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HomeMy WebLinkAboutAttachment B• ATTACHMENT B - COMPENSATION AND PAYMENTS ARTICLE 81 MANNER OF COMPENSATION The fees for Professional Services for each Work Order shall be determined by one of the following methods or a combination thereof, at the option of the Director or designee, with the consent of the CONSULTANT. a) A Lump Sum (See Section B3.01). b) An Hourly Rate, as defined in Section B3.02. NOTE: The Lump Sum manner of compensation is the preferred and primary form of compensation. B1.01 COMPENSATION LIMITS The aggregate sum of all payments for fees and costs, including reimbursable expenses, to the CONSULTANT payable by the CITY under this Agreement shall be limited to the amount specified in Section 2.04-1 as the maximum compensation limit for cumulative expenditures under this Agreement. Under no circumstances will the CITY have any liability for work performed, or as otherwise may be alleged or claimed by CONSULTANT, beyond the cumulative amount provided herein, except where specifically approved in accordance with the City Code by the City Manager or City Commission as applicable as an increase to the Agreement and put into effect via an Amendment to this Agreement. 81.02 CONSULTANT NOT TO EXCEED Absent an amendment to the Agreement or to any specific Work Order, any maximum dollar or percentage amounts stated for compensation shall not be exceeded. In the event they are so exceeded, the CITY shalt have no liability or responsibility for paying any amount of such excess, which will be at CONSULTANT's own cost and expense. ARTICLE B2 COMPENSATION RATES 82.01 FEE BASIS All fees and compensation payable under this Agreement shall be formulated and based upon the Compensation Rates in Schedule 81 incorporated herein by reference. Said Rates are the effective rates, as approved by the CITY, payable by CITY for CONSULTANT and SUB -CONSULTANT employees in the specified professions and job categories that are to be utilized to provide the services under this Agreement, regardless of manner of compensation. B2.02 EMPLOYEES AND JOB CLASSIFICATIONS Schedule B1 identifies the professions, job categories and/or employees expected to be used during the term of this Agreement. These may include engineers, professional interns, designers, CADD rACHMENT B - COMPENSATION technicians, project managers, GIS and environmental specialists, clericaladministrative support, and others engaged in the Work. In determining compensation for a given Scope of Work, the City reserves the right to recommend the use of CONSULTANT employees at particular Fee and Rate Levels. The CITY reserves the right to request that CONSULTANT provide additional employees and/or job classifications if deemed necessary by the DIRECTOR for a specific Work Order, provided that such request is consistent with the Scope of Work intended and defined in this Agreement. B2.03 MULTIPLIER Where applicable, a multiplier of 2.9 shall apply to the hourly Compensation Rates in calculating compensation payable by the CITY. Said multiplier is intended to cover CONSULTANT employee benefits and CONSULTANT's profit and overhead, including, without limitation, office rent, local telephone and utility charges, office and drafting supplies, depreciation of equipment, professional dues, subscriptions, reproduction of documents, drawings and specifications, mailing, stenographic, administrative and clerical support, other employee time or travel and subsistence not directly related to a project. B2.04 CALCULATION Said Compensation Rates are to be utilized by CONSULTANT in calculating compensation payable for specific assignments and Work Orders as requested by City. CONSULTANT shall identify crew(s), crew -members, and/or job classifications, available staff and projected man-hours or crew hours required for the proper completion of tasks and/or groups of tasks, milestones and deliverables identified under the Scope of Work in the form provided in Schedule A3, or as the same may be amended by the City upon approval of the City Attorney and Risk Administrator. B2.05 EMPLOYEE BENEFITS AND OVERHEAD Regardless of the method of compensation elected herein, compensation paid by CITY shall cover all CONSULTANT costs including, without limitation, employee fringe benefits (e.g. sick leave, vacation, holiday, unemployment taxes, retirement, medical, insurance and unemployment benefits) and an overhead factor. Failure to comply with this section shall be cause for cancellation of this Agreement. 82.06 ESCALATION Commencing December 1, 2005, the Rates depicted in Schedule 81, may be adjusted annually according to the Miami — Fort Lauderdale Consumer Price Index issued by the U.S. Department of Labor, Bureau of Labor Statistics. Such adjustment shall be calculated by multiplying the ratio of the April index divided by the previous year's index by the CONSULTANTS hourly rate to determine the adjusted Compensation CITY Contract No. Page B-1 Rate. The maximum increase in any adjustment shall be limited to three percent (3%) per year. ARTICLE B3 COMPUTATION OF FEES AND COMPENSATION The CITY agrees to pay the CONSULTANT, and the CONSULTANT agrees to accept for services rendered pursuant to this Agreement, fees computed by one or a combination of the methods outlined above, as applicable, in the following manner: 83.01 LUMP SUM: Compensation for a Scope of Work shall generally be a Lump Sum, either a Fixed Fee or Not to Exceed Fee as deemed appropriate by the CITY, to be mutually agreed upon in writing by the CITY and the CONSULTANT and stated in a Work Order. Lump Sum compensation is the preferred method of compensation. B3.01-1 Lump Sum, Fixed Fee: shall be the total amount of compensation where aspects of Work are clearly defined, quantified and calculated. B3.01-2 Guaranteed Maximum Lump Sum: or Not to Exceed Lump Sum, shall be the total maximum fee amount payable by CITY wherein certain aspects, tasks or allowances may not be completely defined, quantified and calculated at the time of Work Order issuance. A Guaranteed Maximum Lump Sum compensation may represent a combination of Fixed Fees for professional services and not to exceed allowances for Reimbursable Expenses or Additional Services. B3.01-3 Where a Lump Sum Fee is agreed upon as the "Base Fee" for Basic Services defined for a project, payments to the CONSULTANT shall be based on a percentage of the Base Fee according to the Phase of the Work. B3.01-4 If the CITY authorizes a substantial or material change in the Scope of Work, the Lump Sum for any Base Fee may be equitably adjusted by mutual consent of the parties, which may be put into effect by an amendment to the Work Order. B3.01-5 It is understood that with Fixed Fee Lump Sum Compensation, the CONSULTANT shall perform all services for total compensation in the amount stated above. Under a Not to Exceed Lump Sum, the CONSULTANT shall perform all services that may comprise "Basic Services" but may not be required by City to perform all other services delineated in the Work Order. In either case, the City shall have no obligation or liability to pay any fee, expenditure, charge or cost beyond the Lump Sum compensation amount stipulated. akTACHMENT B - COMPENSATION B3.01-6 Lump Sum compensation shall be calculated by CONSULTANT utilizing the Rates established herein. Prior to issuing a Work Order, the City will require CONSULTANT to verify or justify its requested Lump Sum compensation. Such verification shall present sufficient information as depicted in Schedule A2. B3.02 HOURLY RATE FEES B3.02-1 General: Hourly Rate Fees shall be those rates for CONSULTANT and SUB -CONSULTANT employees identified in Schedule 81 Rates, All hourly rate fees will include a maximum not to exceed figure, or maximum limiting amount, inclusive of all costs expressed in the contract documents. The City shall have no liability for any fee, cost or expense above this figure. 83.02-2 Conditions for Use: Hourly Rate Fees shall be used only in those instances where the parties agree that it is not possible to determine, define, quantify and/or calculate the complete nature, and/or aspects, tasks, man-hours, or milestones for a particular Project or portion thereof at the time of Work Order issuance. Hourly Rate Fees may also be utilized for Additional Work that is similarly indeterminate. In such cases, the City will establish an Allowance in the Work Order that shall serve as a Not to Exceed Fee for the Work to be performed on an Hourly Rate Basis. B3.03 REIMBURSABLE EXPENSES Any fees for authorized reimbursable expenses shall not include charges for CONSULTANT handling, office rent or overhead expenses of any kind, including local telephone and utility charges, office and drafting supplies, depreciation of equipment, professional dues, subscriptions, etc., reproduction of drawings and specifications, mailing, stenographic, clerical, or other employees time or travel and subsistence not directly related to a project. All reimbursable services shall be billed to the City at direct cost expended by the CONSULTANT. CITY authorized reproductions in excess of sets required at each phase of the Work will be a Reimbursable Expense. The CITY wilt reimburse the CONSULTANT for authorized Reimbursable Expenses pursuant to the limitations of this Agreement as verified by supporting documentation deemed appropriate by Director or designee including, without limitation, detailed bills, itemized invoices and/or copies of cancelled checks. B3.04 FEES for ADDITIONAL SERVICES The CONSULTANT may be authorized to perform Additional Services for which additional compensation and/or Reimbursable Expenses, as defined in this Agreement under Sections B3.04 and 83.03 respectively, may be applicable. CITY Contract No. Page 6-2 B3.04-1 Determination Of Fee The compensation for such services will be either mutually agreed upon Lump Sum, or Hourly Rate with a Not to Exceed Limit. 83.04-2 Procedure and Compliance An independent and detailed Notice to Proceed, and/or an Amended Work Order, shall be required to be issued and signed by the Director for each additional service requested by the City. The Notice to Proceed or Amended Work Order will specify the fee for such service and upper limit of the fee, which shall not be exceeded, and shall comply with the City of Miami regulations, including the Purchasing Ordinance, the CONSULTANT's Competitive Negotiation Act, and other applicable laws. B3.04-3 Fee Limitations Any authorized compensation for Additional Services, either professional fees or reimbursable expenses, not include additional charges for office rent or overhead expenses of any kind, including local telephone and utility charges, office and drafting supplies, depreciation of equipment, professional dues, subscriptions, etc., reproduction of drawings and specifications, mailing, stenographic, clerical, or other employees time or travel and subsistence not directly related to a project. There shall be no mark-up or handling expense for any reimbursable expenses of CONSULTANT. For all reimbursable services the CONSULTANT will apply the multiplier of one- (1.0) times the amount expended by the CONSULTANT. B3.05 PAYMENT EXCLUSIONS Consultant shall not be compensated by CITY for revisions and/or modifications to drawings and specifications, for extended construction administration, or for other work when such work is due to errors or ommissions of CONSULTANT as determined by CITY. B3.06 FEES RESULTING FROM PROJECT SUSPENSION If a project is suspended for the convenience of the CITY for more than three months or terminated without any cause in whole or in part, during any Phase, the CONSULTANT shall be paid for services duly authorized, performed prior to such suspension or termination, together with the cost of authorized reimbursable services and expenses then due, and all appropriate, applicable, and documented expenses resulting from such suspension or termination. if the Project is resumed after having been suspended for more than three months, the CONSULTANT's further compensation shall be subject to renegotiations. 11111kTACHMENT B - COMPENSATION ARTICLE B4 PAYMENTS TO THE CONSULTANT B4.01 PAYMENTS GENERALLY Payments for Services may be requested monthly in proportion to services performed during each Phase of the Work subject to the approval of the Project Manager. Sub -CONSULTANT fees and Reimbursable Expenses shall be billed to the City in the actual amount paid by CONSULTANT. B4.02 BILLING — HOURLY RATE Invoices submitted by CONSULTANT shall be sufficiently detailed and accompanied by supporting documentation to allow for proper audit of expenditures. When services are authorized on an Hourly Rate basis, the CONSULTANT shall submit for applaud by the Director, a duly certified invoice, giving names, classification, salary rate per hour, hours worked and total charge for all personnel directly engaged on a project or task. To the sum thus obtained, any authorized Reimbursable Services Cost may be added. The CONSULTANT shall attach to the invoice all supporting data for payments made to SUBCONSULTANTS engaged on the project or task. In addition to the invoice, the CONSULTANT shall, for Hourly Rate authorizations, submit a progress report giving the percentage of completion of the Project development and the total estimated fee to completion. B4.03 DEDUCTIONS No deductions shall be made from the CONSULTANT's compensation on account of liquidated damages assessed against contractors or other sums withheld from payments to contractors. ARTICLE B5 REIMBURSABLE EXPENSES: B5.01 GENERAL Reimbursable Expenses are those items authorized by the CITY outside of or in addition to the Scope of Work as identified in the Work Order (as Basic Services and/or Additional Services) and consist of actual expenditures made by the CONSULTANT and the CONSULTANTS' employees, Sub- CONSULTANTs, and Special Sub-CONSULTANTs in the interest of the Work for the purposes identified below: B5.01-1 Transportation Identifiable transportation expenses in connection with the Project, subject to the limitations of Section 112.061, Florida Statutes, as amended, excluding, however, all, general automobile transportation expenses within CITY Contract No. Page B-3 Miami -Dade County. Transportation expenses to locations outside the Dade-Broward-Palm Beach County area or from locations outside the Dade- Broward-Palm Beach County area will not be reimbursed unless specifically reimbursements in writing by the Project Manager. Such reimbursements will be subject to the limitations of Section 112.061, Florida Statutes, as amended. 135.01-2 Travel And Per Diem Identifiable per diem, meals and lodging, taxi fares and miscellaneous travel -connected expenses for CONSULTANT's personnel subject to the limitations of Section 112.061 Florida Statutes as amended. Meals for class C travel inside Dade or Broward County will not be reimbursed. Meals and lodging expenses will not be reimbursed for temporarily relocating CONSULTANT's employees from one of CONSULTANT's offices to another office if the employee is relocated for more than ten (10) consecutive Working days. Lodging will be reimbursed only for room rates equivalent to Holiday Inn, Howard Johnson or Ramada Inn. Governmental lodging will not be reimbursed within Dade, Broward or Palm Beach County. B5.01-3 Communication Expenses Identifiable communication expenses approved by the Project Manager, long distance telephone, courier and express mail between the CONSULTANT's various permanent offices. The CONSULTANT's field office at the Project site is not considered a permanent office. 85.01-4 Reproduction, Photography Cost of printing, reproduction or photography, which is required by or of CONSULTANT to ATTACHMENT B - COMPENSATION deliver services, set forth in this Agreement, unless otherwise required, and stated in a work order, as part of CONSULTANT basic services. B5.01-5 Permit Fees All Permit fees paid to regulatory agencies for approvals directly attributable to the Project. These permit fees do not include those permits required to be paid by the construction Contractor. B5.02 REIMBURSEMENTS TO SUB - CONSULTANTS Reimbursable SUB -CONSULTANT expenses are limited to the items described above when the SUB - CONSULTANT agreement provides for reimbursable expenses and when such agreement has been previously approved in writing .by the DIRECTOR and subject to all budgetary limitations of the City and requirements of ARTICLE B5 herein. ARTICLE B6 COMPENSATION FOR REUSE OF PLANS AND SPECIFICATIONS B6.01 GENERAL It is understood that all CONSULTANT agreements and/or Work Orders for new work will include the provision for the re -use of plans and specifications, including construction drawings, at the CITY's sole option, by virtue of signing this agreement they agree to a re -use in accordance with this provision without the necessity of further approvals, compensation, fees or documents being required and without recourse for such re -use. CITY Contract No. Page B-4 •ATTACHMENT B - COMPENSATION ATTACHMENT B SCHEDULE B1 WEIDNER SURVEYING & MAPPING, P.A. COMPENSATION RATES These new rates are effective October 1, 2006 GENERAL LAND AND ENGINEERING SURVEYING JOB CLASSIFICATION DAILY RATE ADJUSTED DAILY RATE (Multiplier Applied) SURVEY CREW (Party of Four) $327.59 337.42 $959700 978.50 SURVEY CREW (Party of Three) 275.86 284.14 800.00 824.00 SURVEY CREW (Party of Two) 224.14 230.86 650.00 669.50 JOB CLASSIFICATION HOURLY RATE ADJUSTED HOURLY RATE (Multiplier Applied) DRAFTSPERSON 17.21 17.76 50.00 51.50 SURVEYOR - COMPUTER 20.69 21.31 68:99 61.80 PRINCIPAL - SURVEYOR 34.48 35.51 400.00 103.00 UTILITY COORDINATOR 30:99 30.90 87.00 89.61 GLOBAL POSITIONING SURVEYING [G.P.S.] JOB CLASSIFICATION DAILY RATE ADJUSTED HOURLY RATE (Multiplier Applied) SURVEY CREW (Party of Four) 448.28 461.73 4-398:80 1,339.00 SURVEY CREW (Party of Three) 379.31 390.69 4443040 1,133.00 SURVEY CREW (Party of Two) 327.59 337.42 950:90 978.50 HOURLY RATE ADJUSTED HOURLY RATE (Multiplier Applies) DRAFTSPERSON 17.24 17.76 50.00 51.50 SURVEYOR - COMPUTER 20.60 21.31 69-99 61.80 PRINCIPAL - SURVEYOR 34.48 35.51 400.00 103.00 SOFTDIG TEST HOLES $400-00 $412.00 PER TEST HOLE Additional job classifications may be added by DIRECTOR if warranted by particular Work Order assignments, provided such additions are consistent with the Scope of Work intended by and defined in this Agreement. CONSULTANT may submit transportation mileage reimbursement requests for employees in these Job Classifications, as provided in Section B5.01-1, subject to the approval of the Project Manager The above rates are the average negotiated Consultant Salary Rates {statewide) of the Florida Department of Transportation CITY Contract No. K05-00115 Page B-5