HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: February 7, 2008 Department/Division: Information Technology
Department Contact Name/Number: James Osteen/Joseph Pontillo/416-1511/416-1574
Bid/Contract Number: IFB 70048 Sr. Buyer: Lourdes Rodriguez
Summary/Description of Purchase:
Tape Cartridges, to be purchased on an as needed basis.
Justification for Award/Contract:
The tape cartridges are needed to perform backups of the City's critical enterprise
data and software applications.
Type of Contract: Method of Purchase:
❑ Single Purchase ® Formal Bid (include bid tabulation)
D Short -Term Contract ❑ Competitive Negotiation (include documentation)
❑ Lease ❑ Other Governmental Contracts (include documentation)
® Term Contract
❑ Contract Increase
Contract Period Two (2) years OTR: Three (3) options to renew for one-year periods
Recommended Vendor(s):
Strategic Technologies
MWBE/Location Status: Award/Contract Value
Non-Local/Non-Minority
Total Value of Award/Contract (including value associated with potential OTR):
Award Recommended By:
Source(s) of Funds:
Account Code(s):
$96,712.00
Department Director/Design Signature
Funding Approval:
DMB tor/Designee
Certified By:
Approved:
icer/Designee City Manager Date
BIDAWARDRECOMFORM
BID NUMBER: IFB 70048
COMMODITY/SERVICE: Tape Cartridges
DEPARTMENT/CONTACT PERSON: Information Technology/James Osteen and Joseph Pontillo
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The user department(s) is required to complete all
remaining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Lourdes Rodriguez Of the Bid/Contract Section at 416- 1904 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
Glenn Marcos, Director of Purchasing
ATE
BIDAWARDRECOMFORM