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Home My WebLink AboutO-12970City of Miami Legislation Ordinance: 12970 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 07-01546 Final Action Date: 2/14/2008 AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAMI, AS AMENDED, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE XI ENTITLED "BOARDS, COMMITTEES, COMMISSIONS," DIVISION 12 ENTITLED "COMMUNITY RELATIONS BOARD," SECTION 2-1152, TO CHANGE THE QUORUM REQUIREMENT AND TO REMOVE UNNECESSARY LANGUAGE; CONTAININGA REPEALER PROVISION, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 2 of the Code of the City of Miami, Florida, as amended ("City Code"), sets forth the requirements for the various boards, committees and commissions of the City of Miami ("City"); and WHEREAS, Chapter 2, Article XI, Division 12 of the City Code sets forth, among other things, the specific requirements for the Community Relations Board; and WHEREAS, the ordinance that created the Community Relations Board, Ordinance No. 11742, included provisions for the appointment and selection of a steering committee that was to exist until November 30, 2000, which said provisions are no longer necessary; and WHEREAS, the current quorum requirement for the Community Relations Board is seven members and changing the quorum requirement to five will enable said Board to meet on a more frequent basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1.The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Chapter 2 of the City code, entitled "Administration," Article XI entitled "Boards, Committees, Commissions," Division 12 entitled "Community Relations Board,"section 2-1152, is amended in the following particulars:{1} "CHAPTER 2 ADMINISTRATION ARTICLE XI. BOARDS, COMMITTEES, COMMISSIONS City of Miami Page 1 of 4 File Id: 07-01546 (Version: 1) Printed On: 4/26/2017 File Number: 07-01546 Enactment Number: 12970 DIVISION 12. COMMUNITY RELATIONS BOARD Sec. 2-1152. Membership; qualifications; terms of office; vacancies; officers; rules of procedure; meetings; quorum; attendance requirements. (a) Membership. The community relations board members shall serve without compensation, but shall be reimbursed for necessary expenses incurred in official duties, as may be determined and approved by the city commission, and shall be composed as follows: (1) A 13-member advisory board, all of whom shall be entitled to vote, comprised of three members appointed by the mayor and ten members appointed by the members of the commission, with each commissioner nominating two individuals; (2) Ex officio members, consisting of former chairpersons of the board, who are not current members of the board, and representatives from community organizations determined by the city commission, who shall not vote on any matter before the board, and shall not be required to attend meetings of the board; and {3) A seven member steering committee to serve the board in an advisory capacity until November designated by the mayor and each commissioner from his/her staff. (b) Qualifications. (1)Board. The members of the board shall be broadly representative of the social, racial, religious, linguistic, cultural, and economic groups comprising the population of the city. Each member shall be a resident of the city with an outstanding reputation for community pride, interest, integrity, responsibility, and business or professional ability. {2) Steering committee. The commission at large appointment to the steering committee shall have the same qualifications as the board members set forth hereinabove. The staff members designated shall -be -those individuals that the mayor and commissioners feel will best represent said elected official. (c) Terms of office. The initial appointments to the board shall be made as follows: four members shall be appointed to the board for tcrms cxpiring January 31, 2000, four members shall be appointed 31, 2002, or until the nominating commissioner leaves office, whichever occurs first. All members shall continuo to scrvc until thcir succcssors havc bccn appointed and qualified. The length of said terms shall be determined by lottery at the first meeting of the board. Subsequent aAppointments shall be for terms of three years or until the nominating commissioner leaves office, whichever occurs first. All members shall continue to serve until their successors have been appointed and qualified. No member shall serve more than nine consecutive years on said board. Nothing set forth herein shall prohibit any individual from being reappointed to a city board after a hiatus of two years. City of Miami Page 2 of 4 File Id: 07-01546 (Version: 1) Printed On: 4/26/2017 File Number: 07-01546 Enactment Number: 12970 The members of the steering committee shall serve at the will of and for the length of time determined by the designating elected official, or until the nominating commissioner leaves office, whichever occurs first. (d) Vacancies. If a vacancy shall occur on the board, such vacancy shall be filled by the mayor or city commission after nomination by the commissioner who nominated the member whose position has become vacant, chosen exclusively from a list of three names submitted by the board members. In the event that the individuals submitted by the board do not meet the mayor's or commission's approval, the board shall submit new list of names for consideration. This process shall continue until such time a replacement has been appointed. Such appointment shall be effective for the remainder of the unexpired term or until the mayor or the nominating commissioner leaves offices. (e) Officers. The members of the board shall select and designate from its members a chairperson, vice -chairperson, secretary, and such other officers as may be deemed necessary, who shall serve at the pleasure of the board. No chairperson shall serve more than two years in office. The vice -chairperson shall serve as chairperson in the absence of the chairperson. (f) Rules of procedure. The board may adopt its own order of business and rules of procedure governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the city clerk. Copies of minutes of all board meetings shall be furnished to the mayor, commissioners and the city manager. (g) Meetings; quorum. All meetings of said board shall be open to the public. A quorum is necessary for the conduct of business by the board and shall consist of coven five members of the board. An affirmative vote of not less than 50 percent of the members present and voting at any meeting is required for any action to be taken by the members. (h) Attendance requirements. The provisions set forth in section 2-886 of this article shall apply to all members of the community relations board. *I1 Section 3. All ordinances or parts of ordinances that are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 4. If any section, part of section, paragraph, clause, phrase or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 5. This Ordinance shall be come effective thirty (30) days after final reading and adoption thereof.{2} APPROVED AS TO FORM AND CORRECTNESS: JULIE O. BRU CITY ATTORNEY City of Miami Page 3 of 4 File Id: 07-01546 (Version: 1) Printed On: 4/26/2017 File Number: 07-01546 Enactment Number: 12970 Footnotes: {1} Words/and or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. {2} This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is City of Miami Page 4 of 4 File Id: 07-01546 (Version: 1) Printed On: 4/26/2017