HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: CS - S
Date: 03/03/2008 Requesting Department: General Services Administration and
Fire -Rescue
Commission Meeting Date: 04/10/2008 District Impacted:
Type: ® Resolution n Ordinance n Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Sole Source for the Provision of Services and Replacement Parts/Equipment for the Automated
Computerized Fuel Facility System (FuelOmat System)
Purpose of Item:
A resolution of the Miami City Commission, by a four -fifth (4/5ths) affirmative vote, after an
advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole
source; waiving the requirements for competitive bidding procedures, and approving the sole source
for the provision of Services and Replacement Parts/Equipment for the Automated Computerized Fuel
Facility System (FuelOmat System) for General Services Administration and Fire -Rescue
Departments at the General Services Administration fuel facility from AHA Electronic & Fuel
Systems, Inc_, located at 3159 Riddle Road, West Palm Beach, FL 33406, the sole source provider, on
an as needed, when needed contract basis, for a one (1) year period with the option to extend for two
(2) additional one-year periods with prices fixed and firm for the three year period. Allocating funds
from the various sources of funds from the user departments and agencies, subject to availability of
funds and budgetary approval at time of need.
Background Information:
The Department of General Services Administration and Department of Fire -Rescue are seeking
approval of a sole source award to AHA Electronic & Fuel Systems, Inc., the representative for Orpak
USA, Inc. (formerly known as Rapac Network International, Inc.), in South Florida, for the provision
of Services and Replacement Parts/Equipment for the Automated Computerized Fuel Facility System
(FuelOmat System). This will prevent a driver from starting the vehicle while the fueling hose is still
in the vehicle, thereby eliminating "driveaways", which tear out the hose and spill fuel, resulting in
costly repairs to the City, and unauthorized fueling completely. The estimated total contract amount
is $48,000.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Dept.
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: Final Approvals
(SIGN AND DATE)
CIP Budget
if using or receiving capital funds
Grants x ` = Risk Management
Purchasing ' Dept. Director
Chief ,'/ L" )3 City Manager
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