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HomeMy WebLinkAboutCRA-R-24-0041 Signed Amendment No. 1AMENDMENT No. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF MIAMI AND HORSEPOWER ELECTRIC, INC. This Amendment No. 1 to the Professional Services Agreement ("Agreement") for Request for Proposals (RFP) No. 352306,1, dated February 13, 2014, by and between the City of Miami, a Municipal Corporation of the State of Florida (herein after referred to as the "City"), and Horsepower Electric, Inc., a Corporation, qualified to do business in the State of Florida (herein after referred to as "Horsepower"), is entered into this .1-5#` day of Jon.. 2018. The following changes, additions, clarifications, and deletions amend the Agreement documents, and shall become an integral part of the Contract Documents. The remaining provisions are now in effect and remain unchanged. The Agreement is hereby amended as follows: In accordance with Section 2.22, Additional Services, of the Solicitation, the City may add additional services to any resultant contract upon successful negotiations and mutual consent of the contracting parties. The City and Horsepower have successfully negotiated the addition of the following services: 1. Furnish and install Christmas lights on existing Banyan trees on Coral Way. Price includes adding an electrical receptacle at the base of each tree for the Christmas lights - $1,650.00 each; 2. Furnish and install Christmas lights on existing Royal Palm trees up to twenty feet (20') on Biscayne Boulevard. Price includes adding an electrical receptacle at the base of each tree for the Christmas lights - $1,200.00 each; 3. Furnish and install Christmas lights on existing Canary Palm trees up to twenty feet (20') on Biscayne Boulevard. Price includes adding an electrical receptacle at the base of each tree for the Christmas lights - $1,200.00 each; 4. Furnish and install Christmas lights on existing Oak trees on Biscayne Boulevard. Price includes adding an electrical receptacle at the base of each tree for the Christmas lights - $1,650.00 each; 5. Furnish and install Christmas lights on existing Sabal Palm trees up to twenty feet (20') - $450.00 each; 6. Furnish and install wall mounted light fixtures, transformers, and associated wires - $1,850.00 each; and 7. Furnish and install pendant tree mount light fixtures, transformers, and associated wires - $1,373.00 each. 1 Furnish and install the following items to existing street lights on NW 15` Street between NW 3`d Avenue and NW 1" Avenue: 1. 2" Conduit, Directional Bore - $25.00 each, estimated quantity: 525; 2. Lighting Conductors #6awg - $2.50 each, estimated quantity: 1,575; 3. Pull Boxes - $950.00 each, estimated quantity: 5; 4. Pole Cable Distribution System (FDOT Design Standard Index 17500) - $750.00 each, estimated quantity: 5; 5. Ballast - $175.00 each, estimated quantity: 5; and 6. Lamp - $55.00 each, estimated quantity: 5. 2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written. THE CITY OF MIAMI, FLORIDA ATTEST: Todd Hannon City Clerk APPROV D AS TO LEGAL FORM AND COR: ; ESS: r By: Victori. endez, C' y Attorney City of Miami, a municipal corporation of the State of Florida . Gonzalez, MAD., Cit Manager APPROVED AS T REQUIREMEN Y Ann-M. ie Sh. pe, Director Risk anage3 ent Department ATTEST: HorsepowerjElectric, I Signature; Signature: Print Name: i S T-'l fl& C'O Print Name: ii cV©v� CIS LID Title: C.Mt 4-Kg 3 Title: AGENDA ITEM SUMMARY FORM File ID: #3874 Date: 03/23/2018 Commission Meeting Date: 04/26/2018 Type: Resolution Subject: Approve Amendment No.1 - and Maintenance Contract Purpose of Item: Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All DBOM Street Lighting Design, Installation, Repairs The nature of this item is to approve Amendment No. 1 to the Design -Build -Operate - Maintain ("DBOM") Street Lighting Design, Installation, Repairs and Maintenance Citywide Contract, No. 352306, between the City of Miami ("City") and Horsepower Electric, Inc. ("Horsepower), for the addition of Christmas lighting equipment for various types of trees, and the addition of lighting equipment to be furnished and installed on NW 1st Street between NW 3rd Avenue and NW 1st Avenue, subject to the availability of funds and budget approval at the time of need. Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, including increases to the funding which may be administratively approved by the City Manager subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, without limitation, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. The current contract's initial term will end on December 11, 2018. There are two (2) five (5) year options to renew. Background of Item: On December 12, 2013, pursuant to R-13-0497, the City Commission, approved Contract No. 352306, between the City and Horsepower for DBOM Street Lighting Design, Installation, Repairs and Maintenance for a five (5) year term with an additional two (2) options to renew for five (5) years. On December 14, 2017, pursuant to R-17-0591, the City Commission, authorized the City Manager to establish a pilot program for holiday landscape lighting to enhance signature corridors during the holiday seasons. The lighting was placed on Coral Way (SW 22 ST). The installation was very well received by the general public and additional locations in the City are currently being evaluated for implementation in the upcoming Holiday Season. Amendment No. 1 is being brought before the City Commission to add holiday lighting equipment and installation of Holiday landscape lighting to the contract, to be furnished and installed citywide where applicable. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $7,500,000.00 (in appreciate) General Account No: Special Revenue Lane Closure Funds or other available sources Department of Resilience and Public Review Completed Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Clerk Reviewed B Works 03/23/2018 1:37 PM Donovan Dawson Christopher M Rose Annie Perez Nzeribe Ihekwaba Nzeribe Ihekwaba Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Valentin J Alvarez Victoria Mendez City Clerk's Office Juvenal Santana Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Department Head Com pleted Com pleted Com pleted Com pleted Com pleted Com pleted Com pleted Com pleted Com pleted Com pleted Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 03/29/2018 8:46 PM 03/29/2018 8:53 PM 04/02/2018 2:54 PM 04/12/2018 3:50 PM 04/12/2018 3:55 PM 04/12/2018 7:02 PM 04/12/2018 7:04 PM 04/16/2018 10:48 AM 04/17/2018 11:54 AM 04/26/2018 9:00 AM 05/01/2018 5:01 PM 05/01/2018 5:14 PM 05/04/2018 4:17 PM Com pleted 05/07/2018 4:52 PM City of Miami Legislation Resolution Enactment Number: R-18-0167 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3874 Final Action Date:4/26/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING THE DESIGN -BUILD -OPERATE -MAINTAIN ("DBOM") STREET LIGHTING DESIGN, INSTALLATION, REPAIRS, AND MAINTENANCE CITYWIDE CONTRACT BETWEEN THE CITY OF MIAMI ("CITY") AND HORSEPOWER ELECTRIC INC., A FLORIDA FOR PROFIT CORPORATION ("HORSEPOWER"), AWARDED BY RESOLUTION NO. 13-0497 DATED DECEMBER 12, 2013; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT WITH HORSEPOWER, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO PROVIDE ADDITIONAL SERVICES CONSISTING OF THE MUTUALLY AGREED ADDITION OF HOLIDAY LANDSCAPE LIGHTING ON VARIOUS TYPES OF TREES AND THE ADDITION OF LIGHTING EQUIPMENT TO BE FURNISHED AND INSTALLED ON SPECIFIED STREET CORRIDORS; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 13-0497 adopted by the City Commission on December 12, 2013, the City of Miami ("City") issued Request for Proposals ("RFP") No. 352306 to establish a contract to design -build -operate -maintain ("DBOM") street lighting design, installation, repairs, and maintenance Citywide for an initial term of five (5) years with two (2) additional five (5) year options to renew; and WHEREAS, as a result of RFP No. 352306, the City executed a Professional Services Agreement ("PSA") with Horsepower Electric, Inc., a Florida for profit corporation ("Horsepower"); and WHEREAS the PSA's initial five (5) year term commenced on February 13, 2014 and ends on February 12, 2019; and WHEREAS, with the two (2) additional five (5) year options to renew, the PSA provides for a possible total term of fifteen (15) years; and WHEREAS, the City seeks to amend the PSA with Horsepower to provide additional services consisting of the mutually agreed addition of holiday landscape lighting on various types of trees and the addition of lighting equipment to be furnished and installed on specified street corridors ("Amendment"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized1 to execute the Amendment to the PSA with Horsepower, in a form acceptable to the City Attorney, in order to provide additional services consisting of the mutually agreed addition of holiday landscape lighting on various types of trees and the addition of lighting equipment to be furnished and installed on specified street corridors. Section 3. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission APPROVED AS TO FORM AND CORRECTNESS: ndeCity Attar ey 4/17/2018