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HomeMy WebLinkAboutLegislation SRCity of Miami Legislation Ordinance City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 07-01304 Final Action Date: AN ORDINANCE OF THE MIAMI CITY COMMISSION ADDING A NEW SECTION TO CHAPTER 2, ARTICLE XI, OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ENTITLED "ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS," TO ESTABLISH THE PARKS AND RECREATION ADVISORY BOARD, TO SET FORTH SAID BOARD'S PURPOSES, FUNCTIONS, POWERS, RESPONSIBILITIES, AND JURISDICTION; TO PROVIDE FOR MEMBERSHIP, QUALIFICATIONS, NOMINATIONS AND APPOINTMENTS OF MEMBERS, TERMS OF OFFICE, FILLING OF VACANCIES, OFFICERS, MEETINGS, QUORUM, ATTENDANCE REQUIREMENTS, REMOVAL, AND ASSIGNMENT OF STAFF AND LIAISON(S), AND TO PROVIDE FOR AN ANNUAL REPORT AND THE "SUNSET" REVIEW OF SAID BOARD EVERY FOUR YEARS; MORE PARTICULARLY BY ADDING TO ARTICLE XI A NEW DIVISION 11, BY AMENDING SECTION 2-887 OF SAID CODE TO ADD THE PARKS AND RECREATION ADVISORY BOARD AND TO DELETE THE FORMER COCONUT GROVE SPECIAL EVENTS AND MARKETING COMMITTEE AND THE FORMER PARKING ADVISORY BOARD; AND BY AMENDING 2-892 OF SAID CODE TO ADD THE PARKS AND RECREATION ADVISORY BOARD; CONTAINING A REPEALER PROVISION, A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission wishes to establish a new Parks and Recreation Advisory Board to provide for public input on parks programs and services, recreation programs and services, the use of park and recreation facilities, the operations and maintenance of all parks and recreation facilities, and the development of park lands and recreation facilities; and WHEREAS, the City Commission wishes to include in such public input and representation on the new Parks and Recreation Advisory Board representatives from community, user, and homeowners' groups such as from Miami Neighborhoods United; and WHEREAS, the provisions of Section 2-833 of the Code of the City of Miami, Florida, as amended ("City Code") require that all City of Miami boards be created by ordinance; NOW THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1: The recitals and findings found in the Preamble of this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. A new Division 11, entitled "Parks and Recreation Advisory Board," is added to Chapter 2, Article XI, of the City Code entitled "Administration/Boards, Committees, Commissions," in the following particulars:{1} City of Miami Page 1 of 6 Printed On: 2/1/2008 File Number: 07-01304 "Chapter 2 ADMINISTRATION ARTICLE XI. BOARDS, COMMITTEES, COMMISSIONS DIVISION 11. PARKS AND RECREATION ADVISORY BOARD Sec. 2-1144.1. Established. There is hereby established an advisory committee of the city to be known as the "Parks and Recreation Advisory Board" which shall be hereinafter referred to as the "Board". Sec. 2-1144.2. Purpose, powers and duties. The purpose, powers and duties of the Board are to: (1) Serve in an advisory capacity to the city commission, mayor, and city manager on citywide parks and recreation policy matters, park and recreation needs and priorities, and as stewards of the parks and recreation master plan(s); (2) Provide periodic review of _physical improvements as needed for all city park and recreational facilities; (3) Provide a review of the parks, recreation playground, after school, weekend, and summer camp programs and other activities and services provided throughout all parks, and make recommendations to the director of the department of parks and recreation; (4) Review the use of city _park, playground and recreation facilities to assess whether such uses meet the recreational needs of the neighborhood and community in which each facility is located; (5) Review the operations and maintenance needs of the parks department's operations division and provide recommendations on needs required to effectively address citywide park and recreation facilities maintenance issues; (6) Provide recommendations on the expansion of existing and development of new undeveloped park land; (7) Review the city's implementation of the recommendations contained within the parks and recreation master plan(s); (8) Participate in charettes and other public forums to obtain comments and suggestions with respect to the city's park and recreation system; (9) Work with existing and future city public trusts and/or agencies that have responsibility over the operations and maintenance of city park land; City of Miami Page 2 of 6 Printed On: 2/1/2008 File Number: 07-01304 (10) Discuss, conduct a recorded vote on the Board's recommendations, and include such recorded vote(s) and written recommendation(s) in the City Commission agenda package for any item upon which the Board is making a recommendation to the City Commission. Sec. 2-1144.3. Membership; qualifications; terms of office; vacancies; officers. (a) Membership. The Board shall consist of at least eleven (11) members who shall serve without compensation, but shall be reimbursed for necessary expenses incurred in official duties, as may be determined and approved by the commission, and shall be composed as follows: (1) Eleven (11) regular members, all of whom shall be entitled to vote, shall be appointed as follows: (i) Five (5) members appointed by the members of the commission, with each commissioner nominating one individual who must reside within his or her commission district of the city; (ii) Two (2) members who are residents of the city at -large nominated by the mayor and appointed by the commission; (iii) Four (4) members nominated by the city manager and appointed by the commission as follows: (x) One (1) representative who is an existing park program user; (y) Two (2)_ city resident community activists or representatives from city neighborhood community organizations; and (z) One (1) individual with an expertise in sports/recreational activities. (2) There shall be no no -voting ex-officio members of the Board. (b) Qualifications. In addition to the specific qualifications set forth in (a) above, the general provisions set forth in section 2-884 of this article shall apply to all members of the Board. (c) Terms of office; vacancies. (1) The terms of office of the members of the Board shall be as follows: (i) two (2) years, or (ii) until the nominating commissioner, nominating manor, or nominating_ city manager leaves office. or (iii) upon recommendation for removal by the nominating commissioner, nominating mayor, or nominating city manager, as applicable, and voted upon by the members of the commission, whichever occurs first. (2) When the nominating commissioner, nominating mayor, or nominating city manager leaves office, the Board member's term shall expire. Vacancies on the Board shall be filled by nomination by the specific district commissioner, the mayor, or the city manager, as applicable, and appointment by the commission for the unexpired term. Board members shall continue to serve until their successors have been appointed and qualified. (3) No Board member shall serve more than four (4) consecutive terms. Nothing set forth in the subsection above shall prohibit any individual from being reappointed to a city board after a hiatus of two (2) years. (d) Officers. The members of the Board shall elect from its members a chairperson, vice -chairperson, secretary, and such other officers as may be deemed necessary, who shall serve at the pleasure of the Board. No chairperson shall serve more than two (2) years in office. The vice -chairperson shall serve as chairperson in the absence of the chairperson. The secretary shall serve as chairperson in the absence of the chairperson and the vice -chairperson. Sec. 2-1144.4. Meetings; quorum; attendance requirements; rules of procedure. City of Miami Page 3 of 6 Printed On: 2/1/2008 File Number: 07-01304 (a) Meetings; quorum. All meetings of said Board shall be open to the public. A majority of the Board's appointed and qualified members at such time shall constitute a quorum for the purpose of convening any meeting. An affirmative vote of not less than fifty percent (50%1 plus one of the members present and voting at any meeting is required for any action to be taken by the members. The Board shall meet at a minimum on a quarterly basis. (b) Attendance requirements. (1) A member shall be automatically removed if, (a) in a given calendar year he or she is absent from three (3) consecutive meetings; or(b) he or she is absent from four (4) properly noticed meetings within a twelve-month period without an excused absence; (2) The provisions of this subsection shall not apply to those individuals who are members of city boards and who are (1) reservists in the United States Armed Forces or members of the Florida National Guard, and have been ordered to active military duty for national, state, or homeland defense and due to such duty cannot attend Board meetings, or (2) employees of agencies whose services are considered essential for national, state, or homeland defense and due to such services cannot attend Board meetings. (c) Rules of procedure. The Board may adopt its own order of business and rules of procedure governing its meetings and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the city clerk. Copies of minutes of all Board meetings shall be furnished to the commissioners, mayor, city manager, and director of the parks and recreation department. Sec. 2-1144.5. Assignment of staff; liaison(s)s. (a) It shall be the duty of the City Clerk to provide the services of an individual to keep minutes of meetings, maintain advisory Board correspondence, post meetings public notices, file reports and perform all other necessary support functions. The director of the parks and recreation department or his/her designee shall serve as Board's general liaison to the city manager and other city departments and shall attend all meetings of the Board. The city manager may appoint other liaisons to assist for particular projects or purposes from the planning department, department of public works, department of capital improvements, and such other departments as the city manager deems necessary from time to time. Sections. 2-1145--2-1149. Reserved. * Section 3. Chapter 2, Article XI, of the City Code entitled "Administration/Boards, Committees, Commissions", Division 2 entitled "Standards for Creation and Review," is amended in the following particulars:{1 } "Chapter 2 City of Miami Page 4 of 6 Printed On: 2/1/2008 File Number: 07-01304 ADMINISTRATION ARTICLE XI. BOARDS, COMMITTEES, COMMISSIONS * DIVISION 2. STANDARDS FOR CREATION AND REVIEW OF BOARDS GENERALLY Sec. 2-887. Quorum requirements; exceptions. (a) Except for those boards listed in subsection (b) hereinbelow, a quorum for all boards' meetings, shall consist of fifty 50-percent (50%) plus one of the board's total membership. The decision of a majority of the board members present shall be the decision of the board. (b) The following boards are subject to quorum requirements as provided for elsewhere in this Code. Audit Advisory Committee Bayfront Park Management Trust Downtown Development Authority Equal Opportunity Advisory Board Mayor's International Council Miami Commission on the Status of Women Miami Sports and Exhibition Authority Parks and Recreation Advisory Board Street Codesignation Review Committee Urban Development Review Board Sec. 2-892. "SUNSET" review of boards. Commencing with the year 1995, each city board shall be reviewed in the following manner: * * * (4) The following boards shall initially be reviewed in the following years and shall be reviewed every four years thereafter: m. 2011 * * City of Miami Page 5 of 6 Printed On: 2/1/2008 File Number: 07-01304 3. Parks and Recreation Advisory Board. *11 Section 4. All ordinances or parts of ordinances insofar as they are inconsistent or in conflict with the provisions of this ordinance are hereby repealed. Section 5. If any section, part of section, paragraph, clause, phrase or word of this ordinance is declared invalid, the remaining provisions of this ordinance shall not be affected. Section 6. It is the intention of the City Commission that the provisions of this ordinance shall become and be made a part of the Code of the City of Miami, Florida, as amended, which provisions may be renumbered or reiterated and that the word "ordinance" may be charged to the "section," "article," or other appropriate word to accomplish such intention. Section 7. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor.{2} APPROVED AS TO FORM AND CORRECTNESS: JORG CITY A TOR EY 'br'61 Footnotes: {1} Words/and or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. {2} This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. City of Miami Page 6 of 6 Printed On: 2/1/2008