HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: C,g O 3 3 )
Date: 03/06/2008 Requesting Department: Purchasing
Commission Meeting Date: 04 / 10 / 2008 District Impacted: All
Type: Resolution n Ordinance ❑ Emergency Ordinance n Discussion Item
❑ Other
Subject: Lot Clearing Services — Citywide, IFB 61028,2
Purpose of Item:
The nature of this item is to establish a term contract for Lot Clearing Services — Citywide with Edu-
Tech, Inc. (primary), C&W Lawn Care, Inc. (secondary) and Weed A Way, Inc. (tertiary), for an
initial contractual period of two (2) years with options for renewal for two (2) additional one-year
periods on an as needed basis under the bid prices, general and special terms and conditions of IFB
61028,2. Allocating funds from the various sources of funds from the user departments and agencies,
authorizing said services as needed, subject to availability of funds and budget approval at time of
need.
Background Information:
The City has a need for Lot Clearing Services - Citywide. On January 7, 2008, the Purchasing
Department issued an Invitation for Bid (IFB-No. 61028,2). As required by the Procurement Code,
the IFB was advertised and issued on-line. On February 6, 2008, at the bid opening, seven (7) bidders
submitted bids, and the bids have been tabulated. The Purchasing Department is recommending
award to Edu-Tech, Inc. (primary), C&W Lawn Care, Inc. (secondary) and Weed A Way, Inc.
(tertiary), the three (3) lowest responsive, responsible bidders per bid specifications. The estimated
total contract amount is $320,000.00
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Dept.
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital fund
Grants Risk Management
Purchasing ' Dept. Director
Chief f/ ;/� , . j c ; r � City Manager