HomeMy WebLinkAboutSummary FormDate: 2/7/08
AGENDA ITEM SUMMARY FORM
FILE ID: a 0IS6I
RE.1
Requesting Department: CIP Department
Commission Meeting Date: 3/13/08 District(s) Impacted: ®1 02 03 04 05
Type: ® Resolution ā Ordinance ā Emergency Ordinance ā Discussion Item 0 Other
Subject: Resolution to approve Amendment No. 2 to the Professional Services Agreement with Camp Dresser &
McKee, Inc. for the Kinloch Storm Sewer Improvement Project, B-50705.
Purpose of Item:
To authorize the execution of Amendment No.2 to the Professional Services Agreement ("PSA") with Camp
Dresser & McKee, Inc. (CDM), for Miscellaneous Storm Water/Sewer/Road Improvements/Dredging Services
by executing Amendment No. 2. The work required includes completion of the design phase which includes
additional storm sewer and road design work not included in the intial scope of work. The Amendment will
increase the contract by an amount not to exceed $350,000, increasing the total from $600,000 to $950,000.
Background Information:
On October 26, 2004, pursuant to RFQ No. 02-03-163, the City executed a PSA with CDM, for the provision
of Miscellaneous Storm Water/Sewer/Road Improvement/Dredging Services in an amount not to exceed
$500,000. Pursuant to Resolution No. 06-0612, the City approved an increase to the PSA (Amendment No.1)
to increase the remaining contract balance in the amount of $100,000, increasing the total contract value to
$600,000. All of the work orders issued to CDM under this Agreement have been for the design of the
Kinloch Storm Sewer Improvement Project ("Project").
The first work order was issued in December 2004 in the amount of $201,553 to study and propose
alternative drainage solutions for the Project bounded by SW/NW 42nd Avenue, SW/NW 47th Avenue, NW
7th Street and SW 8d' Street. Upon submission to the City, the study was reviewed by both the Department of
Capital Improvements ("CIP") and the Department of PublicWorks ("DPW"). During their review, DPW
made recommendations and requested that certain elements be modified when design documents were
prepared. The CIP Project Manager at that time did not relay the recommendations from DPW and
subsequently in January 2006, when CDM was issued two work orders totaling $398,023 for the design of
the drainage improvements, the DPW comments were not incorporated into the requested scope.
(continued on next page)
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-50705
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance
Total Fiscal I Pa6t:
go. iN
$350,000
217'6$
Final Approvals
SI
N AND DATE
CIP 14ZARp#1,431
If Graving or receiv ng capital funds N/A
Purchasing
Chief
N/A
Budget
k Ma1 . gement
ept. Director
City Manager
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N/A
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Upon completion of the design plans, the new CIP Project Manager submitted the plans to the DPW for
permit approval. DPW rejected the plans as they did not incorporate the recommendations they made to the
former CIP Project Manager at the time the study was reviewed by the DPW. It is the DPW's position that if
their recommendations are not incorporated into the Project, the drainage issues will not be resolved
adequately.
CIP sought a new proposal from CDM to outline their fees associated with the redesign of the Project in
order to incorporate the DPW required changes. The new proposal also includes the provision of
miscellaneous road improvements and post design service that were not included and are a recommended
component for the project by the office of CIP. The fee for the additional design work and other services is
estimated not to exceed $350,000. This resolution will authorize the City Manager to execute Amendment
No. 2 to the Agreement with CDM to incorporate the DPW recommendations and other design work
mentioned above.
Summary of Work Orders:
Work Order No. 1, Project B-50705, Kinloch Storm Sewer, Study - $201,553
Work Order No. 1.1, Project B-50705 Kinloch Storm Sewer, Design Phase I - $108,443
Work Order No. 1.2, Project B-50705 Kinloch Storm Sewer, Design Phase II- $289,580
Total of Work Orders issued to date $599,576
The original PSA amount of $600,000 less Work Orders issued to date in the amount of $599,576 equals the
current remaining balance of $424.00, which is not sufficient to cover the cost of the additional design work
now needed for the Project.
Pa fie 7.nf2.