HomeMy WebLinkAboutSummary FormFILE ID: Q V'{ 3s9
RE.7
Date:/k2/2008 Requesting Department: Capital i►ii},iv�........_
Commission Meeting Date: District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to award Agreements to Post Buckley Schuh & Jernigan, Inc. and DMJM Harris,
Inc. to provide Capital Program Support Services for the multi -year Capital Improvements Plan .
Purpose of Item:
To accept the recommendation of the City Manager to approve the findings of the Evaluation
Committee's ranking, pursuant to RFP 06-07-034, and to authorize the City Manager to execute
Professional Services Agreements with the highest ranked firms, Post Buckley Schuh & Jernigan, Inc.
and DMJM Harris, Inc., for Capital Program Support Services for the multi -year Capital
Improvements Plan.
Background Information:
On 11/5/07, the Department of Capital Improvements (CIP) issued a Request for Proposals (RFP) No.
06-07-034. The RFP anticipated awarding up to two (2) Agreements for Capital Program Support
Services (CPSS). The highest ranked firm (Prime) is expected to provide all Capital Program Support
Services required by the City. The City may award a separate agreement to the second highest ranked
firm (Secondary) to assist the City in those instances where the Prime cannot provide the staffing or
services required by the City in the timeframe required by the City.
On 12/6/07, seven (7) submittals were received in response to the RFP. An evaluation committee met
on 1/9/08 to review and develop a short-list of the most qualified firms. The four (4) short-listed firms
were DMJM Harris, Inc. (DMJM), Jones Lang LaSalle, Post Buckley Schuh & Jernigan (PBSJ) and
URS Southern Corporation.
Continued on next page
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B -7 O go g(-V/3 - 7 O SAD 9
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Im . ac :
CIP
using or ceiving capital funds
Grants N/A
Purchasing f)
Chief i
*Fiscal Ye&*
FY 07-08
FY 08-09
FY 09-10
$5,555,886
*
Final A . 1 royals SIGN AND ATE
Budget
3��1108
wl'►12�»�
sk Management
Wept. Director
City Manager
ct (based on work commencin' t'plfil 21, 2008)
1,425,000
$ 2,630,000
$ 1,500,000
Background Information continued...
The committee requested that the four short listed firms respond to questions during a forty-five (45)
minute question and answer session conducted with each firm on 1/23/08. The short listed firms were
given an opportunity to provide answers to a series of questions and each was able to present their
team's experience and capabilities in the allotted timeframe. Based on their responses, the highest
ranked firm was PBSJ.
City staff conducted negotiations with PBSJ and PBSJ has agreed to provide the necessary staffing for
an annual not to exceed rate of $2,527,943. Additionally, the hourly rates for additional services have
been negotiated and the City may call upon PBSJ staff or their sub -consultants to provide additional
services as needed. The agreement is for a 2 year period with the option to renew for 3 additional 1 year
periods. The maximum compensation for the two years is $5,055,886, which includes anticipated
additional services.
The Committee selected DMJM Harris, Inc. (DMJM) as the Secondary firm and the City has negotiated
hourly rates on an as needed bases should their services be required. The agreement is for a 2 year
period with the option to renew for 3 additional 1 year periods. The maximum compensation for the first
year is $250,000, with the total not to exceed amount over two years capped at $500,000.
The total fiscal impact of this legislation is the calculation of the maximum compensation allowable
over a 2 year period for both the Prime and Secondary firms combined, $5,555,886.