HomeMy WebLinkAboutMemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Glenn Marcos
Director of Purchasing
aritza S arez CPPB
,
Procurement Supervisor
DATE:
February 28, 2008
FILE :
SUBJECT : Sole Source: Repair Services for MSA
Thermal Imaging Cameras
REFERENCES:
ENCLOSURES:
I conducted an investigation to determine whether Mine Safety Appliances Company ("MSA"), a
Non -Minority Vendor, located at 1000 Cranberry Woods Drive, Cranberry Township, PA, 16066-
5296, is the sole source provider for the repair of MSA Thermal Imaging Cameras, for the
Department of Fire -Rescue.
The Department of Fire -Rescue has over 40 MSA Thermal Imaging Cameras supplied by (MSA).
The repair of these Thermal Imaging Cameras is "essential" for the first responder personnel as it is
a vital piece of equipment to insure safety and reliability for both the civilians and firefighters. These
cameras must be maintained at all times and in proper working condition and can only be repaired at
an MSA facility.
The sole source investigation has revealed that MSA is the manufacturer of these cameras and all
repairs are to be performed only by MSA's factory trained certified technicians at their factory repair
center located in Cranberry Township, PA. Furthermore, replacement parts deemed to require a
certified repair technician's installation are restricted for resale. Consequently, the repair of the MSA
Thermal Imaging Cameras cannot be secured from any other service provider other than MSA.
Based on the foregoing, it is recommended pursuant to Section 18-92(a) (1), that the determination
of a sole -source purchase be rendered by the Chief Procurement Officer and that the City Manager
support said finding herein and respectfully recommend for the City Commission to ratify both the
Chief Procurement Officer and City Manager's decision by an affirmative four -fifths vote. Both
signatures below will affirm the sole source decision by both the Chief Procurement Officer and City
Manager that Mine Safety Equipment Safety Appliances ("MSA"), a Non -Minority vendor, located at
1000 Cranberry Woods Drive, Cranberry Township, PA, 16066-5296, is the sole source provider for
the repair of MSA Thermal Imaging Cameras for the Department of Fire -Rescue. The acquisition of
these services will be on a contract basis for one (1) year with the option to extend for two (2)
additional one-year periods. The labor rate will be at $100.00 per hour and parts will be calculated
using manufacturer's current list pricing. This recommendation is subject to the availability of funds
and budgetary approval at ti
APPROVED BY:
Pedro G. Hernandez, P.
City Manager
, FCPA
chasing Director
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