HomeMy WebLinkAboutSummary FormDate: 3/13/2008
AGENDA ITEM SUMMARY FORM
FILE ID: 0 g -d Q 3 3t�
Requesting Department: Purchasing
Commission Meeting Date: 4/10/2008 District Impacted: All
Type: Z Resolution ❑ Ordinance
❑ Other
Subject: Oils and Lubricants
Purpose of Item:
Emergency Ordinance ❑ Discussion Item
The nature of this item is to establish a contract for the purchase of Oils and Lubricants, on an as needed basis, from
various vendors, pursuant to the Southeast Florida Governmental Purchasing Co-operative Group Bid No. 76042, for an
initial period of one (1) year, with the option to extend for three (3) additional one (1) year periods, subject to any further
extensions or replacement contracts by the Southeast Florida Governmental Purchasing Cooperative Group, to be utilized
on an as needed contract basis, allocating funds from the various sources of funds as may become available at time of
need.
Background Information:
This contract will allow for the purchase of motor oils, transmission fluid, hydraulic oil, and other greases and lubricants
necessary and vital for the maintenance and operability of the City's vehicles and other equipment.
For the past several years, approximately twenty-six (26) governmental entities have participated in Co-operative
Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing Co-operative Group was formed in an
effort to provide cost savings and cost avoidances to all entities by utilizing the buying power of combined requirements
for common, basic items.
The City of Miami issued Bid No. 76042 as the lead agency, on behalf of the City of Miami and various other
governmental entities included in the Southeast Florida Governmental Purchasing Co-operative Group. As required by the
Procurement Code, the IFB was advertised, and bidders were notified of the bid document on-line. Bids were due and four
(4) responses were received on February 27, 2008. The various vendors identified on the attached Tabulation Sheet
submitted the lowest responsive and responsible bids and are therefore recommended for award. The estimated
contract value for the Co-operative Group is $ 52 0 , 0 0 0., and the estimated contract value for the City of Miami is
$60,000.00.
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
.(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants ,.n„r,,, Risk Management
' f
Purchasin c ` " Dept. Director
Chief /_, , r840 City Manage
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