HomeMy WebLinkAboutSummary FormDate: 03/20/2008
AGENDA ITEM SUMMARY FORM
FILE ID: O o
Requesting Department: Purchasing
Commission Meeting Date: 04 /24/ 2008 District Impacted: All
Type: ® Resolution n Ordinance n Emergency Ordinance n Discussion Item
n Other
CA.6
Subject: Framing of Protocol Documents, Pictures, Certificates and Other Official Documents,
Citywide, IFB 70037
Purpose of Item:
The nature of this item is to establish a term contract for Framing of Protocol Documents, Pictures,
Certificates and Other Official Documents, Citywide, with Custom Quality Framing, Inc. and I've
Been Framed, Inc., for an initial contractual period of two (2) years with options for renewal for two
(2) additional one-year periods on an as needed basis under the bid prices, general and special terms
and conditions of IFB 70037. Allocating funds from the various sources of funds from the user
departments and agencies, authorizing said services as needed, subject to availability of funds and
budget approval at time of need.
Background Information:
The City has a need for Framing of Protocol Documents, Pictures, Certificates and Other Official
Documents, Citywide. On January 23, 2008, the Purchasing Department issued an Invitation for Bid
(IFB-No. 70037). As required by the Procurement Code, the IFB was advertised and issued on-line.
On February 11, 2008, at the bid opening, two (2) bidders submitted bids, and the bids have been
tabulated. The Purchasing Department is recommending award to Custom Quality Framing, Inc. and
I've Been Framed, Inc., the lowest responsive, responsible bidders per bid specifications. The
estimated annual contract amount is $15,000.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by various depai Intents, citywide.
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE1
CIP Budget
If using or receiving capital funds
Grants Risk Management
Purchasing LAt--(_i Dept. Director
r �
Chief /�//(r
IG QVeV()/OT City Manager
Page 1 of 1