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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FI- 33133
www.miamigov.com
File Number: 08-00444 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR PROPOSAL 55025,1, THAT THE TOP -RANKED FIRM, OPEN, INC., IS THE
MOST QUALIFIED FIRM TO PROVIDE AN ELECTRONIC PATIENT CARE
REPORTING SYSTEM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED
FORM(S), WITH OPEN, INC., FOR THE TERMS LISTED UNDER EACH
RESPECTIVE AGREEMENT, AT AN INITIAL COST NOT TO EXCEED $350,000,
WHICH INCLUDES THE IMPLEMENTATION OF AN ELECTRONIC PATIENT
CARE REPORTING SYSTEM AND FIRST YEAR MAINTENANCE AT NO
ADDITIONAL COST TO THE CITY OF MIAMI; ALLOCATING SAID FUNDS FROM
THE URBAN AREA SECURITY INITIATIVE FISCAL YEAR 2005 GRANT, PTAEO
NO. 18-180001-01.01-1261-EQUIP-181000; AUTHORIZING FOR FUTURE
ANNUAL MAINTENANCE PAYMENTS AS DETERMINED BASED ON
DISCOUNTS, WHENEVER APPLICABLE; ALLOCATING FUNDS FOR FUTURE
YEAR FUNDING FROM VARIOUS SOURCES OF FUNDS, SUBJECT TO THE
AVAILABILITY AND BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, the City of Miami issued Request for Proposal ("RFP") 55025,1, for the provision
of an Electronic Patient Care Reporting System, three (3) proposals were received, and one (1) was
deemed non -responsive; and
WHEREAS, the Evaluation Committee, appointed by the City Manager determined that the
Proposal submitted by the top ranked firm, Open, Inc., was responsive to the RFP requirements; and
WHEREAS, funding will be derived from the Urban Area Security Initiative ("UASI") Fiscal Year
2005 Grant, PTAEO No. 18-180001-01.01-1261-EQUIP-181000, with future year funding subject to
budgetary approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORI DA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as if fully set forth in this Section.
Section 2. The recommendation of the of the City Manager approving the findings of the
Evaluation Committee, pursuant to RFP 55025,1, that the top -ranked firm, Open, Inc., is the most
qualified firm to provide an Electronic Patient Care Reporting System, is accepted.
City of Miami Page 1 of 2 Printed On: 4/16/2008
File Number: 08-00444
Section 3. The City Manager is authorized{1} to negotiate and execute an Agreement(s), in
substantially the attached form(s), with Open, Inc., for the terms listed under each respective
agreement, at an initial cost not to exceed $350,000, which includes the implementation of an
Electronic Patient Care Reporting System and first year maintenance at no additional cost to the City
of Miami, with funds allocated from the UASI Fiscal Year 2005 Grant, PTAEO No. 18-180001-01.01-
1261-EQUIP-181000.
Section 4. Future annual maintenance payments as determined based on discounts, whenever
applicable, are authorized, with funds allocated from various sources of funds, subject to the
availability and budgetary approval at the time of need.
Section 5. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 4/16/2008