HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 0 S000-7 (O
Date: 12/5/2007
Commission Meeting Date?.14 /2008
Requesting Department: Purchasing
District Impacted: All
CA.8
Type: ® Resolution f Ordinance (1 Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Elevator Maintenance Services -Citywide, IFB 52028,2
Purpose of Item:
The nature of this item is to establish a contract for Elevator Maintenance Services -Citywide, on an as
needed basis, from Oracle Elevator , Inc., for a period of two (2) years with option to renew for two
(2) additional one-year periods; allocating funds from the various sources, subject to the availability
of funds and budgetary approval at time of need.
Background Information:
The Purchasing Department has identified a need to establish a city-wide contract for Elevator
Maintenance Services -citywide. On October 23, 2007, the Purchasing Department issued Invitation to
Bid No. 52028, 2. As required by the Procurement Code, the IFB was advertised and issued on-line.
Oracle Elevator , Inc., submitted the only responsive and responsible bid and is therefore
recommended for award. A cost analysis or a bid price comparison between the previous bid contract
and the current bid for similar City locations/facilities where elevators need to be serviced and
maintained, including overtime, holidays and weekend labor rates, reveals a cost savings of 24% to
the City. The approximate total contract amount is $60,000.00 ($44,000 for monthly maintenance and
$16,000 for repairs).
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants
Purchasing
Chief
Risk Management
Dept. Director
City Manager T`
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