HomeMy WebLinkAboutExhibitMemorandum of Understanding
With the City of Miami through its Police Department
Program Summary:
Communities In Schools of Miami, Inc. (CIS) serves as the lead agency for the Violence
Intervention Project (VIP) through the Children's Trust Child Murder and Youth Violence Prevention
Initiative. CITY OF MIAMI, POLICE DEPARTMENT hereafter referred to as contractor, will
collaborate to deliver the VIP project.
VIP is a collaborative effort among Communities In Schools of Miami, The PanZOu Project, FANM,
Sant La, Institute for Children and Family Health, North Miami Police Department, City of Miami
Police Department, and North Miami Beach Police. Each party agrees to work together to
accomplish all the goals, objectives, and activities described below.
Funding from the Children's Trust is on a renewal basis dependent on effective goal attainment,
funding availability, and satisfactory performance.
Overall VIP outcomes:
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Decrease Negative Aggressive,
or high -risk behavior
1,157
11-18
Alternative to Suspension, career
readiness and life skills programs,
mentoring, street outreach and
advocacy, counseling, case
management
Improve Parenting Skills and
Effectiveness
65
11-18
Family Strengthening, Home Visits,
Case Management
Expand Civic Engagement and
Community Involvement
10,450
adults
Media campaigns, community
workshops
Scope of Services: See detail Scope of Services - Attachment A. CITY OF MIAMLPOLICE
DEPARTMENT certifies that it is qualified to provide the contracted services.
Data Collection: Contractor agrees to incorporate Children's Trust forms and logos into their
enrollment packages. Data required for Children's Trust data entry will be submitted by the 5th of
each month to the lead agency.
Target Population: See Scope of Services - Attachment A.
2:ff oc7Ak 2-
Amount Payable: CIS agrees to pay the contractor $26,764.80. See Attachment B for detail
budget.
Method of Payment: By the 5th of each month, contractor will submit an invoice to CIS with
accompanying copies of receipts, timesheets, and/or other documentation to support the financial
request. This invoice will be incorporated into CIS monthly reimbursement request to the
Children's Trust. Payment is not rendered to the contractor until CIS receives the monthly
reimbursement from The Children's Trust. Anticipate a 45-60 day period from receipt of your
invoice. It is critical that timely utilization of funding occurs.
Budget: Contractor agrees to provide matching funds and in -kind services as needed to complete
reporting requirements to The Children's Trust. Changes of more than 10% in any line item must
be approved by The Children's Trust. CIS reserves the right to redirect unexpended funds to other
partners and/or CIS to support the overall VIP project 30-days before the end of the grant period if
inadequate spending levels have not been attained, and the contractor is in jeopardy of being
unable to exhaust their allotted funding by the end of the grant period.
Contract Period: February 1, 2008-January 31, 2009
Data Management: Contractor may be required to submit appropriate back-ups during
programmatic and financial audits conducted by the lead agency and/or the Children's Trust.
Contractor agrees to maintain records of GREAT trainings offered, attendance sheets, and pre and
post outcomes.
Reporting: Monthly progress reports must be submitted to the lead agency by the 5th of each
month.
Personnel Files: The Children's Trust requires that personnel files of all employees paid by
Children's Trust funds contain at minimum:
1. Resume and job application
2. Job Description signed and dated by employee
3. Sign acknowledgments of personnel policies to include grievance procedures, drug free
environment, adherence to federal Civil Rights and Equal Employment policies, HIPPA
statues, and acknowledgement of receipt of training on reporting client abuse and client
confidentiality.
4. Copies of state and national background screening and annual moral affidavit.
5. Evaluation/Reviews
6. Training Log
7. Copies of any employees' certifications, degrees, diplomas, etc.
Contractor agrees to make personnel and program participant files available to the lead agency
and/or the Children's Trust for audit reviews.
Marketing: Contractor agrees to acknowledge the Children's Trust and incorporate their logo onto
any project related materials including applications, surveys, etc. The following statement must
appear in materials pertaining to any programs funded by the Children's Trust for this VIP project:
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(Name of Program) is partially funded by The Children's Trust: The Trust is a dedicated source of
revenue established by voter referendum to improve the lives of children and families in Miami -
Dade County.
Contract Renewal: Contract renewal is contingent on funding availability, successful completion
of scope of services, and mutual desire to continue the partnership.
Other conditions: Each agency agrees to retain program and fiscal files for a period of up to five
years. Contractor agrees to serve on the VIP Steering Committee and collaborate with all partners
working in support of VIP.
Disclaimers:
• This agreement is not intended to create or infer a separate organization, but rather the
collaboration of already -existing non-profit organizations.
• This agreement is limited to the Children's Trust grant in support of the VIP project and is
not related to other efforts of either organization.
• Contractor does not assume responsibility and shall not be held liable for the
conduct/actions of any CIS board, staff, or volunteers, nor any incidents that occur in the
absence of contractor's board, staff, or volunteers.
• CIS does not assume responsibility and shall not be held liable for the conduct/actions of
any contractor's board, staff, or volunteers, nor any incidents that occur in the absence of
CIS board, staff, or volunteers.
• The City of Miami and its Police Department are subject to F.S. Section 768.28 limitations
CIS of Miami & CITY OF MIAMI,POLICE DEPARTMENT enter into this agreement effective
February 1, 2008. CIS will give ten (10) days notice in writing to terminate the agreement for
reasons of funding availability and/or unsatisfactory performance.
Contractor Contact Information:
Both parties agree to the above terms and conditions:
By: Date By: Date
Elizabeth Mejia, Executive Director John F. Timoney, Chief of Police
CIS of Miami CITY OF MIA%POLICE DEPARTMENT
on liability and
have sovereign
immunity.
Attest: City of Miami, A Florida municipal corporation
By: By:
Priscilla A. Thompson, City Clerk Pedro G. Hernandez, City Manager
Date:
Approved as to Insurance Requirements: Approved as to Form and Correctness:
By: By:
LeeAnn Brehm, Risk Management Director Julie 0. Bru, City Attorney
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