HomeMy WebLinkAboutRequest for QualificationsA MASTER PLAN
FOR VIRGINIA KEY
REQUEST FOR
QUALIFICATIONS (RFQ)
RFQ # 03- 04- 028
City of Miami, Honda
Master Plan for Virginia Key RFQ No. 03-04-028
City of Miami
Request for Qualifications
RFQ
Purchasing Department
Glenn Marcos, CPPB, Director
Miami Riverside Center
444 SW 2nd Avenue, 6t" Floor
Miami, Florida 33130
Web Site Address: www.ci.miami.fi.us
RFQ Number: 03-04-028
RFQ Title: MASTER PLAN FOR VIRGINIA KEY
Commodity Codes: 906-57; 906-64; 906-64; 906-66; 909-57; 918-04; 918-14; 918-46; 918-49;
918-58; 918-89; 918-98; 926-52; 946-48; 961-21; 961-28; 961-32; 961-44
Type of Purchase: Term Contract
M/WBE Set -Aside: N/A
Purchasing Contact: Pamela Burns, CPPB, Sr. Procurement Contracts Officer
Purchasing Contact Fax: 305-400-5026
E-Mail Address: pburns@ci.miami.fl.us
Issue Date: June 2, 2004
Mandatory Pre-
Proposal Meeting Friday, June 25, 2004 at 10 AM at: Miami Riverside Center, 444 sw 2 Ave.,
10Ih FI Main Conference Room, Miami, FI.
Deadline For Request Of Additional Information 1 Clarification: 6/29/2004
Proposal Submission Deadline
Day/Date: Wednesday, July 14, 2004
Time: 2:00 PM
Location/Mail Address: Office of the City Clerk
City Hall, 1st Floor
3500 Pan American Drive
Miami, Florida 33133-5504
Directions: FROM THE NORTH: 1-95 SOUTH UNTIL IT TURNS INTO US1. US1 SOUTH TO SW 27TH
AVE., TURN LEFT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN
LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR: CITY HALL IS AT THE END OF PAN
AMERICAN DR. PARKING IS ON RIGHT.
FROM THE SOUTH: US1 NORTH TO SW 27TH AVENUE, -TURN RIGHT, PROCEED SOUTH
TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN
AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON
RIGHT.
RFQ TABLE OF CONTENTS
1.0 Introduction to Request For Qualifications (RFQ) Process
2.0 RFQ Scope of Services
3.0 RFQ General Conditions
4.0 Special Conditions of the Proposed Contract
5.0 Instructions for Submitting a Response
6.0 RFQ Response Forms Including Checklist
Sealed written Responses must be received by the City of Miami, City Clerk's Office, no later than the date, time and at the
location indicated above for receipt. Submittal pf Response by fax is not acceptable One original and ten (101 copies of your
response and sets of response forms must Pe returned to the City or your response may be disqualified.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
CITY OF MIAMI
PUBLIC NOTICE
Sealed Responses will be received by the City of Miami, City Clerk's office located at City Hall,
First Floor, 3500 Pan American Drive, Miami, Fla. 33133 until Wednesday, July 14, 2004
at 2:00 PM for the following:
RFQ No: 03-04-028
MASTER PLAN FOR
VIRGINIA KEY
Mandatory Pre -Proposal Conference: Friday, June 25, 2004 at 10:00 AM
Location: 444 SW 2"d Ave., 10th FI Main Conference Room
Miami, Fla. 33130
Deadline for Request of
Additional Information: Tuesday, June 29, 2004 at 5:00 PM
RFQ documents may be obtained via the intemet using the City's website at
http://ci.miami.fl.us/Procurement/. If you do not have Internet access, you may obtain the
documents upon request, during regular business hours, at the City of Miami Purchasing
Department, 444 S.W. 2nd Avenue, 6th Floor, Miami, Florida 33130.
Any Proposals received after the above stated date and time or delivered to a different address/
department/ division will not be considered and will be returned to the bidder unopened.
The City of Miami reserves the right to waive any informalities or minor irregularities; reject any and
all Proposals which are incomplete, conditional, obscure, or which contain additions not allowed for,
accept or reject any or all Proposals, in whole or in part, with or without cause; and accept the
Proposal(s) which best serves the City.
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City of Miami, Florida
Master Plan fer Virginia Key RFQ No. 03-04-028
INTRODUCTION
The City of Miarrii and Miami -Dade County, via this Request for Qualifications (RFQ), are seeking
to secure a qualified and experienced team of consultants consisting of Landscape Architecture,
Town Planning/Urban Design, Environmental, Traffic and an Economic consultant to develop a
Master Plan that represents a unified vision for Vi ginia Key, which is located in Biscayne Bay,
midway from mainland City of Mianu, and the Village of Key Biscayne with access from the
Rickenbacker Causeway.
The City's population growth, coupled with current urban development trends and demands for
waterfront access and recreation has created the need for a comprehensive master plan study. The
proposed Virginia Key Master Plan will emphasize the opportunities for mixed -use waterfront
development along the Marine Stadium Basin properties, integrate and recommend improvements
to the existing Sewage Treatment Plant, integrate and preserve the historic Virginia Key Beach Park,
as well as make recommendations for future island wide improvements and protection of remaining
public beaches, parks and conservation areas.
L
C A
/ 0 N
LEGEND:
1- Marine Stadium Basin
Properties
2- Historic Virginia Key
Beach Park Site
3- North Point
4- Old Landfill
5- Beach and Hammock
6- Shrimpers Lagoon and
Treatment Plant
7- Critical Wildlife and
Conservation Area
8- Miami -Dade County
Property, Seaquarium and
UM Rosentiel School
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
SECTION I
1.0. OVREVIEW OF REQUEST FOR QUALIFICATIONS
1.1. Invitation
Thank you for your interest in this Request for Qualifications ("RFQ") process. The City of Miami
("City"), through its Purchasing Department invites responses ("Proposals" or "Responses") from
proposers ("Proposers") which offer to provide the services described in greater detail in Section
2.0: "Scope of Serfs."
1.2. Term of Contract
The Proposer qualified to provide the service(s) requested herein (the "Successful Proposer") shall
be required to execute a contract ("Contract") with the City, which shall include, but not be limited
to, the following terms:
A. The term of the Contract for the specific project listed herein shall be for the duration of the
project.
B. The City shall have the option to extend or terminate the Contract for convenience, that is,
for any or no cause.
C. A hold harmless, indemnity, covenant not to sue, and release provision in favor of the City.
D. A no discrimination clause.
E. A right to audit clause.
F. A local venue, waiver of jury trial and permissive counterclaim clause.
G. A no damages for delay clause.
H. Other clauses deemed to be in the City's best interests. A sample Professional Services
Agreement ("PSA"), to be used only as an informal guide, is available, upon request, from
the City's Purchasing Department.
1.3 Mandatory Pre -Proposal Conference and Site Visit
Potential Proposers are required to attend the Mandatory Pre -Proposal Conference and Site
Visit, which will occur on Friday, June 25, 2004 at 10:00 AM, commencing at the Miami
Riverside Center, 444 SW 2nd Ave., 10th Floor Main Conference Room, Miami, Florida. A
discussion of the requirements of the RFQ will occur at that time. Each potential Proposer is
required, prior to submitting a Proposal, to acquaint itself thoroughly with any and all conditions
and/or requirements that may in any manner affect the work to be performed. No allowances will
be made because of lack of knowledge of these conditions.
The purpose of the pre -proposal conference is to allow potential Proposers an opportunity to
present questions to staff and obtain clarification of the requirements of the RFQ documents and
to physically view the site on their own. Because the City considers the conference to be critical
to understanding the RFQ requirements, attendance is mandatory. It is anticipated that
following the mandatory Pre -Proposal Conference, potential Proposers will independently
visit the nearby Virginia Key site.
FAILURE TO ATTEND SHALL DEEM ANY PROPOSAL FROM AN UNREPRESENTED
PROPOSER AS NON -RESPONSIVE.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
1.4. Deadline for Receipt of Request for Additional Information / Clarification
Pursuant to the Cone of Silence, any request for additional information or clarification must be
received in writing no later than 5:00 p.m. on Tuesday, June 29, 2004. Proposers may fax or
email their requests to the attention of Pamela Burns, CPPB, Sr. Procurement Contracts Officer, at
the City's Department of Purchasing, 444 S.W. 2"d Avenue, 6'h Floor, Miami, Florida 33130. The
facsimile number is (305) 400-5026 or email: pbumsna ci.miami.fl.us. This RFQ is subject to the
City's "Cone of Silence" in accordance with Section 18-74 of the City's Ordinance No. 12271.
This Ordinance is available, upon request, as a public record.
1.5. Cone of Silence
Pursuant to Section 18-74 of City Ordinance No. 12271, a "Cone of Silence" is imposed upon each
RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City Manager issues a
written recommendation to the Miarni City Commission. The Cone of Silence shall be applicable
only to Contracts for the provision of goods and services and for public works or city improvements
for amounts greater than $200,000. The Cone of Silence prohibits any communication regarding
RFPs, RFQs, RFLIs or IFBs (bids) between, among others:
• Potential vendors, service providers, bidders, lobbyists or consultants and the City's
professional staff including, but not limited to, the City Manager and the City Manager's
staff, the Mayor, City Commissioners, or their respective staffs;
• potential vendors, service providers, bidders, lobbyist or consultants, any member of the
City's professional staff, City Department Directors or their respective staffs and any
member of the respective selection/evaluation committee
The provision does not apply to, among other communications:
• oral communications with the City purchasing staff regarding ,Minority/Women Business
Enterprise (M/WBE) and local vendor outreach programs;
• Communication is limited strictly to matters of process or procedure already contained in
the solicitation document;
• the provisions of the Cone of Silence do not apply to oral communications at duly noticed
site visits/inspections, pre -proposal or pre -bid conferences, oral presentations before
selection/evaluation committees, contract negotiations during any duly noticed public
meeting, or public presentations made to the Miami City Commission during a duly noticed
public meeting; or
• communications in writing or by email at any time with any City employee, official or
member of the City Commission unless specifically prohibited by the applicable RFP, RFQ
or bid documents.
• communications in connection with the collection of industry comments or the performance
of market research regarding a particular RFP, RFQ, RFLI OR IFB by Ciry Purchasing staff.
• Protests cogni.z.able under the Purchasing Ordinance
Proposers or bidders must file a copy of any written communications with the Office of the City
Clerk, which shall be made available to any person upon request. The City shall respond in
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
writing and file a copy With the Office of the City Clerk, which shall be made available to any
person upon request. Written communications may be in the form of e-mail, with a copy to the
Office of the City Clerk at JCerrato�a ci.rniami.fl.us.
In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer
or bidder shall render any award voidable. A violation by a particular Bidder, Proposer, Offeror,
Respondent, Lobbyist or Consultant shall subject same to potential debarment pursuant to the City
Code. Any person having personal knowledge of a violation of these provisions shall report such
violation to the State Attomey and/or may file a complaint with the Ethics Commission. Proposers
or bidders should reference Section 18-74 of the City of Miami Code for further clarification.
This language is only a summary of the key provisions of the Cone of Silence. Please review City
Ordinance No. 12271 (Section 18-74 of the City of Miami Code) for a complete and thorough
description of the Cone of Silence. You may contact the City Clerk at 305-250-5360, to obtain a
copy of same.
1.6. Additional Information or Clarification
Requests for additional information or clarifications must be made in writing and received by the
Senior Buyer specified on the cover sheet of this RFQ, in accordance with the deadline for receipt
of questions specified in the RFQ (see Section 1.4) and the Cone of Silence (see Section 1.5). The
request must contain the RFQ number and title, Proposer's name, name of Proposer's contact
person, address, phone number, and facsimile number.
Electronic facsimile or email requesting additional information will be received by the Sr. Buyer for
this RFQ at the fax number or email specified on the cover sheet of this RFQ. Facsimiles must
have a cover sheet which includes, at a minimum, the Proposer's name, name of Proposer's contact
person, address, number of pages transmitted, phone number, facsimile number, and RFQ number
and title.
The City will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the Proposal Submission Date. Proposers should not
rely on any representations, statements or explanations other than those made in this RFQ or in any
written addendum to this RFQ. Where there appears to be conflict between the RFQ and any
addenda issued, the last addendum issued shall prevail.
1.7. Award of Contract
A Contract may be awarded to the most advantageous Proposer by the City Commission based
upon the minimum qualification requirements reflected herein. The City reserves the right to
execute or not execute, as applicable, a Contract with the Proposer that is determined to be in the
City's best interests. Such Contracts will be furnished by the City, will contain certain terms as are in
the City's best interests, and will be subject to approval as to legal form by the City Attorney.
1.8. Contract Execution
Contract will be negotiated and executed between the Successful Proposer and the City.
1.9. Unauthorized Work
The Successful Proposer shall not begin work until a City Purchase Order ("Purchase Order") is
received. The Purchase Order(s) shall specify the price and period of time allotted for the
completion of the work
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City o/ Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
1.10. Instructions
Careful attention must be given to all requested items contained in this RFQ. Proposers are invited to
submit Responses in accordance with the requirements of this RFQ. PLEASE READ THE
ENTIRE SOLICITATION BEFORE SUBMITTING A PROPOSAL. Proposers shall make the
necessary entry in all blanks provided for the responses.
The entire set of documents constitutes the RFQ. The Proposer must return these documents with all
information necessary for the City to properly analyze Proposer's response in total and in the same
order in which it was issued. Proposer's notes, exceptions, and comments may be rendered on an
attachment, provided the same format of this RFQ text is followed. All Responses shall be resumed in a
sealed envelope or package with the RFQ number and opening date clearly noted on the outside of the
envelope.
Proposers must provide a response to each requirement of the RFQ. Responses should be prepared
in a concise manner with an emphasis on completeness and clarity.
1.11. Changes / Alterations
Proposer may change or withdraw a Proposal at any time prior to Proposal submission deadline;
however, no oral modifications will be allowed. Written modifications shall not be allowed following
the Proposal deadline.
1.12. Sub-Contractor(s) or Sub-Consultant(s)
A Sub -Consultant, herein known as Sub-Contractor(s) is an individual or firm contracted by the
Proposer or Proposer's firm to assist in the performance of services required under this RFQ. A
Sub -Contractor shall be paid through Proposer or Proposer's firm and not paid directly by the City.
Sub -Contractors are allowed by the City in the performance of the services delineated within this
RFQ. Proposer must clearly reflect in its Proposal the major Sub -Contractors to be utilized in the
performance of required services. The City retains the right to accept or reject any Sub -Contractors.
proposed in the response of Successful Proposer or prior to contract execution. Any and all
liabilities regarding the use of a Sub -Contractor shall be borne solely by the Successful Proposer and
insurance for each Sub -Contractors must be maintained in good standing and approved by the City
throughout the duration of the Contract. Neither Successful Proposer ,nor any of its Sub-
Contracfors are considered to be employees or agents of the City. Failure to list all Sub -Contractors
and provide the required information may disqualify any proposed Sub -Contractors from
performing work under this RFQ.
Proposers shall include in their Responses the requested Sub -Contractor information and include all
relevant information required of the Proposer. In addition, within five (5) working days after the
identification of the award to the Successful Proposer, the Successful Proposer shall provide a list
confirming the Sub -Contractors that the Successful Proposer intends to utilize in the Contract, if
applicable. The list shall include, at a minimum, the name, location of the place of business for each
Sub -Contractor, the services Sub -Contractor will provide relative to any contract that may result
from this RFQ, any applicable licenses, references, ownership, and other information required of
Proposer.
1.13. Discrepancies, Errors, and Omissions
Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported in writing
to the City's Purchasing Department to the attention of the Buyer at the facsimile number or email
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
listed in Section 1.4. Should it be necessary, a written addendum will be incorporated to the RFQ. The
Ciry will NOT be responsible for any oral instructions, clarifications, or other communications.
1.14. Disqualification
The City reserves the right to disqualify Responses before or after the submission date, upon
evidence of collusion with intent to defraud or other illegal practices on the part of the Proposer. It
also reserves the right to waive any immaterial defect or informality in any Responses; to reject any
or all Responses in whole or in part, or to reissue a Request for Responses.
1.15. Responses / Proposal Receipt
Sealed Responses will be accepted in accordance with the instructions derailed on the cover of this
RFQ. After that date and time, Responses will not be accepted. The Proposer shall file all documents
necessary to support its Proposal and shall include them with its Proposal. Proposers shall be
responsible for the actual delivery of Responses during business hours to the exact address indicated on
the cover and in the RFQ. Responses that are not received by the CITY CLERK'S OFFICF by the
deadline established in the RFQ shall not be accepted or considered by the City.
1.16. Capital Expenditures
The Successful Proposer understands that any capital expenditures that the Successful Proposer
makes, in order to perform the services required by the City in this RFQ, is a business risk which the
Successful Proposer may include in its proposed price. The City, however, is not and shall not pay or
reimburse any capital expenditures or any other expenses, incurred by any Proposer in anticipation
of a Contract award nor to maintain the approved status of the Successful Proposer if a Contract is
awarded.
1.17. RFQ Process Milestones
The anticipated schedule for this RFQ and subsequent Contract is as follows. All dates are
tentative only, and subject to change.
➢ RFQ available for distribution June 2, 2004
> Mandatory Pre -Proposal Meeting June 25, 2004
> Due date for Questions June 29, 2004
> Proposal Due Date July 14, 2004
> Initial Meeting of Evaluation Committee July 19, 2004
> Evaluation/Shortlist of Proposers by Evaluation Committee August 2, 2004
> Oral Presentations of Short-listed Proposers week of August 16, 2004
> Recommendation from Evaluation Committee to City Manager........August 20, 2004
> Recommendation from the City Manager to the City Commission August 23, 2004
> City Commission Approval to negotiate Contract September 9, 2004
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
SECTION II
2.0 RFQ SCOPE OF SERVICES
2.1 Background
The City of Miami and Miami -Dade County is seeking to implement a master planning process that
studies Virginia Key in its entirety. It is the Master Plan's intent to develop meaningful waterfront
and public open space areas, offer policies for the use, development and management of land, the
protection and enhancement of natural resources while providing the necessary infrastructure and
traffic flow to serve future development within the Marine Stadium Basin properties on the island.
The City's population growth, coupled with current urban development trends and demands for
waterfront access and recreation has created the need for a comprehensive master plan study. The
proposed Virginia Key Master Plan will emphasize the opportunities for mixed -use waterfront
development along the Marine Stadium Basin properties, integrate and recommend improvements
to the existing Sewage Treatment Plant, integrate and preserve the historic Virginia Key Beach Park,
as well as make recommendations for future island aide improvements and protection of remaining
public beaches, parks and conservation areas.
2.2 Scope of Services
The selected team of consultants (aka "Successful Proposer"), at a minimum, perform the following:
TASK ONE
Research and Data Collection
The research and data collection work shall include the review of all relevant information as well as
on -site analysis, initial meetings with the City and County staff, City and County committees, and
any Consultants to the City and County.
1.01 Survey of existing conditions and Site Analysis of Virginia Key
The Successful Proposer shall review all pertinent information as well as:
• Identify all site elements through drawings and photographs (all existing
conditions, accessibility, structures, barriers, vegetation and utilities)
• Identify environmentally sensitive areas
• Identify existing zoning, land use and any existing covenant and/or deed
restriction
• Identify the neighborhoods serving Virginia Key
• Identify existing cultural and historical landscapes
• Identify park, school and institutional sites
• Identify all city and county owned land including city and county owned
brownfield sites to be reclaimed
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
• Identify existing security and safety issues such as lighting, streets and roadways,
hazardous and/or abandoned property, etc.
■ Identify City and County commission districts
■ Provide analysis of all existing site conditions
• Provide analysis of existing traffic conditions
• Provide analysis of environmental area conditions and issues
• Provide analysis of existing cultural and historical issues
• Provide analysis of existing zoning, land use and any existing covenant and/or
deed restriction
1.02 Professional Survey.
The City will provide to the Successful Proposer a cadastral survey of Virginia Key.
The Successful Proposer shall utilize the survey to facilitate the site inventory and
site analysis studies required as part of the master plan design process.
1.03 Research Historic References
The Successful Proposer shall become familiar with the historical context of Virginia
Key. The research will include the identification of preservation groups that can
provide information in order to determine the type, chronological placement and use
of the different use areas within the island. Background information will be used to
produce a developmental history of Virginia Key, which discusses, where applicable,
the significant architecture, landscape elements and cuirural and natural features of
the island. The Successful Proposer shall also research successful mixed -use
waterfront developments which include park open spaces in other parts of the
nation.
1.04 Review pertinent plans and studies
City and County staff will provide the Successful Proposer with plans and studies as
they relate to efforts in the City of Miami and Mian-u-Dade County demographic
trends based on the 2000 census, all pertinent County planning studies, City of
Miami Comprehensive Plan, Consolidated Plan, and City of Miami Virginia Key
Master Plan of June, 1987. The Successful Proposer shall also look at studies such as
the Virginia Key Beach Park Master Plan, a site planning process for the preservation
and restoration of historic Virginia Key Beach Park.
1.05 Environmental Research
The Successful Proposer shall research environmental impacts associated with the
historic use of Virginia Key, including a focus on the former landfill, the sewage
treatment plant, wetland restrictions, endangered/critical habitats, and any other
environmental/compliance issues along the Marine Stadium Basin area and the
Seaquarium/Rosentiel School area. Research will include at a minimum regulatory
files maintained by the Miami -Dade County Department of Environmental
Resources Management (DERM) and Florida Department of Environmental
Protection (FDEP), and interviews with DERM/FDEP officials. Additionally,
inquiries should be made to obtain any historic assessment reports prepared for the
Critical Wildlife and Conservation Area, the Historic Virginia Key Beach Park, the
sewage treatment plant, and water/sediment quality of Biscayne Bay (in the
immediate vicinity of Virginia Key). With respect to future development, the
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City of Miami, Florida
Master Plan for Virginia Key RFO No. 03-04-028
Successful Proposer shall summarize the requirements needed to properly close the
fonnier landfill, and discuss how closure activities might affect planned
redevelopment options. No testing of soil, sediments, groundwater or surface water
will be conducted as part of this project.
1.06 Economic Analysis
a) Successful Proposer shall identify and evaluate factors affecting development of
appropriate sites throughout the whole island, including the Marine Stadium and
Basin area.
b) Successful Proposer shall perform an economic analysis and market study for the
area of the Marine Stadium Basin properties. Analysis shall identify appropriate
size, configuration and programming of existing stadium or new performance
venue., Additional mixed- use to be examined to include marina, retail, hotel,
restaurant, family recreation and/or eco-tourism destinations. Review shall
include all properties within area and feasibility of integrating uses and individual
tenancies under one development lease.
c) Successful Proposer shall assess potential economic impacts of mixed -use
development, recreational and environmental uses throughout the whole island.
1,07 Traffic Consultant/Analysis
The Successful Proposer's Traffic Consultant shall study existing traffic conditions,
collect data and analyze all existing traffic issues for the island.
TASK TWO
Community Design Workshop
The Community Design phase includes the preparation and facilitation of a public involvement
workshop for the Virginia Key Master Plan for the City of Miami and Miami -Dade County.
2.01 Community Design Workshop
The goal of the community design workshop shall be to engage the community in a
discussion regarding waterfront 'urban ` design opportunities, conservation and
protection of environmentally sensitive areas, traffic issues, cultural issues, historic
issues and the design of public open spaces within Virginia Key. The format shall be
designed to generate individual involvement, teamwork and will incorporate the
findings of the initial site inventory and analysis plus City and County input. The
results of the workshop shall guide the creation of the work products identified as
part of this planning project.
2.02 Generate Necessary Maps
The Successful Proposer shall create the base maps needed for the workshop with
the help of the City and County. The City and County will assist in this effort by
coordinating with public agencies to provide available base information including
general graphic information in an AuroCAD or '.dxf format, zoning ordinances, and
other regulatory information; and locations of public utilities including drainage,
water, sewer and fighting.
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City of Miami, Florida
TASK THREE
Master Plan for Virginia Key RFC No. 03-04-028
Master Plan
Beginning with the Community Design Workshop, the Successful Proposer shall work on the design
and layout of components that complete the Master Plan.
3.01 Master Plan
The Master Plan shall provide a narrative with opinions of probable costs for
implementation, including drawings and perspective illustrations that will be
rendered in color. It shall show the location and platting of all proposed program
elements and site components including: waterfront urban design elements,
proposed roadways and parking facilities, park open space and public beach areas,
historical and cultural areas, environmentally sensitive areas, pedestrian pathways/
linkages and comprehensive landscape and gateway improvements.
The Master Plan's individual program elements and site components shall be
evaluated for their cost and ability to be processed for permitting and construction.
As a result of the evaluation of costs and analysis of other relevant factors, the
proposed program elements and site components will be prioritized. Further, the
Successful Proposer shall research and identify funding alternatives that will guide
the implementation of the recommended improvements.
3.02 Virginia Key Urban Design Regulations
The Urban Design Regulations shall be a written and illustrated document that will
specify the maximum and continuous public access to and along the waterfront,
provide optimum waterfront views from open spaces, promenades, pathways and .
plazas, provide for the appropriate setback of all structures from the waterfront and
address allowable mixed uses, architecture, parking, roadways, gateways, landscape
and signage comprehensively.
TASK FOUR
Final Documentation
The components of the Master Plan shall be combined and presented in a bound final report. In
addition, a Website will be created to communicate the results of the final report.
4.01 Master Plan Report
The Master Plan Report shall serve as a summary of the process and work to -date
for this project. Formatted within the Report shall be the:
• Master Plan narrative and drawings
• Virginia Key Urban Design Regulations
4.02 Preparation, Printing, Copying, etc. of Master Plan Report
This is a clerical task to produce copies of the Master Plan Report for the City and
County. The Successful Proposer shall produce a minimum of 10 bound copies.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03.04-028
4.03 Mounted Renderings
The Successful Proposer shall scan the perspective drawings and plot them in color
in a larger format, and mount them on foam core boards approximately 24" x 36" in
S17P,
4.04 Virginia Key Master Plan Website
The Successful Proposer shall coordinate with city and county staff and create a
website for the project. The website shall feature the documentation of the master
plan report and its public process culnunating with the final work products as
previously listed.
4.05 Format of Deliverables
The Successful Proposer shall provide final work products to the City in the
following format:
Graphic documents. One (1) full size plot or print of each drawing, at a scale and
size to be determined. Graphic documents shall also be included in the Master Plan
Report. Digital scans of the drawings shall be provided on a m-ROM (1 copy).
Written documents. Ten (10) copies and one (1) reproducible and unbound copy of
the project summary, printed on paper in an appropriate format. The documents
shall also be digitally stored in an appropriate computer format, and shall be
provided to the City on a CD-ROM (1 copy). The report can also be converted into
a read-only format ("..pdf), using the freeware program Adobe Acrobat Reader for
reproduction by the City. The Adobe Acrobat format is usually "downloadable"
from the Internet if posted to a web site.
Additional Copies. The City and County may request additional copies of the above
deliverables. This service will be accomplished as a reimbursable expense for the
cost of reproductions and will be negotiated and listed as an allowance in the design
services agreement.
TASK FIVE
Project Administration
5.01 Meetings and Presentations
The Successful Proposer shall participate in project -related meetings starting with a
meeting with City and Counry Staff and elected officials, specifically to organize and
steer the work -in -progress. In addition to the public meetings associated with the
Community Design Workshop, the Successful Proposer shall make presentations to
City and County advisory boards and departments to be determined. Presentations
of the project's findings to the City and County Commissions shall also be required.
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TASK SIX
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Master Plan for Virginia Key RFQ No 03-04.028
6.01 Funding and Construction
The Successful Proposer shall research and identify funding alternatives that may
include available grants and matching funds to be utilized for the preparation of
construction drawings, documents, permitting and construction of the recommended
improvements identified in the Master Plan.
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Master Plan for Virginia Key RFQ No 0,3-04-028
SECTION ID
3.0. RFQ GENERAL CONDITIONS
3.1. Acceptance/Rejection
The City Manager reserves the right to approve the recommendation of the evaluation committee
and submit to the City Commission; reject the recommendation of the evaluation committee and
instruct the evaluation committee to re-evaluate and make further recommendations; reject all
Proposals; or recommend that the City Commission reject all Proposals, reserves the right to accept
or reject any or all Responses or to select the Proposer that, in the opinion of the City, will be in the
best interest of and/or the most advantageous to the City.
The City also reserves theright to reject the Response of any Proposer(s) who has previously failed
to properly perform under the terms and conditions of a contract, to deliver on time contracts of a
similar nature, and who is not in a position to perform the requirements defined in this RFQ. The
City reserves the right to waive any irregularities and technicalities and may, at its discretion,
withdraw and/or re -advertise the RFQ.
3.2. City Not Liable for Delays
It is further expressly agreed that in no event shall the City be liable for, or responsible to, the
Consultant, any sub -consultant, or to any other person for, or on account of, any stoppages or delay
in the work herein provided for by injunction or other legal or equitable proceedings or on account
of any delay for any cause over which the City has no control. The contract will include a no
damage for delay clause.
3.3. Contract Award and City's Rights
The City Manager or his authorized designee of the City, reserves the right, as it determines to be in
its best interest, to accept or reject any or all responses to this RFQ, waive informalities,
technicalities, mirror irregularities, and request re -bids on the services specified in the RFQ.
3.4. Cost Incurred By Proposers
All expenses involved with the preparation and submission of Responses to the City, or any work
performed in connection therewith shall be bome by the Proposer(s).
3.5. Legal Requirements
This RFQ is subject to all applicable federal, state, county, Ciry and local laws, codes, ordinances,
rules and regulations that in any manner affect any and all of the services covered herein. Lack of
knowledge by the Proposer shall in no way be cause for relief from responsibility.
3.6. Minority / Women Business Enterprise (M/WBE) Program
Ordinance No. 10062, as amended, entitled the Minority and Women Business Affairs and
Procurement Ordinance of the City of Miami, Florida sets forth " a goal of awarding at least 51
percent of the Gry's total annual dollar volume of all expenditures for all goods and services, to
Black, Hispanic and Women minority business enterprises on an equal basis." A minority business
enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
by one or more Blacks, Hispanics or Women." To achieve the goal established by Ordinance 10062,
vendors doing business with the City are encouraged to include minority firms as participants in
their Responses.
3.7. Local Preference
Local preference regarding this RFQ will be considered during the evaluation process.
3.8. Non -Appropriation of Funds
In the event no funds or insufficient funds are appropriated and budgeted or funding is otherwise
unavailable in any fiscal period for payments due under the Contract, then the City, upon written
notice to the Consultant or his/her assignee of such occurrence, shall have the unqualified right to
terminate the Contract without any penalty or expense to the City. No guarantee, warranty or
representation is made that any particular or any project(s) will be awarded to any firm(s).
3.9. Occupational License Requirement
Any Proposer with a business location in the City, who submits a Proposal under this RFQ, shall
meet the City's Occupational License Tax requirements in accordance with Chapter 31.1, Article I of
the City of Miami Charter. Proposers with a business location outside the City of Miami shall meet
their local Occupational License Tax requirements. A copy of the license must be submitted with
the Proposal; however, the City may at its sole option and in its best interest allow the Proposer to
supply the license to the City during the evaluation period, but prior to award.
3.10. Payment
Payments to the Successful Proposer shall be made in arrears, and based on work performed to the
satisfaction of the City. No advance payments will be made at anytime.
Payment shall be made after delivery, within 45 days of receipt of an invoice for
services/goods and pursuant to Florida Statute 218.74, as amended, (Florida's Prompt
Payment Act) and other applicable laws.
3.11. One Proposal
Only one (1) Proposal from an individual, firm, partnership, corporation or joint venture will be
considered in response to this RFQ.
3.12. Minimum Qualification Requirements
Each firm interested in responding to this Request for Qualifications must provide the information
on the firm's qualifications and experience, qualifications of the project team, Project Manager's
experience, and previous similar projects, and complete and return Standard Form (SF) 254 and
Form 255.
Additionally, Proposer must:
a. Be an established firm for a minimum of two (2) years from submission date, and
Proposer, or its owner(s) and/or principal(s), must have a minimum of five (5) years
related experience.
b. The individual proposed as the Project Manager must have a minimum of five (5) years
experience in architectural, urban design, engineering and/or landscape architectural
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Ci1y of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
services, and have served as project manager/ construction manager on similar projects
on a minimum of three (3) previous occasions.
See Section 5.0 "Instructions for Submitting a Response: (Submission Requirements)." Submittals
that do not respond completely to all requirements may be considered non -responsive and
eliminated from the process.
3.13. On-line Vendor Registration
It is the policy of the City that all prospective Proposers register on-line at
http://www.ci.m.iami.fl.us/procurement, click on the link, Vendor Registration, fill out all required
fields, and indicate the commodities/services which prospective Proposer can regularly supply to the
City for bid / RFQ notification purposes sent by the City to registered prospective Proposer via
email or facsimile transmission, or both. Prospective Proposer who have already registered
previously are not required to re -register.
Unless, prospective Proposer has to update its information conceming changes such as ownership,
new address, telephone number, fax, commodities, etc. Prospective Proposer can access its Vendor
Profile by selecting the link; modify profile, and enter its assigned User ID and Password.
All prospective Proposers should register on-line, regardless if Proposer submits a Bid or the
"Statement of No Bid Form The City will make its best effort to source all registered vendor with
the related commodity or service of future bid/RFQ solicitations and send bid/RFQ notification via
the email or facsimile, or both. Bid/RFQ Notification sent via e-mail to prospective Proposer will
contain a link of the solicitation to download the document, and the entire document will be sent via
facsimile to those prospective Proposers who choose to be contacted via fax. A Purchase Order
will not be issued by the City unless the Successful Proposer has registered on-line. For any
questions, contact the Vendor Registration Section at (305) 416-1913.
3.14. Public Entity Crimes
A person or affiliate who has been placed on the convicted Proposer list following a conviction for a
public entity crime may not submit a proposal on a contract to provide any goods or services to a
public entity, may not submit a Response on a contract with a public entity for the construction or
repair of a public building or public work's project, may not submit a response on a lease of real
property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Section 287.017 of Florida
Statutes for Category Two for a period of 36 months from the date of being placed on the convicted
Bidder / Proposer list.
3.15. Resolution of Protests
Any actual or prospective contractual party who feels aggrieved in connection with the solicitation
or award of a contract may protest in writing to the Director of Purchasing/Chief Procurement
Officer who shall have the authority, subject to the approval of the City Manager and the City
Attorney, to settle and resolve a protest with final approval by the City Commission. Bidders are
alerted to Section 18-103 of the City's Ordinance No. 12271 describing the protest procedures.
Protests failing to meet the requirements for filing shall NOT be accepted. Failure of a parry to
timely file shall constitute a forfeiture of such party's right to file a protest. NO EXCEPTIONS.
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Master Plan for Virginia Key RFQ No. 03-04-028
3.16. Review of Responses for Responsiveness
Each Proposal will be reviewed to determine if it is responsive to the submission requirements
outlined in the RFQ. A "responsive" Proposal is one which follows the requirements of the RFQ,
includes all documentation, is submitted in the format outlined in the RFQ, is of timely subrrilssion,
and has appropriate signatures as required on each document. Failure to comply with these
requirements may deem a Proposal non -responsive. A responsible Proposer is one that has the
capability in all respects to fully perform the requirements set forth in the Proposal, and that has the
integrity and reliability, which will assume good faith performance.
3.17. Sales Tax
The City is State Sales Tax exempt. Notwithstanding, Proposers should be aware of the fact that all
rnatenals and supplies which are purchased by the Proposer for the completion of the contract is
subject to the Florida State Sales Tax in accordance with Section 212.08 Florida Statutes, as
amended, and all amendments thereto and shall be paid solely by the Proposer.
3.18. First -Source Hiring Agreements.
(a) The Commission approves implementation of the first -source hiring agreement
policy and requires as a condition precedent to the execution of service contracts for
facilities, services, and/or receipt of grants and loans, for projects of a nature that
create new jobs, the successful negotiation of first -source hiring agreements between
the organization or individual receiving said contract and the authorized
representative unless such an agreement is found infeasible by the city manager and
such finding approved by the city commission at a public hearing.
(b) For the purpose of this section, the following terms, phrases, words and their
derivations shall have the following meanings:
Authorized representative means the Private Industry Council of South
Florida/South Florida Employment and Training Consortium, or its successor as
local recipient of federal and state training and employment funds.
Facilities means all publicly financed projects, including but without limitation, unified
development projects, municipal public works, and municipal improvements to the extent
they are financed through public money services or the use of publicly owned property.
Grants and loans means, without limitation, urban development action grants (UDAG),
economic development agency construction loans, loans from Miami Capital Development,
Incorporated, and all federal and state grants administered by the city.
Service contracts means contracts for the procurement of services by the City which include
professional services.
Services include, without limitation, public works improvements, facilities, professional
services, commodities, supplies, materials and equipment.
(c) The authorized representative shall negotiate each first -source hiring agreement.
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Master Plan for Virginia Key RFQ No. 03-04-028
(d) The primary beneficiaries of the first -source hiring agreement shall be participants of
the City training and employment programs, and other residents of the City.
3.19 Employees are Responsibility of Successful Proposer
All employees of the Successful Proposer shall be considered to be, at all times, the sole employees
of the Successful Proposer under its sole direction and not an employee or agent of the City. The
Successful Proposer shall supply competent and physically capable employees. The Ciry may require
the Successful Proposer to remove an employee the City deems careless, incompetent, insubordinate
or otherwise objectionable and whose continued employment under this contract is not in the best
interest of the City. Each employee shall have and wear proper identification.
All the services required herein shall be performed by the Successful Proposer, and all personnel
engaged in performing the services shall be fully qualified to perform such services.
All personnel of the Successful Proposer must be covered by Workers Compensation,
unemployment compensation and liability insurance, a copy of which is to be provided to the City.
No personnel of the Successful Proposer may receive any City employment benefit.
3.20. Use of Name
The City is not engaged in research for advertising, sales promotion, or other publicity purposes. No
advertising, sales promotion or other publicity materials containing information obtained from this
Proposal are to be mentioned, or imply the name of the City, without prior express written
permission of the Ciry Manager or the City Commission.
3.21. Collusion
The Proposer, by submitting a Proposal, certifies that its Proposal is made without previous
understanding, agreement or connection either with any person, firm, or corporation subnutting a
Proposal for the same services, or with the City's Purchasing Department or initiating Department.
The Proposer certifies that its Proposal is fair, without control, collusion, fraud, or other illegal
action. The Proposer further certifies that it is in compliance with the conflict of interest and code
of ethics laws. The City will investigate all situations where collusion may have occurred and the City
reserves the right to reject any and all Responses where collusion may have occurred.
3.22 Ownership of Documents
Proposer understands and agrees that any information, document, report or any other material
whatsoever which is given by the City to Successful Proposer or which is otherwise obtained or
prepared by Successful Proposer pursuant to or under the terms of the RFQ is and shall at all
times remain the property of the City. Successful Proposer agrees not to use any such
information, document, report or material for any other purpose whatsoever without the written
consent of the City, which may be withheld or conditioned by the City in its sole discretion.
3.23 Unauthorized Work
Neither the qualified Proposer(s) nor any of his/her employees shall perform any work unless duly
authorized by the Contract Administrator or his designated representative. The qualified Proposer(s)
shall not be paid for any work performed outside the scope of the contract or any work performed
by an employee not otherwise previously authorized.
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Master Plan for Virginia Key RFQ No. 03-04-028
(d) The primary beneficiaries of the first -source hiring agreement shall be participants of
the City training and employment programs, and other residents of the City.
3.19 Employees are Responsibility of Successful Proposer
All employees of the Successful Proposer shall be considered to be, at all times, the sole employees
of the Successful Proposer under its sole direction and not an employee or agent of the City. The
Successful Proposer shall supply competent and physically capable employees. The City may require
the Successful Proposer to remove an employee the City deems careless, incompetent, insubordinate
or otherwise objectionable and whose continued employment under this contract is not in the best
interest of the City. Each employee shall have and wear proper identification.
All the services required herein shall be performed by the Successful Proposer, and all personnel
engaged in performing the services shall be fully qualified to perform such services.
All personnel of the Successful Proposer must be covered by Workers Compensation,
unemployment compensation and liability insurance, a copy of which is to be provided to the City.
No personnel of the Successful Proposer may receive any Ciry employment benefit.
3.20. Use of Name
The City is not engaged in research for advertising, sales promotion, or other publicity purposes. No
advertising, sales promotion or other publicity materials containing information obtained from this
Proposal are to be mentioned, or imply the name of the Ciry, without prior express written
permission of the City Manager or the City Commission.
3.21. Collusion
The Proposer, by submitting a Proposal, certifies that its Proposal is made without previous
understanding, agreement or connection either with any person, firm, or corporation submitting a
Proposal for the same services, or with the City's Purchasing Department or initiating Department.
The Proposer certifies that its Proposal is fair, without control, collusion, fraud, or other illegal
action. The Proposer further certifies that it is in compliance with the conflict of interest and code
of ethics laws. The City will investigate all situations where collusion may have occurred and the City
reserves the right to reject any and all Responses where collusion may have occurred.
3.22 Ownership of Documents
Proposer understands and agrees that any information, document, report or any other material
whatsoever which is given by the City to Successful Proposer or which is otherwise obtained or
prepared by Successful Proposer pursuant to or under the terms of the RFQ is and shall at all
times remain the property of the City. Successful Proposer agrees not to use any such
information, document, report or material for any other purpose whatsoever without the written
consent of the City, which may be withheld or conditioned by the City in its sole discretion.
3.23 Unauthorized Work
Neither the qualified Proposer(s) nor any of his/her employees shall perform any work unless duly -
authorized by the Contract Administrator or his designated representative. The qualified Proposer(s)
shall not be paid for any work performed outside the scope of the contract or any work performed
by an employee not otherwise previously authorized.
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Master Plan for Virginia Key RFQ No. 03-04-028
SECTION IV
4.0. SPECIAL CONDITIONS OF PROPOSED CONTRACT
4.1. Authorization
Upon authorization of the Ciry Commission (if required) the City Manager or his authorized
designee shall negotiate all aspects of the Contract with the Successful Proposer. The Ciry Attorney's
Office will provide assistance to the City Manager or his designee during the negotiation of the
Contract and must approve the Contract as .to legal form and correctness prior to the City
s Commision's authorization (if required) for the execution of the Contract by the City Manager. The
Contract shall comply with all applicable laws, City Charter, and code provisions. The contract shall
include certain clauses which will safeguard the interests of the City including, without limitations,
cancellation for convenience, hold harmless/indemnity, no damages for delay and no adverse
interest to the City clauses.
4.2. General
The Contract shall address, but not be limited to, the following terms and conditions:
4.2.1. Amendments to the Contract
The City Manager shall have sole authority to amend the Contract on behalf of the
City.
4.2.2. Assignment of Contract
The Successful Proposer shall not assign any portions thereof, or any part of his/her
operations, without prior written permission granted by the City through the City
Manager, in the City's sole discretion. The contract is for services considered unique
in nature and assignability will not be favored.
4.2.3. Compliance with Orders and Laws and Cancellation
The Successful Proposer shall comply with all local, state, and federal directives,
ordinances, rules, orders, and laws as applicable to this RFQ. Non-compliance with
all local, state, and federal directives, orders, and laws may be considered grounds for
termination of Contract.
4.2.4. Conflict of Interest
If any individual member of a proposing team, or an employee of a proposing
team/firm, or an immediate family member of the same is also a member of any
board, commission, or agency of the City, that individual is subject to the conflict of
interest provisions of the City Code, Section 2-611.
The Code states that no Ciry officer, official, employee or board, comrission or agency
member, or a spouse, son, daughter, parent, brother or sister of such person, shall enter into
any contract, transact any business with the City, or appear in representation of a third parry
before the Ciry Commission. This prohibition may be waived in certain instances by the
affirmative vote of 4/5 of the Ciry Commission, after a public hearing, but is otherwise
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
strictly enforced and remains effective for two years subsequent to a person's departure from
City employment or board, commission or agency membership.
This prohibition does not preclude any person to whom it applies from submitting a
Proposal. However, there is no guarantee or assurance that such person will be able to
obtain the necessary waiver from the City, even if such person were the Successful Proposer.
A letter indicating a conflict of interest for each individual to whom it applies shall
accompany the submission package. The letter must contain the name of the individual who
has the conflict; the relative(s), office, type of employment or other situation which may
create the conflict; the board on which the individual is or has served; and the dates of
service.
4.3. Contract Administrator
The Contract Administrator for the Contract shall be:
Name Enrique D. Nunez, R.L.A.
Acting Chief of Urban Design
Department Department of Planning and Zoning
Address 444 S.W. 2"d Avenue, 3`d Floor
Miami, Florida 33130
4.4. Contract / Project Manager
Proposer shall include the name and telephone, and/or beeper number of the firm's intended City's
Project Manager. In the event the Contract is awarded to Proposer, the City's Project Manager,
designated by Successful Proposer, shall be available at one of these contact numbers on a daily
basis during at least regular business hours, Monday through Friday, for purposes of addressing
complaints and receiving information as to Contract performance. Should the Project Manager
deemed acceptable by the City leave the Successful Proposer's firm for any reason, the City reserves
the right to accept or reject any other proposed Project Manager.
4.5. Indemnification
The Successful Proposer shall agree to indemnify, defend and hold harmless the City and its
officials, employees and agents (collectively referred to as "Indemnities") and each of them from and
against all losses, costs, penalties, fines, damages, claims, expenses (including attomey's fees),
liabilities (collectively referred to as "Liabilities") by reason of any injury to or death of anyperson or
damage to or destruction or loss of any property arising out of, resulting from, or in connection with
(i) the performance or non-performance of the services contemplated by the Contract which is or is
alleged to be directly or indirectly caused, in whole or in part, by any act, omission, default or
negligence (whether active or passive) of the Indemnities, or any of them or (ii) the failure of the
Successful Proposer to comply with any of the requirements specified within the Contract, or the
failure of the Successful Proposer to conform to statutes, ordinances, or other regulations or
requirements of any governmental authority, federal or state, in connection with the performance
under the Contract. Successful Proposer expressly agrees to indemnify and hold hainiless the
Indemnities, or any of them, from and against all liabilities which may be asserted by an employee or
foiiner employee of Successful Proposer, or any of its subcontractors, if applicable and as provided
above, for which the Successful Proposer's liability to such employee or former employee would
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-D28
otherwise be limited to payments under state Workers' Compensation or similar laws. The
Indemnifications will be interpreted to comply with §725.06 and/or §725.08, as amended, Florida
Statutes. These Indemnification Provisions shall be interpreted and construed to comply
with §725.06 and/or g725.08, Florida Statues, as applicable and shall survive the cancellation
or expiration of the contract.
4.6. Insurance
Within ten (10) days after notification of award, the Successful Proposer shall fumish Evidence of
Insurance to the Purchasing Department, Department of Planning and Zoning, or to the Risk
Management Department. These departments are located at City of Miami, 444 SW 2 Avenue,
Miami, FL 33130. Please refer to Section 6.3 Indemnification and Insurance.
Execution of a Contract is contingent upon the receipt of proper insurance documents. If the
insurance certificate is received within the specified time frame but not in the manner prescribed in
this RFQ, the Successful Proposer shall be verbally notified of such deficiency and shall have an
additional five (5) calendar days to submit a corrected certificate to the City. If the Successful
Proposer fails to submit the required insurance documents in the manner prescribed in this RFQ,
within fifteen (15) calendar days after the Successful Proposer has been made aware of Commission
award, the Proposer may be in default of the contractual terms and conditions. Under such
circumstances, the Successful Proposer may be prohibited from submitting future Responses to the
City. Information regarding any insurance requirements shall be directed to the Risk Management
Administrator, Risk Management Department, at (305) 416-1700. Additionally, Successful Proposer
may be liable to the City for the cost of re -procuring the services, caused by Successful Proposer's
failure to submit the required documents.
4.7. Hold Harmless
The Successful Proposer shall hold harmless, defend, and indemnify the City for any errors in the
provision of services and for any fines which may result from the fault of the Successful Proposer.
This provision will survive the award of the contract and the contract cancellation or expiration.
4.8. Audit Rights and Records Retention
The Successful Proposer agrees to provide access to the City, or to any of its duly aurhorized
representatives, to any books, documents, papers, and records of the Successful Proposer which are
directly pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Successful Proposer shall maintain and retain any and all books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment
under the Contract and all other pending matters are closed. Successful Proposer's failure to adhere
to, or refusal to comply with, this condition shall result in the immediate cancellation of the Contract
by the City.
4.9. Proposer's Warranty
Proposer warrants that no one was paid a fee, commission, gift, or other consideration contingent
upon receipt of an award for the services specified herein.
4.10. Ownership of Documents
The Successful Proposer is perniined to make and maintain duplicate copies of the files, records,
documents, erc. if the Successful Proposer is desirous of such records subsequent to contract
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
termination. However, in no way shall the confidentiality as permitted by applicable law be
breached. The City shall maintain ownership of any and all documents which result upon
completion of all work
4.11. Truth -In -Negotiation Certificate
Execution of resulting Agreement by Successful Proposer shall act as the execution of truth -in -
negotiation certificate stating that wage rates and other factual unit costs supporting the
compensation of the resulting Agreement are accurate, complete, and current at the time of
contracting. The original contract price and any additions thereto shall be adjusted to exclude any
significant sums by which the City determines the contract price was increased due to inaccurate,
incomplete, or non -current wage rates and other factual unit costs. All such contract adjustments
shall be made within one (1) year following the end of the Agreement.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No 03-04-028
SECTION V
5.0. INSTRUCTIONS FOR SUBMITTING A RESPONSE
The following information and documents are required to be provided with Proposer's Response to
this RFQ. Failure to do so may deem your proposal non -responsive.
5.1
The following documents must be submitted as part of the Response . '! s RFQ:
Each submittal must contain the following documents, each fully completed, and signer .<s required.
Submittals which do not include all required documentation, or are not submitted in the required
format, or do not have the appropriate signatures on each document, may be deemed to be non-
responsive. Non -responsive submittals will receive no further consideration.
A. CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
The table of contents should outline in sequential order the major areas of the
submittal, including enclosures. All pages should be consecutively numbered and
correspond to the Table of Contents.
2. Executive Summary
Provide a Letter of Executive Summary and provide a brief narrative which includes
a statement of interest; identification of key team members and any sub -contractors
and work to be performed, if applicable; understanding of the scope of work, the
proposed approach to the work; understanding of the key elements; the project
manager/contact person; and deliverables.
3. Qualifications and Experience of Proposer
• Indicate the fire's number of years of experience in providing town
planning/urban design, landscape architecture, and environmental systems
analysis professional services.
• Provide a description of similar, completed projects, including a description of
the public facilitation process used in those projects;
• Provide any membership and/or accreditation by professional organizations;
• Provide experience in working with local, state, and federal government agencies,
particularly in working with a diverse community and governmental
constituencies; consensus building; and its ability to interface successfully with
other agencies or firms.
• Provide applicable Licenses and any other pertinent information;
• Provide Proposer's qualifications and experience related specifically to waterfront
urban design, enhancement of natural resources, including an emphasis on public
open space areas.
• Submit the Proposer's Standard Form (SF) 254 (linked Attachment to RFQ) and
provide any other documentation which demonstrates their ability to satisfy all of
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
the minimum qualification requirements. Submittals which do not contain such
documentation may be deemed non -responsive.
4. Ability to Perform Required Services
Qualifications and Experience of the Project Team
• Submit Standard Form (SF) 255 (linked Attachment to RFQ) for this
engagement.
• List the members of the project team by name, race, ethnicity, gender,
language(s) spoken, and specific tasks to be performed for this engagement.
• Indicate whether each proposed member of the Project Team has worked with
the Proposer on a comparable project of a similar nature prior to this time, or
with other proposed members of the Team and/or Proposer. If so, include a
detailed description of the Project, responsibilities of each, and whether Proposer
managed said Project(s).
• For the personnel to be assigned to this engagement, provide each of their
qualifications. Provide a brief resume including education, experience, previous
working relationships and work performed of a similar nature, licenses, and any
other pertinent information should be included for each team member, including
sub -consultants. Documentation should be provided which demonstrates their
ability to satisfy all of the minimum requirements. Indicate specifically what role
each would play and what work will be performed by each member of the Team.
• Describe previous experiences. Include demonstrated experience of a similar
nature on large-scale public sector projects, both for the Project Team and those
specific individuals assigned to engagement, particularly as it relates to town
planning/urban design, landscape architecture, marine/coastal environmental
systems analysis, traffic analysis, economic expertise, and/or creation of a Master
Plan.
Submittals which do not contain such documentation may be deemed non-
responsive.
Qualifications and Experience of the Project Manager
• Identify the Project Manager by name, job description, race/ethnicity/gender.
• Provide a comprehensive summary of the education, licenses, experience and
qualifications of the individuals) who will be selected to serve as the Project
Manager(s) for the City.
• Provide resume, licenses and discuss in detail the Project Manager's experience
of a similar nature, particularly as its demonstrated experience in landscape
architecture, town planning/urban design, marine/coastal environmental
analysis, and/or economic expertise.
• Provide its experience and expertise as it relates to research and data collection;
creation of Public Workshops, Master Plan Development and Economic
Feasibility Analysis of a similar nature and similar scale, and/or the coordination
of all work to be perfoiined by multiple sub consultants.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
Submittals which do not contain such documentation may be deemed non-
responsive.
5. Previous Similar Projects
Provide a list of similar projects in scope and complexity. Information should include
past performance on projects of sunilar scope and nature, including cost and budget
control, quality of work, and compliance with performance schedules and standards,
along with the following information. Indicate specifically who performed the work,
i.e., whether it was the actual Proposer as proposed; a member (present/past) of
Proposer; proposed Project Team and/or Team member(s); whether proposed
Project Manager of other individual not proposed spearheaded said project, etc. In
its response, include:
• Client Name, address, number.
• Description of work performed by Proposer.
• Year the project was completed and overall fees paid to Proposer.
• Total cost of the Project and/or construction, both estimated and actual.
Indicate reason(s) for any cost overruns
• Describe the Proposer's most relevant master planning projects including the
following information:
• Project description including location, commencement and completion dates,
size of area, and public process
• Project photographs and renderings, 8 '/z" x 11"
• Specific implementation steps that were achieved following the Plan
• A client contact person, preferably the city or redevelopment project
manager, name, title, and telephone number for each project cited.
• Provide at least one (1) Sample Master Plan previously completed by
Proposer and similar in scope to that requested within this RFQ. Discuss
whether any proposed Project Team members participated in the creation of
the Sample Master Plan. If so, denote the responsibility of each.
S. Project Approach to Scope of Work and Schedule
• Describe your overall approach and methodology including public input of
desired design elements and objectives.
• Provide your understanding of the Scope of Work and the Master Plan's purpose
and goals.
• Describe the project's approach including engagement of City officials, park
representatives and community stakeholders in a public process, and its ability to
interface successfully with other agencies or firms.
• Discuss how Proposer would supervise each of the Project Team sub
consultants, personnel and manage engagement in order to meet deadline(s) and
budget.
• List your current projects and discuss the film's ability to allocate appropriate
time and resources to the project, in addition to current and expected 2004
workload.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
• Provide deliverables with time frames for completion of each deliverable. Specify
the time required for completion of entire engagement.
• Discuss the Project Manager's ability to participate in community meetings and
public hearings and presentation to boards including but not limited to Parks
Advisory Board, Waterfront Advisory Board, Planning Advisory Board, and the
City Commission.
7. Minority/Women Business Enterprise Participation
For Proposers seeking M/WBE consideration in the evaluation process, Proposers
must be certified by the City, State of Florida, Miami -Dade County School Board or
Miami -Dade County as an M/VcBE prior to proposal submission date. Additionally,
the following documents must be submitted with Proposal, if applicable:
• Current City of Miami certification as an MUvBE or certification from one of
the above listed entities
8. Local Preference
• Complete the attached Local Office Location Affidavit.
• Provide location from which the Consultant will be based to perform the
work
9. Acknowledgment of Addenda and Respondent Information Forms
(Section 7) "RFQ Response Forms" (see check list).
Any firm(s) involved in a joint venture in its Proposal will be evaluated individually, as each firm of
the joint venture would have to stand on its own merits.
Proposer must clearly reflect in its Proposal any Sub -Consultants proposed to be utilized, and
provide for the sub -consultant the same information required of Consultant. The City retains the
right to accept or reject any Sub -Consultants proposed.
Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements. Any
Proposer's proposed system that does not meet the mandatory requirements is subject to immediate
disqualification.
When responding to this RFQ, all Proposers shall adhere to the guidelines defined below. Any and
all Responses that do not follow the prescribed format are subject to immediate disqualification.
A. Completed Response forms, including all required forms included with this RFQ. Refer to
Checklist(s) for guidance on the information and documentation to be provided with Response.
B. Copy of Current Ciry/ County Occupational License(s), where applicable
C. Additional forms and Acknowledgments
• Proposers should complete and submit as part of its Proposal all of the following forms
and/or documents:
• 7.1 RFQ Information Form
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
• 7.2 Certificate of Authority
• 7.3 Insurance Requirements
• 7.4 Local Office Location Affidavit
• 7.5 Debarment and Suspension Certificate
• 7.6 Statement of Compliance with Ordinance 10032
• 7.7 Copy of Proposer's Occupational License
• 7.8 Proof of current Miami MAXBE Certification, if applicable
• 7.9 Conflict of Interest, if applicable
• 7.10 Complete Proposal, including all required documentation
Licenses, etc.
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY
DISQUALIFY PROPOSER.
5.2. Response Format
One (1) original and ten (10) bound copies, of your complete response to this RFQ must be
delivered to:
Ms. Priscilla A. Thompson, City Clerk
City of Miami
Office of the City Clerk
3500 Pan American Drive
First Floor
Miami, Florida 33133
Responses must be clearly marked on the outside of the package referencing RFQ NO. 03-04-
028, MASTER PLAN FOR VIRGINIA KEY.
Responses received after the date and time stated in the RFQ will not be accepted and shall be
returned unopened to Proposer.
Responses received at any other location than the aforementioned or after the Proposal
submission date and time shall be deemed non -responsive.
Responses should be signed by an official authorized to bind the Proposer to the provisions given in
the Proposal. Responses are to remain valid for at least 180 days. Upon award of a Contract, the
contents of the Proposal of the Successful Proposer may be included as part of the Contract, at the
City's discretion.
Proposers must provide a response to each issue. Responses should be prepared in a concise manner
with an emphasis on completeness and clarity.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
SECTION VI
EVALUATION / SELECTION PROCESS
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
4. A Certification Committee consisting of design professionals and City staff will
review each submission for compliance with the submission requirements of the
RFQ, including verifying that each submission includes all documents required. In
addition, the Certification Committee will ascertain whether the provider is qualified
to render the required services according to State regulations.
5. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate
each certified response in accordance with the requirements of this RFQ. The
Committee shall select a minimum of three (3) firms deemed to be the most highly
qualified to perform the required service, unless fewer than three proposals are
received, to provide brief public presentations.
6. The Evaluation Comrnittee shall forward their recommendation to the City Manager
in rank order the three (3) responses, as applicable, of which the Evaluation
Committee deems to be in the best interest of the City.
EVALUATION CRITERIA
Responses shall be evaluated based upon the following criteria and weight:
CRITERIA PERCENTAGE
Qualifications and Experience of Proposer 25
Ability to Perform Required Services 20
Previous Similar Projects 25
Project Approach to Scope of Work &Schedule 25
Minority/ Women Business Enterprise Participation, 2.5
if applicable
Local Preference (City of Miami), if applicable 2.5
100 %
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
EVALUATION/SELECTION PROCESS — Continued
?. After considering the recommendation(s) of the Evaluation Committee, the City
Manager shall recommend to the City Commission, in rank order, the response or
responses which the City Manager deems to be in the best interest of the City.
8. The Ciry Commission shall consider the City Manager's and the Evaluation
Committees recommendation(s) and, if appropriate and required, approve the City
Manager's recommendation(s). The City Commission may also reject any or all
responses.
31
City of Miami, Florida •
Master Plan for Virginia Key RFQ No. 03-04-028
7.0. RFQ RESPONSE FORMS
CHECK LIST
This checklist is provided to help you conform to all form/document requirements stipulated
in this RFQ and attached herein.
Submitted With
Proposal
7.1
RFQ Information Form
• This form must be completed, signed, and returned with Proposal.
YES
7.2
Certificate of Authority, to be completed, signed and returned with Proposal.
Complete applicable form only.
7.2.1. Certificate of Authority (If Corporation)
7.2.2. Certificate of Authority (If Partnership)
7.2.3. Certificate of Authority (If Joint Venture)
7.2.4. Certificate of Authority (If Individual)
YES
7.3
Insurance Requirements
Acknowledgment of receipt of information on the insurance requirements for
this RFQ (must be signed)
YES
7.4
Primary Office Location Affidavit, if applicable
YES
7.5
Debarment and Suspension Certificate (must be signed)
YES
7.6
Statement of Compliance with Ordinance 10032
YES
7.7
Proof of current Occupational License
YES
7.8
Proof of current M/WBE Certification, if applicable
Applies to M/WBE firms registered with the City
See 3.6 of General Conditions
Provide copy of registration.
YES
7 .9
Conflict of Interest, if applicable
See 4.2.4 of Special Conditions of Proposed Contract
YES
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.1. RFQ INFORMATION FORM
RFQ NO. 03-04-028
MASTER PLAN FOR VIRGINIA KEY
I certify that any and all information contained in this RFQ is true; and I further certify
that this RFQ is made without prior understanding, agreement, or connections with any
corporation, firm or person submitting a RFQ for the same materials, supplies,
equipment, or services and is in all respects fair and without collusion or fraud. I agree
to abide by all terms and conditions of the RFQ, and certify that I am authorized to sign
for the Proposer firm. Please print the following and sign your name:
Firm's Name:
Principal Business Address:
Telephone: Fax:
E-mail address:
Name:
Title:
Authorized Signature:
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.2.1 CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATE OF
SS:
COUNTY OF
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a corporation existing under the laws of the State of , held on
, 20 , the following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Proposal
dated, , 20 , to the City of Miami and this corporation and that their
execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall
be the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation
this , day of , 20
Secretary:
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
34
City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.2.2 CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
STATE OF
SS:
COUNTY OF
I HEREBY CERTIFY that a meeting of the Partners of the
organized and existing under the laws of the State of , held on
, 20 , the following resolution was duly passed and adopted:
"RESOLVED, that, , as of the Partnership, be
and is hereby authorized to execute the Proposal dated, 20 , to the City of
Miami and this partnership and that their execution thereof, attested by the
shall be the official act and deed of this Partnership.
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
20
Secretary:
(SEAL)
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
35
City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.2.3 CERTIFICATE OF AUTHORITY
(IF JOINT VENTURE)
STATE OF
SS:
COUNTY OF
I HEREBY CERTIFY that a meeting of the Principals of
the
organized and existing under the laws of the State of
, held on
20 , the following resolution was duly passed and adopted:
"RESOLVED, that, as of the Joint
Venture be and is hereby authorized to execute the Proposal dated, 20 to
the City of Miami official act and deed of this Joint Venture."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this , day of
, 20
Secretary:
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE.
36
City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.2.4 CERTIFICATE OF AUTHORITY
(IF INDIVIDUAL)
STATE OF )
SS:
COUNTY OF
I HEREBY CERTIFY that as an individual, I
(Name of Individual)
and as a d/b/a (doing business as)
(if applicable)
exist under the laws of the State of
Florida.
"RESOLVED, that, as an individual and/or d/b/a (if applicable), be and is hereby authorized to execute the
Proposal dated, , 20 , to the City of Miami as an individual and/or d/b/a (if
applicable) and that my execution thereof, attested by a Notary Public of the State, shall be the official
act and deed of this attestation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Notary Public this
, day of , 20
NOTARY PUBLIC:
Commission No.:
I personally know the individual/do not know the individual (Please Circle)
Driver's License #
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE.
37
City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.3. INDEMNIFICATION AND INSURANCE
INDEMNIFICATION
Successful Proposer shall indemnify, defend and hold harmless the City and its officials, employees and
agents (collectively referred to as "Indemnities") and each of them from and against all loss, cost,
penalties, fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to
as "Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss of
any property arising out of, resulting from, or in connection with (i) the performance or non-performance of
the services contemplated by the Contract which is or is alleged to be directly or indirectly caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of Successful
Proposer or its employees, agents, or subcontractors (collectively referred to as "Proposer"), regardless of
whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent, or contributing) by any
act, omission, default or negligence (whether active or passive) of the Indemnities, or any of them or (ii)
the failure of the Successful Proposer to comply with any of the provisions in the Contract or the failure of
the Successful Proposer to conform to statutes, ordinances or other regulations or requirements of any
governmental authority, federal or state, in connection with the performance of the Contract. Successful
Proposer expressly agrees to indemnify and hold harmless the Indemnities, or any o f them, from and
against all liabilities which may be asserted by an employee or former employee of Proposer, or any of its
subcontractors, as provided above, for which the Successful Proposer's liability to such employee or
former employee would otherwise be limited to payments under state Workers' Compensation or similar
laws,
Successful P roposer further a grees t o i ndemnify, d efend a nd h old h armless t he I ndemnities from a nd
against (i) any and all Liabilities imposed on account of the violation of any law, ordinance, order, rule,
regulation, condition, or requirement, in any way related, directly or indirectly, to Successful Proposer's
performance under the Contract, compliance with which is left by the Contract to the Proposer, and (ii)
any and all claims, and/or suits for labor and materials furnished by the Successful Proposer or utilized in
the performance of the Contract or otherwise.
Where n of s pecifically prohibited b y I aw, Successful P roposer further s pecifically a grees t o indemnify,
defend and hold harmless the Indemnities from all claims and suits for any I lability, including, but not
limited to, injury, death, or damage to any person or property whatsoever, caused by, arising from,
incident to, connected with or growing out of the performance or non-performance of the Contract which
is, or is alleged to be, caused in part (whether joint, concurrent or contributing) or in whole by any act,
omission, default, or negligence (whether active or passive) of the Indemnities. The foregoing indemnity
shall also include liability imposed by any doctrine of strict liability.
The Successful Proposer shall furnish to City of Miami, c/o Planning Department, 444 SW 2nd Avenue,
3rd Floor, Miami, Florida 33130, Certificate(s) of Insurance prior to contract execution which indicate that
insurance coverage has been obtained which meets the requirements as outlined below:
COMMERCIAL GENERAL LIABILITY
A. Limits of Liability
Bodily Injury and Property
Combined Single Limit
Each Occurrence
General Aggregate Limit
Personal and Adv. Injury
Products/Completed Operations
$1,000,000
$2,000,000
$1,000,000
$1,000,000
Endorsements Required
City of Miami included as an Additional Insured
Employees included as insured
Contractual Liability
Waiver of Subrogation
38
City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
Premises/ Operations
Care, Custody and Control Exclusion Removed
II. AUTOMOBILE BUSINESS
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto
Including Hired, Borrowed or Non -Owned Autos
Any One Accident
B. Endorsements Required
City of Miami included as an Additional Insured
Employees included as insured
Waiver of Subrogation
III. WORKER'S COMPENSATION
Limits of Liability
Statutory -State of Florida
$ 1,000,000
IV. PROFESSIONAL LIABILITY/ERRORS AND OMISSIONS COVERAGE
Combined Single Limit
Each Occurrence $1,000,000
General Aggregate Limit $1,000,000
Deductible- not to exceed 10%
The City is required to be named as additional insured. BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications, as listed in standard liability
insurance manuals, which most nearly reflect the operations of the Successful Proposer.
All insurance policies required above shall be issued by companies authorized to do business under the
laws of the State of Florida, with the following qualifications:
The Company must be rated no less than "A" as to management, and no less
than "Class X" as to financial strength, by the latest edition of Best's Key Rating
Insurance Guide or acceptance of insurance company which holds a valid
Florida Certificate of Authority issued by the State of Florida, Department of
Insurance, and are members of the Florida Guarantee Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days
written advance notice to the certificate holder.
NOTE: CITY RFQ NUMBER AND/OR TITLE OF RFQ MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the Successful Proposer of his liability and
obligation under this section or under any other section of this Agreement.
The Successful Proposer shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain, in force for the duration of the contractual period; including any and
all option terms that may be granted to the Successful Proposer.
39
City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
--If insurance certificates are scheduled to expire during the contractual period, the Successful
Proposer shall be responsible for submitting new or renewed insurance certificates to the City at a
minimum of ten (10) calendar days in advance of such expiration.
--In the event that expired certificates are not replaced with new or renewed certificates which cover
the contractual period, the City shall:
A) Suspend the Contract until such time as the new or renewed certificates are received by the City
in the manner prescribed in the RFQ.
B) The City may, at its sole discretion, terminate the Contract for cause and seek re -procurement
damages from the Successful Proposer in conjunction with the violation of the terms and
conditions of the Contract.
The undersigned Proposer acknowledges that they have read the above information and agrees to
comply with all the above City requirements.
Proposer:
Date:
(Company name)
Signature:
Print Name:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE.
40
City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.4. LOCAL OFFICE LOCATION AFFIDAVIT (COMPLETE ONLY IF YOUR FIRM IS LOCATED
WITHIN THE CITY OF MIAMI)
Please type or print clearly. This Affidavit must be completed in full, signed and notarized ONLY if your office is located
within the corporate limits of the City of Miami.
Legal Name of Firm:
Entity Type: (check one box only) 0 Partnership
0Sole Proprietorship 0 Corporation
Corporation Doc. No:
Date of Issuance:
Date Established:
Occupational License No:
Office Location
PRESENT
Street Address:
City:
State:
How long at this location:
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the
corporate limits of the City of Miami.
I (we) certify, under penalty of perjury, that the office location of our firm has not been established with the sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
Authorized Signature
Print Name
Title
Authcrized Signature
Print Name
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole
proprietorship or all partners of a Joint venture.)
STATE OF FLORIDA, COUNTY OF MIAMI-DADE
Personally known to me; or
Subscribed a nd S worn before me t hat t his is a true s tatement t his day o f 200 [) P roduced
identification:
Notary Public, State of Florida My Commission expires
Printed name of Notary Public
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The
City of Miami also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any
other documents(s) to verify the location of the firms office location.
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City of Miami, Florida
Master Plan for Virginia Key RFQ No. 03-04-028
7.5. DEBARMENT AND SUSPENSION
(a) Authority and requirement to debar and suspend:
After reasonable notice to an actual or prospective contractual party, and after reasonable
opportunity to such party to be heard, the City Manager, after consultation with the Chief
Procurement Officer and the City Attorney, shall have the authority to debar a contractual party for
the causes listed below from consideration for award of city contracts. The debarment shall be for
a period of not fewer than three (3) years. The City Manager shall also have the authority to
suspend a contractor from consideration for award of city contracts if there is probable cause for
debarment. Pending the debarment determination, the authority to debar and suspend contractors
shall be exercised in accordance with regulations which shall be issued by the Chief Procurement
Officer after approval by the City Manager, the City Attorney, and the City Commission.
(b) Causes for debarment or suspension include the following:
Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private contract or subcontract, or incident to the performance of such contract or
subcontract;
2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery,
falsification or destruction of records, receiving stolen property, or any other offense
indicating a lack of business integrity or business honesty;
3: Conviction under state or federal antitrust statutes arising out of the submission of bids or
Responses;
4. Violation o f c ontract p rovisions, which i s r egarded b y t he C hief P rocurement 0 fficer to be
indicative of non -responsibility. Such violation may include failure without good cause to
perform in accordance with the terms and conditions of a contract or to perform within the
time limits provided in a contract, provided that failure to perform caused by acts beyond the
control of a party shall not be considered a basis for debarment or suspension;
5. Debarment or suspension of the contractual party by any federal, state or other governmental
entity;
6. False certification pursuant to paragraph (c) below; or
7. Any other cause judged by the City Manager to be so serious and compelling as to affect the
responsibility of the contractual party performing city contracts.
(c) Certification:
All contracts for goods and services, sales, and leases by the City shall contain a certification that
neither the contractual party nor any of its principal owners or personnel have been convicted of
any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel has been convicted of any of the violations set forth above, or debarred or suspended as
set forth in paragraph (b) (5).
Company name:
Signature:
Date:
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
42
City of Miami, Florida
Master Plan for Virginia Key RFO No. 03-04-028
7.6. STATEMENT OF COMPLIANCE WITH ORDINANCE NO. 10032
Proposer certifies that (s)he has read and understood the provisions of City of Miami Ordinance No.
10032 (Section 18-105 of the City Code) pertaining to the implementation of a "First Source Hiring
Agreement."
Proposer will complete and submit the following questions as part of the RFQ Proposal.
Violations of this Ordinance may be considered cause for annulment of a Contract between the
Successful Proposer and the City of Miami.
A. Do you expect to create new positions in your company in the event your company was awarded a
Contract by the City?
Yes No
B. In the event your answer to Question "A" is yes, how many new positions would you create to perform
this work?
C. Please list below the title, rate of pay, summary of duties, number of positions, and expected length or
duration of all new positions which might be created as a result of this award of a Contract.
EXPECTED
RATE OF PAY.. NUMBER OE-i, LENGTH OR
POSITION/T1TLE Hourty/1Neekty!: " DUTtES POSITIONS DURATION
1)
2)
3)
_4)
5)
6)
7)
8)
(Use additional sheets if necessary)
PROPOSER NAME:
SIGNATURE/TITLE:
DATE:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY PROPOSAL
43