HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 3/13/2008
Commission Meeting Date: 4/10/08
Requesting Department: CIP Department
District(s) Impacted: ❑ 1 ®2 ❑3 [4 05
Type: ® Resolution n Ordinance n Emergency Ordinance ❑ Discussion Item n Other
Subject: Resolution to approve Amendment No. 1 to the Agreement with Intercounty US Laboratories —
US Labs, Inc. d/b/a Bureau Veritas, Inc. for the provision of Environmental Assessment and Remediation
Services for the Virginia Key Landfill Project, B-35002
Purpose of Item:
To authorize a continuation of work and the related increase in fees to the Agreement with Intercounty US
Laboratories USL, Inc ("US Labs") d/b/a Bureau Veritas, Inc., to provide Environmental Assessment and
Remediation Services ("Services) for the Virginia Key Landfill Project, B-35002 ("Project") by executing a,
revised Amendment No. 1. The full scope of Amendment No. 1 includes tasks 11-15, previously authorized by
Resolution No. 07-003, plus additional tasks 16-19, as further detailed below, required by Miami -Dade County.
Miami Dade County will reimburse the City upon project completion and submittal of the Comprehensive'
Landfill Closure Plan. This Amendment will increase the Agreement by an amount not to exceed $711,293
increasing the total from $650,000 to $1,361,293 for Phase 1 of the Project.
Background Information:
The City received 5 proposals in response to RFP 04-05-109 to procure Services for the Project. The Evaluation
Committee ranked the firms as follows: (1) US Labs, (2) Camp Dresser & McKee, Inc. and (3) WRS
Infrastructure & Environment, Inc. The Committee's recommendation to enter into negotiations with the highest
ranked firm was approved by Resolution 06-0050, adopted 1/26/06. Negotiations were successful and the scope'
of work was structured into 3 phases allowing the City to evaluate the success of the project and performance of
Services at each Phase. The fixed fee for Phase I was negotiated as an amount not to exceed $1,160,980,
consisting of $627,876 for services plus a $22,124 owners contingency for tasks 1-10 for a total of $650,000; and
$433,104 plus $77,876 owners contingency for a total of $510,980 for tasks 11-15. Resolution No. 07-0032,
adopted January 11, 2007 approved the immediate execution of the Agreement (tasks 1-10) and the future
execution of Amendment No. 1 (tasks 11-15). The execution of Amendment No. 1 was planned to coincide with
the receipt of grant funding from the County. Continued on next page....
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-35002
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $711,293
CIP
If using or
Grants
Final Approvals
JS1GN AND DATE)
Budget 1.AJvA
Risk Management
N/A
Purchasing - N/A_
Chief
Dept. Director
City Manager
Proiect Manaeer: Gary Fabrikan
Background Information Continued...
Amendment No. 1 is being brought back to the Commission for approval for two reasons. 1) The anticipated
County funding has been delayed due to the additional documentation required by the County which will be
provided by the Comprehensive Landfill Closure Plan (CLCP). Therefore, the City has determined that it will fund
Amendment No. 1 with City funds. The County will reimburse the City for this expense, but not until a later time,
after the County's approval of the CLCP. 2) In negotiations with the County regarding the grant funds, the County
determined that the CLCP should be completed as part of Phase I. Tasks 16-19 which are directly related to the
CLCP, have been added to the Scope of Services included in Amendment No. 1 at an expense of $182,103 for
services plus an $18,210 owner's contingency for a total of $200,313 for tasks 16-19. The total fee for tasks 11-19,
the full Scope of Amendment No. 1, is $615,207 plus $96,086 as owner's contingency. This Resolution will
authorize execution of Amendment No. 1 which will increase the existing Agreement by $711,293 from $650,000
to an amount not to exceed $1,361,293.
A breakdown of the fee by task is presented below:
1. Project Initiation and Kick-off Meeting $12,870
2. Historical Records Review, Research and Interviews $17,055
3. Site Specific Health and Safety Plan $5,110
4. Program Management $24,260
5. Land Survey $116,289
6. Contamination Assessment Plan and DERM Approval $48,412
7. Wetlands Survey $68,390
8. Characterization of Waste and Horizontal Delineation $128,730
9. Vertical Waste Delineation $122,578
10. Installation of Landfill Gas Probes $84,182
11. Landfill Gas Survey $34,982
12. Groundwater Quality Assessment $235,158
13. Surface Water and Sediment Sampling $22,158
14. Aquifer Characterization $70,505
15. Site Assessment Report Preparation and DERM Approval $70,301
*16. Obtain Regulatory Agency Approval of Design Concepts $19,803
* 17. Develop Conceptual Closure Design $94,861
* 18. Develop Schedule of Values $35,368
*19. Obtain County and Bond Engineer Approval of Schedule of Values $32,071
Subtotal $1,243,083
Owner Authorized Contingency $118,210
TOTAL $1,361,293
*Additional tasks 16-19 in the scope of work were added at the request of Miami -Dade County and are
to be performed as part of Amendment No. 1.