information Sessions and Training • Advertise. • Host and coordinate venues. • Maintain sign -in sheets. • Presenter • Advertise. • Prepare Info Session presentation. • Prepare participant packets. • Provide presentation equipment. • Presenters. • Tabulate session evaluation data. • Advertise. • Provide on -site staff support. ■ Advertise. • Advertise. • Advertise. • Prepare Training Session presentation • Presenter • Enter participant registration data. • Advertise. • • Consultant engagenient/deployment: for on -on -one assistance throughout implementation and evaluation of sub -awards, and post assessment. --Success Partners --Technical Consultants • Tabulate post assessment data • Share consultant pool. • • Consultant management and deployment (Success Partners, Technical Consultants) • • Organizations and consultants serve as success partners and technical consultants. City of Miami County AHS TCT UW C•One FCFC Other OTHER GRANTEE ACTIVITIES • Host a celebration for all participants, partners, consultants, etc. • participate ■ participate • participate • participate •Coordinate by subcontract with (.5 day x 6 deliverients) 6 deliveries) • participate ■ participate • Participant Practicum: Empowerment Evaluation for CCF groups • Conclusion EVALUATION • CCF Reporting • Data maintenance • Evaluation Sub - Committee • Evaluation Sub- Committee • Evaluation Sub- Committee • Evaluation Sub- Committee •Evaluation Sub- Committee • Assessment strategy • Tabulate assessment data (individual + aggregate) • • •• • • Orientation to assessment (presented at kick- off) • Deploy SPs to: Collect assessment data On -site refleclionlexpl. Request tech cnslt. Assessment report • Manage "consultant voucher system + tech consultants. • Manage 'scholarship fund". • Organizations and consultants serve as success partners and technical consultants. ATTACHMENT B: C-ONE BOARD RESOLUTION Miami NICE PSA CONE Final 04 21 08 13 CORPORATE RESOLUTION WHEREAS, Center On Nonprofit Effectiveness, a Florida for -profit corporation whose principal address is 3250 SW Third Avenue (hereinafter, the "Corporation"), desires to enter into a Professional Services Agreement with the City of Miami, a copy of which is attached hereto (hereinafter, the "Agreement"); and WHEREAS, the Board of Directors of the Corporation has considered the matter through a duly held corporate meeting of the Executive Committee conducted in accordance with Articles and By -Laws of the Corporation, copies of which Articles and By -Laws are attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS of the Corporation that Linda Schotthoefer as Executive Director and Patrick Morris as board member are hereby authorized and instructed to negotiate, to enter into, to execute; and to deliver the Agreement and to undertake the duties, responsibilities and obligations as stated in such Agreement in the name of and on behalf of this Corporation with the City of Miami upon terms and conditions contained in the Agreement to which this Resolution is attached. DATED tenth day of April, 2008. Chair,'Board of Directors Center on Nonprofit Effectiveness Print Name: David Correa Member, oard of Direct s Center on Nonprofit Effectiveness Print Name: Jesse Leon ,A Iembe oard of Directors Center on Nonprofit Effectiveness Print Name: Sherry Ulsh Treasurer, Board of Directors Center on Nonprofit Effectiveness Print Nam-: Karen Echols ��Tember, :oard of Dir is Center on Tonprofit Effectiveness Print Name: Marcia Narine ice Chfr, Board of Directors, Center on Nonprofit Effectiveness Prin %l•. Lehman iiie Member, Board of Directors Center on Nonprofit Effectiveness Print Name: Leila Chang Ripich ATTACHMENT C: COOPERATIVE AGREEMENT BETWEEN DHHS AND CITY OF MIAMI Miami NICE PSA CONE Final 04 21 08 14