HomeMy WebLinkAboutMemoCLERK OF THE BOARD
OF COUNTY COMMISSIONERS
, MIAMI-DADE COUNTY, FLORIDA
Date:
to:
From:
Subject:
December 4, 2007
Honorable Chairman Bruno A. Barreiro
Memorandum 4M
and Mem . - rs, Board of County Commissioners
Georg
Co
anager
Agenda Item No. 3(0)(10)(A)
R-1268-07
Resolution Authorizing Application of Grant Funds for Improved and Expanded
Pre -Hospital Emergency Medical Services System .
Recommendation
It is recommended that the Board approve the attached resolution authorizing the County Mayor to
apply for, receive and expend new Emergency Medical Services (EMS) Grant funds from the State
estimated at $356,021 for fiscal year 2007-08. The state deadline for this grant application is January
4, 2008. If approved, the new funds will be distributed by Miami -Dade Fire Rescue (MDFR) as follows:
Miami -Dade County Fire Rescue Department $200,823
City of Miami Fire Rescue Department $95,742
City of Miami Beach Fire Rescue Department $16,677
City of Hialeah Fire Rescue Department $35,751
City of Coral Gables Fire Rescue Department $5,834
Vdlage of Key Biscayne Fire Rescue Department $1,194
Total $356,021
Scope
Each year the Florida Department of Health, Office of Emergency Medical Services distributes Grant
Funds as authorized by Florida Statutes Chapter 401. These funds are made available to eligible
county governments to improve and expand their pre -hospital emergency medical services. The funds
are derived by the state from surcharges on various traffic violations. No matching funds are required.
Fiscal ImpactIFundina Source
A total of approximately $356,021 of fundingis anticipated for fiscal year 2007-08. The new revenue
combined with estimated prior -year funds and interest eamed, forms the basis for the FY 2007-08 Work
Plan amount of $1,181,563. This amount indudes $356,021 in new revenue expected from the State,
$793,483 in total estimated revenue carryover balance from FY 2006-07. and $32,059 in total
estimated interest carryover from FY 2006-07. The revenue and interest carryover cash balance is
maintained by each fire department. A total of $2,891,871 was received since FY 2000-01 FY 2006-07
for ail the participating fire departments.
MDFR's estimated new allocation of $200,823, in addition to the estimated revenue carryover and
interest from the previous year, will fund eight identified projects as outlined in the department's Grant
Work and Expenditure Plans (attached). Projects include the purchase of EMS equipment upgrades,
Emergency Medical Technician (EMT) on -duty training, and a paperless system for EMS records.
1
- Honorable Chairman Bnino A. Barreiro
and Members, Board of County Commissioners
Page 2
Track Record/Monitor
Performance and financial reports, as described in the FY 2007-08 EMS County Grant Application, will
be assembled and forwarded to the Department of Health by MDFR Grants Management Bureau.
However, the Department of Health agrees to conduct performance and financial compliance audits
directly with the municipal fire rescue department responsible for the individual projects. Each Fire
Rescue Department is responsible for managing their grant projects, but must submit all changes and
required financial and activity reports to the County for final submission to the State EMS office.
Background
Miami -Dade Fire Rescue Department has been responsible for the application and distribution process
of the State EMS County Grant since 1987. A stipulation of the grant is that municipal fire departments
are to apply for and receive funds through their respective county govemment or county fire
department. Members of the five municipal fire departments, as well as MDFR, conduct an annual
needs assessment to formulate the Miami -Dade County application. The Director of each fire
department reviews and approves the Grant Work and Expenditure Plans included in the final grant
application package.
The other fire departments participating on this grant must submit an approved agreement to MDFR in
order to receive their portion of the new revenue received from the State. The distribution of grant
funds to each participating department is based on the percentage of combined total EMS calls for the
calendar year prior to the new grant's fiscal year.
sistant County Manager
MEMORANDUM
(Revised)
TO: Honorable Chairman Bruno A. Barreiro DATE: December 4, 2007
and Members, Board of County Commissioners
FROM: R. A. Cdevas, Jr
County Attorney
SUBJECT: Agenda Item No. 3(0) (10) (A)
Please note any items checked.
"4-Day Rule" ("3-Day Rule" for committees) applicable if raised
6 weeks required between first reading and public hearing
4 weeks notification to municipal officials required prior to public
bearing
Decreases revenues or increases expenditures without balancing budget
Budget required
Statement of fiscal impact required
Bid waiver requiring County Manager's written recommendation
Ordinance creating a new board requires detailed County Manager's
report for public hearing
Housekeeping item (no policy decision required)
No committee review
3
Approved Manor Agenda Item No. 3(0) (10) (A)
Veto 12-4-07
Override
RESOLUTION NO.
R-1268-07
RESOLUTION AUTHORIZING THE COUNTY
MAYOR OR HIS DESIGNEE TO APPLY FOR,
RECEIVE AND EXPEND EMERGENCY MEDICAL
SERVICES GRANT AWARD FUNDS FOR
IMPROVED AND EXPANDED PRE -HOSPITAL
EMERGENCY MEDICAL SERVICES (EMS)
PROGRAM
WHEREAS, this Board desires to accomplish the purposes outlined in the
accompanying memorandum, a copy of which is incorporated herein by
reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF DADE COUNTY, FLORIDA, that this Board authorizes the
County Mayor or his designee to file a Fiscal Year 2007-08 grant application for
Emergency Medical Services Award funds to be used to improve and expand the
pre -hospital Emergency Medical System in Miami -Dade County, in substantially
the form attached hereto and made a part hereof; authorizes the County Mayor or
his designee to receive and expend any and all monies received for such purposes
described in the grant application; authorizes the County Mayor or his designee to
execute such contracts and agreements that are required, subject to County
Attorney approval, for and on behalf of Miami -Dade County; and to file and execute
any amendments to the application.
Agenda Item No. 3 (o) (10) (A)
Page No. 2
The foregoing resolution was offered by Commissioner Jose "Pepe" Diaz
who moved its adoption. The motion was seconded by Commissioner Joe A. Martinez
and upon being put to a vote, the vote was as follows:
Bruno A. Barreiro, Chairman aye
Barbara J. Jordan, Vice -Chairwoman aye
Jose "Pepe" Diaz aye
Carlos A. Gimenez aye
Joe A. Martinez aye
Dorrin D. Rolle aye
Katy Sorenson absent
Sen. Javier D. Souto absent
Audrey M. Edmonson
Sally A. Heyman
Dennis C. Moss
Natacha Seijas
Rebeca Sosa
aye
absent
aye
aye
aye
The Chairperson thereupon declared the resolution duly passed and adopted this
4th day of December, 2007. This resolution shall become effective ten (10) days after
the date of its adoption unless vetoed by the Mayor, and if vetoed, shall become
effective only upon an override by this Board.
Approved by County Attorney a
to form and legal sufficiency. !J,
Daniel Frastai
MIAMI-DADE COUNTY, FLORIDA
BY ITS BOARD OF COUNTY
COMMISSIONERS
HARVEY RUV1N, CLERK
By Say Sullivan
Deputy Clerk
EMS COUNTY GRANT APPLICATION
FLORIDA DEPARTMENT OF HEALTH
Bureau of Emergency Medical Services
Complete all items
ID. Code (The State Bureau of EMS will assign the ID Code — leave this blank) C
1. County Name: MIAMI-DADE COUNTY
Business Address: 111 NW 1 Street, Floor 29
Miami, FL 33128
Telephone: (305) 375-5311
Federal Tax ID Number (Nine Digit Number). VF #59-6000573
2. Certification: (The applicant signatory who has authority to sign contracts, grants, and other legal
documents for the county) 1 certify that all information and data in this EMS county grant application and
its attachments are true and correct. My signature acknowledges and assures that the County shall
comply fully with the conditions : lined in Florida EMS County Grant Application.
1 ' 6" Date: 111 Y(d�
Signature:
Printed Name:
Geo . e M. Bu , ess
Position Title:
County Manager
3. Contact Person: (The individual with direct knowledge of the project on a day-to-day basis and has
responsibility for the implementation of the grant activities. This person is authorized to sign project
reports and may request project changes. The signer and the contact person may be the same.)
Name: Scott Mendelsberg
Position Title:
Assistant Director
Address:
9300 NW 41 Street
Miami, FL 33178
Telephone:
(786) 331-5121
j Fax Number.
(786)
331-5123
E-mail Address:
4. Resolution: Attach a current resolution from the Board of County Commissioners certifying the
grant funds will improve and expand the county pre -hospital EMS system and will not be used to
supplant current levels of county expenditures.
5. Budget: Complete a budget page(s) for each organization to which you shall provide funds.
List the organization(s) below. (Use additional pages if necessary)
SEE ATTACHMENT —1 WORK PLAN FOR FY 2007-08 AND
ATTACHMENT —11 EXPENDITURE PLAN FOR FY 2007-08 FOR DETAILS.
DH Form 1684, Rev. June 2002
1
BUDGET PAGE
es ana eenerrcs:
For each position title, provide the amount of salary per hour, FICA per
hour, other fringe benefits. and the total number of hours.
Amount
SEE ATTACHMENT-1 WORK PLAN FOR FY 2007-08 AND
ATTACHMENT — N EXP. PLAN FOR FY 2007-08 FOR DETAILS.
TOTAL Salaries
TOTAL RCA
Grand total Salaries and FICA
B. Expenses: These era travel .costs and the usual, or6nary, and Incidental expenditures by an
agency, such as, commodities and supplies of a consumable nature ng expenditures classified
as operating capital outlay (see next category).
List the item and. If applicable, the quantity
Amount
SEE ATTACHMENT— I WORK PLAN FOR FY 2007-08 AND
ATTACHMENT — N EXP. PLAN FOR FY 2007-08 FOR DETAILS.
TOTAL
$
C. Vehicles, equipment, and other operating capital outlay means equipment. fixtures. and other
tangible personal property of a non consumable and non expendable nature with a normal expected life
of one (1) year or more.
Last the Item and, If applicable, the quoanttty
Amount
SEE ATTACHMENT— I WORK PLAN FOR FY 2007-08 AND
ATTACHMENT — N EXP. PLAN FOR FY 2007-08 FOR DETAILS.
TOTAL
$
Grand Total
i1,181,663.37
DH Form 1884, Rev. June 2002
2
FLORIDA DEPARTMENT OF HEALTH
EMS GRANT PROGRAM
REQUEST FOR GRANT FUND DISTRIBUTION
In accordance with the provisions of Section 401.113(2)(a), F. S., the undersigned hereby
requests an EMS grant fund distribution for the improvement and expansion of pre -hospital
EMS.
DOH Remit Payment To:
Name of Agency: MIAMI-DADE COUNTY BOARD OF COUNTY COMMISSIONERS
Mailing Address: 111 NW 1 STREET, FLOOR 26 (FINANCE DEPT)
MIAMI, FLORIDA 33128
Federal Identification number
Authorised Official:
#59-6000573
Signature
Georqe M. Burgess, County Manager
Type Name and Title
Sign and return this page with your application to:
Florida Department of Health
BEMS Grant Program
4052 Bald Cypress Way, Bin C18
Tallahassee, Florida 32399-1738
Date
Do not write below this line. For use by Bureau of Emergency Medical Services personnel only
Grant Amount For State To Pay: $ Grant ID:
Code:
Approved By :
Signature of EMS Grant Officer
State Fiscal Year.
Organization Code BO. OCA Obiect Code
64-25-60-00-000 N_ N2000 7
Federal Tax ID: VF
Grant Beginning Date: October 1, Grant Ending Date: September 30,
Date
OH Form 1767P, Rev. June 2002
3