HomeMy WebLinkAboutServices AgreementSERVICES AGREEMENT
OR
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this
day of %//a t , 200. (but effective as of
/7Y/ ("effective date") by and between the City of Miami, a municipal corporation of the State of
Florida ("City") and Cooper, Robertson & Partners LLP ("Provider").
RECITALS:
A. The City is in need of a qualified professional(s) to prepare a Master Plan for
Bicentennial Park / Museum Park for its Department of Planning and Zoning to support the
implementation of the Bicentennial Park: Becoming Miami's Premier Park Conceptual Study
("Study").
B. Provider possesses all necessary qualifications and expertise to perform the Services.
C. The City wishes to engage the services of Provider, and Provider wishes to perform the
services for the City.
D. The Commission of the City of Miami, by Resolution No. 04-0344 adopted on May 27,
2004, authorized the City Manager to execute a contract with Provider under the terms and conditions
set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS:
1. RECITALS: The recitals are true and correct and are hereby incorporated into and made a
part of this Agreement.
TERM: The term of this Agreement shall commence on the effective date and shall
terminate twelve months after the effective date. The term of the Agreement may be extended by
written agreement of the City and Provider.
3. SCOPE OF SERVICE:
A. Provider agrees to provide the Services as specifically described, and subject to the
special terms and conditions set forth in Exhibit "A" hereto, which by this reference is incorporated
into and made a part of this Agreement.
B. Provider represents to the City that: (i) it possesses all qualifications, licenses and
expertise required for the performance of the Services; (ii) it is not delinquent in the payment of any
sums due the. City, including payment of permits fees, occupational licenses, etc., nor in the
performance of any obligations to the City, (iii) all personnel assigned to perform the Services are and
shall be, at all times during the term hereof, fully qualified and trained to perform the tasks assigned to
each; and (iv) the Services will be performed in the manner described in Exhibit "A".
4. COMPENSATION:
A. The amount of compensation payable by the City to Provider shall be based on the fees,
rates and schedules described in Exhibit "B" hereto, which by this reference is incorporated into this
Agreement; provided, however, that in no event shall the total amount of compensation for the Scope
of Services referenced in Exhibit "A" exceed $ 1,334,455. Absent an amendment to this Agreement,
additional services are not included in this compensation and shall only be provided upon a written
amendment entered into by the City and Provider. The City shall not be liable for any costs, fees,
expenses or charges beyond the total amount of compensation specified in this subsection for the
Scope of Services referenced in Exhibit "A."
B. Unless otherwise specifically provided in Exhibit "B", payment shall be made within thirty (30)
days after receipt of Provider's invoice, which shall be accompanied by sufficient supporting
documentation and contain sufficient detail, to allow a proper audit of expenditures, should the City
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require one to be performed. Invoices shall be sufficiently detailed so as to comply with the "Florida
Prompt Payment Act", §218.70. - 218.79, Florida Statutes.
5. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any
information, document, report or any other material whatsoever ("Information") which is given by the
City to Provider, or which is otherwise obtained by Provider pursuant to or under the terms of this
Agreement, with the exception of public Information and Information obtained from Provider itself
and its sub consultants, is and shall at all times remain the property of the City. Provider agrees not to
use any such information, document, report or material for any other purpose whatsoever without the
written consent of the City Manager, which may be withheld or conditioned by the City Manger in his
sole discretion.
6.. AUDIT RIGHTS: The City may, at reasonable times, and for a period of up to three (3)
years following the date of final payment by the City to Provider under this Agreement, audit, or cause
to be audited, those books and records of Provider which are related to Provider's performance under
this Agreement. Provider agrees to maintain all such books and records at its principal place of
business for a period of three (3) years after final payment is made under this Agreement.
7. AWARD OF AGREEMENT: Provider represents to the City that it has not employed or
retained any person or company employed by the City to solicit or secure this Agreement and that it
has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage
fee, or gift of any kind contingent upon or in connection with, the award of this Agreement.
8. PUBLIC RECORDS: Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to City contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable laws. Provider's failure or refusal to comply with the
provisions of this section shall result in the immediate cancellation of this Agreement by the City.
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9. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: Provider
understands that agreements with local goverrunents are subject to certain laws and regulations,
including Jaws pertaining to public records, conflict of interest, record keeping, etc. City and Provider
agree to comply with and observe all such applicable federal, state and local laws, rules, regulations,
codes and ordinances, as they may be amended from time to time.
10. INDEMNIFICATION: Provider shall indemnify, defend and hold harmless the City and
its officials, employees and agents (collectively referred to as "Indemnitees") and each of them from
and against all loss, costs, penalties, fines, damages, claims, expenses (including attomey's fees) or
liabilities (collectively referred to as "Liabilities") by reason of any injury to or death of any person or
damage to or destruction or loss of any property to the extent such Liabilities are caused by (i) the
negligent performance or non-performance of the services contemplated by this Agreement (whether
active or passive) of Provider or its employees, agents or subcontractors (collectively referred to as
"Provider") or (ii) the failure of the Provider to comply materially with any of the paragraphs herein or
the failure of the Provider to conform materially to statutes, ordinances, or other regulations or
requirements of any governmental authority, local, federal or state, in connection with the performance
of this Agreement. Provider expressly agrees to indemnify and hold harmless the Indemnitees, or any
of them, from and against all liabilities which may be asserted by an employee or former employee of
Provider, or any of its subcontractors, as provided above, for which the Provider's liability to such
employee or former employee would otherwise be limited to payments under state Workers'
Compensation or similar laws. Provider's obligation to defend and indemnify the Indemnities shall be
limited to Provider's available insurance coverage for such defense and indemnification obligations
and shall survive the cancellation of this Agreement. This section shall be interpreted to comply with
§725.08, Florida Statutes. The Provider shall, if permitted by its insurance carrier at a reasonable cost,
add the City of Miami as an additional insured to its general liability policy.
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11. DEF.kULT: If Provider fails to comply materially with any term or condition of this
Agreement, or fails to perform in any material way any of its obligations hereunder, and fails to cure
such failure after reasonable notice from the City, th en Provider shall be in default. Upon the
occurrence of a default hereunder the City Manager, in addition to all remedies available to it by law,
may immediately, upon written notice to Provider, terminate this Agreement. All payments, advances,
or other compensation paid by the City to Provider for services rendered by Provider after receipt of
such termination notice, shall be immediately returned to the City. Provider understands and agrees
that termination of this Agreement under this section shall not release Provider from any obligation
accruing prior to the effective date of termination. Should Provider be unable or unwilling to
commence to perform the Services within the time provided or contemplated herein, then, in addition
to the foregoing, Provider shall be liable to the City for all expenses incurred by the City in preparation
and negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services.
12. RESOLUTION OF CONTRACT DISPUTES: Provider understands and agrees that all
disputes between Provider and the City based upon an alleged violation of the terms of this Agreement
by the City shall be submitted to the City Manager for his/her resolution, prior to Provider being
entitled to seek judicial relief in connection therewith. In the event that the amount of compensation
hereunder exceeds 125,000 the City Manager's decision shall be approved or disapproved by the City
Commission. Provider shall not be entitled to seek judicial relief unless: (i) it has first received City
Manager's written decision, approved by the City Commission if the amount of compensation
hereunder exceeds $25,000 or (ii) a period of sixty (60) days has expired, after submitting to the City
Manager a detailed statement of the dispute, accompanied by all supporting documentation (90 days if
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City Manager's decision is subject to City Commission approval); or (iii) City has waived compliance
with the procedure set forth in this section by written instruments, signed by the City Manager.
13. CITY'S TERMINATION RIGHTS:
A. The City, acting by and through its City Manager, shall have the right to terminate this
Agreement, in its sole discretion, at any time, by giving written notice to Provider at least five (5)
business days prior to the effective date of such termination. In such event, the City shall pay to
Provider compensation for services rendered and expenses incurred prior to the effective date of
termination. In no event shall the City be liable to Provider for any additional compensation, other
than that provided herein, or for any consequential or incidental damages.
B. The City Manager shall have the right to teiuiinate this Agreement, without notice or
liability to Provider, upon the occurrence of an event of a material default hereunder. In such event, the
City shall not be obligated to pay any amounts to Provider for services rendered by Provider after
Provider's receipt of the notice of termination.
14. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the City as of the effective date of this Agreement. All such
insurance, including renewals, shall be subject to the approval of the City for adequacy of protection
and evidence of such coverage shall be furnished to the City Risk Manager on Certificates of Insurance
indicating such insurance to be in force and effect and providing that it will not be canceled during the
performance of the services under this contract without thirty (30) calendar days prior written notice to
the City Risk Manager. Completed Certificates of Insurance shall be filed with the City prior to the
performance of services hereunder, provided, however, that Provider shall at any time upon request file
duplicate copies of the policies of such insurance with the City.
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If, in the reasonable judgment of the City, prevailing conditions in the insurance marketplace
warrant the provision by Provider of additional One Ivli!lion Dollars (S1,000,000) of professional
liability insurance coverage, the City reserves the right to require the provision by Provider of up to
such additional amount of professional liability coverage, and shall afford written notice of such
change in requirements thirty (30) days prior to the date on which therequirements shall take effect .
Provider shall pay one half (1/2) the cost of such additional insurance. The City shall pay the balance
of the costs associated with such additional insurance. Should the Provider fail or refuse to satisfy the
requirement of additional coverage within thirty (30) days following the City's written notice, this
Contract shall be considered terminated on the date the required change in policy coverage would
otherwise take effect.
15. NONDISCRIMINATION: Provider represents to the City that Provider does not and will not
engage in discriminatory practices and that there shall be no discrimination in connection with
Provider's performance under this Agreement on account of race, color, sex, religion, age, handicap,
marital status or national origin. Provider further covenants that no otherwise qualified individual
shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status or national
origin, are excluded from participation in, be denied services, or be subject to discrimination under any
provision of this Agreement.
16. MINORITY AND WOMEN BUSINESS AFFAIRS AND PROCUREMENT PROGRAM:
The City has established a Minority and Women Business Affairs and Procurement Program
(the "M/WBE Program") designed to increase the volume of City procurement and contracts with
Blacks, Hispanic and Women -owned business. The M/WBE Program is found in Ordinance No.
10062, a copy of which has been delivered to, and receipt of which is hereby acknowledged by,
Provider. Provider understands and agrees that the City shall have the right to ter urinate and cancel
this Agreement, without notice or penalty to the City, and to eliminate Provider from consideration and
participation in future City contracts if Provider, in the preparation and/or submission of the Proposal,
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submitted false of misleading information as to its status as Black, Hispanic and/or Women owned
business and/or the quality and/or type of minority or women owned business participation.
17. ASSIGNMENT:
This Agreement shall not he assigned by Provider, in whole or in part,
without the prior written consent of the City's, which may be withheld or conditioned, in the City's
sole discretion. Provider may not change or replace sub -contractors performing work under the Scope
of Services identified in Exhibit "A" without the prior written consent from the City Manager.
18. NOTICES: All notices or other communications required under this Agreement shall be in
writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt
requested, addressed to the other party at the address indicated herein or to such other address as a
party may designate by notice given as herein provided. Notice shall be deemed given on the day on
which personally delivered; or, if by mail, on the fifth day after being posted or the date of actual
receipt, whichever is earlier.
TO PROVIDER:
Alexander Cooper, FAIA, Partner
Cooper, Robertson & Partners
311 West 43rd Street
New York, New York 10036
(212) 247-1717
With Copies to:
Jorge Fernandez,
City Attorney
Law Department
444 SW 2nd Avenue 9`h F1.
Miami, Fl 33130
305.416-1900
TO THE CITY:
Joe Arriola, City Manager
City Manager's Office
444 SW 2" Avenue, 10`h Floor
Miami, F1 33130
305 416-1025
Ana Gelabert-Sanchez
Director
Department of Planning
444 SW 2nd Avenue 3`d Fl.
Miami, FL 33130
305.416-1470
19. MISCELLANEOUS PROVISIONS:
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A. This Agreement shall be construed and enforced according to the laws of the State of
Florida. Venue in any proceedings between the parties shall be in Miami -Dade County, Florida. Each
party shall bear its own attorney's fees.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver of any
subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless
made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this Agreement
be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable
under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word
or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if
not modifiable, then same shall be deemed severable, and in either event, the remaining terms and
provisions of this Agreement shall remain unmodified and in full force and effect or limitation of its
use.
E. Provider shall comply with all applicable laws, rules and regulations in the performance
of this Agreement, including but not limited to licensure, and certifications required by law for
professional service providers.
F. This Agreement constitutes the sole and entire agreement between the parties hereto.
No modification or amendment hereto shall be valid unless in writing and executed by properly
authorized representatives of the parties hereto.
20. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties hereto,
their heirs, executors, legal representatives, successors, or assigns.
21. INDEPENDENT CONTRACTOR: Provider has been procured and is being engaged
to provide services to the City as an independent contractor, and not as an agent or employee of the
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City. Accordingly, Provider shall not attain, nor be entitled to, any rights or benefits under the Civil
Service or Pension Ordinances of the City, nor any rights generally afforded classified or unclassified
employees. Provider further understands that Florida Workers' Compensation benefits available to
employees of the City are not available to Provider, and agrees to provide workers' compensation
insurance for any employee or agent of Provider rendering services to the City under this Agreement.
22. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is subject to
amendment or termination due to lack of funds, reduction of funds and/or change in regulations, upon
thirty (30) days notice.
23. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and only
agreement of the parties relating to the subject matter hereof and correctly set forth the rights, duties,
and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or
representations not expressly set forth in this Agreement are of no force or effect.
24. COUNTERPARTS: This Agreement may be executed in three or more counterparts, each of
which shall constitute an original but all of which, when taken together, shall constitute one and the
same agreement.
25. SPECIAL INSURANCE AND INDEMNIFICATION RIDER: Please initial if applicable:
yes no
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by
their respective officials thereunto duly authorized, this the day and year above written.
ATTEST:
"City"
CITY OF MIAMI, a muni,ei a
corporation , )
By:
Priscilla A. Thompson, Cit Clerk Joe Arriol
ATTEST:
"Provider"
C "(
lty Manager
Alexander Cooper, FAIA, Partner
Cooper, Robertson & Partners
By:
Print Name: Print Name:
Title: Title:
(Corporate Seal)
APPROVED AS TO FORM AND
CORREC ESS:
Fernandez
ttorney
(Authorized Corporate Officer)
APPROVED AS TO INSURON E
REQUIREMENTS:
i
APPROV
Dania F. Carrillo
Administrator
Risk Management
EXHIBIT A - SCOPE OF SERVICES
The project is divided into two phases following the major tasks set out in RFQ403-04-022,
Addendum No.1, and discussions with the City of Miami. Following the two-phase work plan
outlined below, the 11 month work schedule is divided into the following:
Phase 1 - Master Plan, Schematic Design
Phase 2 - Design Development
An outline schedule follows:
Phase 1 - Master Plan, Schematic Design
7 months
4 months
Month 1 Master Plan — Kick -Off, Mobilization, Analysis progress
Month 2 Master Plan — Analysis Findings, Design Principles
Month 3 Master Plan — 50% Options, MMA, MMS&P siting options
Month 4 Master Plan — Agree preferred Option, commence Plan
Month 5 Master Plan — final Plan
Month 6 Schematic Design 50% package
Month 7 Schematic Design 100% package
Phase 2 - Design Development
Month 8 Design Development progress
Month 9 Design Development 70% package
Month 10 Design Development, Design Guidelines MMA, MMS&P
Month 11 Design Development 100% package
It is proposed that specific meeting dates and target deadlines are fixed in the Kick -Off
meeting.
Our services will be provided, in part, directly by us and, in part, by our sub consultants. We
will present a list of the sub consultants we intend to use for this project upon request by the
City.
General Conditions
The starting point for scope and program is RFQ #03-04-022 Master Plan for Bicentennial
Park "Museum Park Miami" and the Report Bicentennial Park Becoming Miami's Premier
Park, City of Miami, May 2001. The following general conditions have been drawn from
these and additional detailed assumptions as described in subsequent sections of this Exhibit A.
Our basic services ("Scope of Services"), as defined in this Exhibit A, and our compensation
for these services, as set forth in Exhibit B, are subject to the terms, conditions and assumptions
in this Exhibit A. Our services include only those to be provided by us, and not those of the
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City or any third party. if these terms, conditions or assumptions change for reasons not caused
by us, and, as a result, we are required to perform additional services, we will be entitled to be
compensated for Additional Services in accordance with Exhibit B.
• Day-to-day administration will be through the City's Department of Planning or another
City section. As noted above, the City should assign a Project Manager as our day-to-day
point of contact. The necessary public steps needed to move from a vision to a detailed
master plan and developed design for the park will be administered and managed by the
Department.
• The City will approve an outline written Park Program of Requirements for the Park in the
Master Plan, Analysis phase. The program direction is fixed and that final definition of the
program will occur in a working session with the City in the context of which the program
will be agreed.
• The RFQ calls for planning and design development of 'compatible Park amenities for
visitors'. The vision plan calls for up to four structures: a Community Hall, a Restaurant, a
Pavilion, and a Public Overlook. For the purposes of this proposal, the following program
assumptions have been made as regards the level of program and building complexity:
o Community Hall: partially enclosed 1-story, 5,000-6,000 gsf structure, housing
public uses such as public toilets, information boards, minor storage, equipment
hire, ticket concessions office, etc.
o Restaurant: 1-story, approximately 5,000 gsf, enclosed structure; the kitchen is
assumed to be designed by others during project implementation.
o Pavilion: 1 story open structure, approximately 4,000-5,000 gsf
o Public Overlook: 1 story, open structure, approximately 1,000-2,000 gsf
As part of the confirmation of the Park Program of Requirements, the City will need to
determine which if any of these park structures are retained.
• Preliminary program information for MAM and MMS&P sufficient to commence site
planning will be provided during the Master Plan/Schematic Design, Analysis phase. This
information will be developed during analysis and evaluation sessions with the individual
museums as led by CRP and will set out operational and area assumptions to full build out
— even if a phased building program is anticipated for the museums -, collection strategies,
educational programs, service requirements, and outdoor program areas. Additional
program detail would be required at the beginning of the design guidelines phase.
• The sites identified for MAM and MMS&P will be designed as interim landscapes in this
phase assuming their phased implementation so that the site works as a whole from the
opening of the Park.
• There is to be no building development around the FEC Slip.
• The transient yacht and mega -yacht marina considered for the north-east corner of the park
in the "Bicentennial Park" report is not part of the program.
• No structured above or below ground parking is to be considered for the park.
• Parking generation for the site will be analyzed in the phase one. Parking generation from
the museum sites is to be assessed in relation to their program and internal access and
service road capacity and only be considered to a master plan level within the museum
sites.
• The City of Miami will provide to the consultant team courier and express delivery
services.
• The City of Miami will provide to the consultant team reproduction services including
printing, scanning, and plotting suitable for large -format, color, high resolution (600dpi)
plots.
Process
The Bicentennial Park Charrette established a sound beginning from which the next phase of
planning, design, and development efforts can proceed in the creation of Museum Park Miami.
The City will assign an experienced City Project Manager to the project to ensure day-to-day
administration, To ensure an efficient, comprehensive, but not overly -burdened process, and in
order to meet the schedule, a three -tiered approach for interfacing with institutions, agencies,
and the public will be adopted as established by the City.
Policy Makers
At one tier, we recommend establishing a policy making committee composed of decision
makers from the affected agencies and institutions. This body will serve as the `Client' and
should include director -level representation with decision -making responsibility from the key
public stakeholders in the project, including City agencies, Miami Art Museum (MAM), Miami
Museum of Science & Planetarium (MMS&P), and Miami Dade County.
Presentations/work sessions will be held with this committee throughout the project with a key
focus in the Master Plan/Schematic Design phase in setting project direction and reviewing and
agreeing on design options. If required, and in order to minimize travel time and costs,
presentations to the City Commission are assumed to occur on days already scheduled for
meeting with the Policy Makers.
Technical Working Group
Technical advice will be coordinated through a technical working group established as the
second tier with representatives from the affected public entities directly responsible for the
approval, implementation, and ongoing operation of Museum Park Miami.
From preliminary discussions with the City, we understand this group will likely include the
following Departments: Planning, Pubic Works, Transportation and CIP, Parks; and Boards:
City Commission, Waterfront Advisory, Parks Advisory, PAB, WASA, Community
Redevelopment Agency, Downtown Development Agency.
This group will have a role throughout the project: in the Master Plan/Schematic Design phase
identifying issues, commenting on options, reviewing and commenting on physical design in
the Design Development phase, regulatory, operational, and maintenance issues. The Technical
Working Group should be composed of senior representatives from the affected entities and
must be individuals with the ability to make decisions in the context of working meetings with
the consultant team.
We will meet with this group on Five occasions: twice in the Master Plan/Schematic Design
phase (stakeholder interviews, options review as part of Public Meeting #2), once in the
Schematic Design phase and twice in the Design Development phase.
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✓Iembership and responsibilities for the different City project committees should be established
pc the Kick -Off stage of the project.
is
Community Involvement
le Bicentennial Park Charrette provided the substantive context for community comment and
Tlaction to ideas for changes to this important place. It established the program direction for the
retblic park appropriate to initiate the current master plan and design efforts to redevelop
pucentennial Park as a cultural park. Subsequent community meetings should focus on moving
Bi>m the program elements fixed in that earlier process to design principles to guide physical
frcianing and design. RFP Addendum No. 1 (1/26/04) suggested there be up to three community
plt etings. We will work with the City to determine the appropriate timing for these meetings,
m(t as a first approach we suggest they occur during Phase I at the end of the analysis and master
burn phases and at the end of Schematic Design. It would also be appropriate and we have
p]wed to meet with the community in the Design Development phase.
all,
lase 1. - Master Plan, Schematic Design
PI
1.1. Master Plan
To ensure the project meets the schedule, the Master Plan phase will need to be
complete in the first five months. In this phase we establish a plan to guide the
subsequent schematic design and design development efforts. By early reviewing key
issues and design problems, and reaching consensus with public entities and the public
at large on key physical design principles, the subsequent design phases and museum
guidelines can proceed. Work will proceed in the context of an understanding of flood
zones and FEMA regulations.
Tasks include:
1.1.1 - Kick-Off/Discovery
• Kick -Off meeting: Meet with the City, MAM, MMS&P and key public stakeholders
to affirm work plan, schedule, and identify key contacts and communication means,
and establish the Policy Steering and Technical working groups.
• Confirm programs and budget
1.1.2. - Analysis
• Document review and analysis.
• Analyze existing studies and plans as provided by the City. Summarize key findings
and identify areas where the analyses and data need to be updated and refined in all
areas including transportation, infrastructure and marine. This will include updates
on key context work including the seawall improvements and Biscayne Boulevard.
• Assemble relevant data regarding the site and surrounding area, traffic and access,
transit, planned capital improvements, planning policy, neighborhood conditions, and
existing zoning regulations.
• Compilation of initial base plan information and identification of additional
infoiiiiation as needed.
• Stakeholder interviews by phone.
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• Urban design and open space analysis, including such issues as: Neighborhoods;
Views, vistas, and visual landmarks; Access, connections, circulation: vehicular
(visitor, service, emergency), metro -mover, pedestrian, bicycles, service, water side;
Open space; Ecology and micro -climate; Plant types.
• Transportation analysis: Develop transportation library for the area. This will include
proposed roadway plans, existing traffic studies in the area, existing traffic counts,
redevelopment projects in the area, available public parking within a five minute
waking distance of the site, pedestrian/bicycle plans, planned capital improvements,
Metromover/Baylink plans, -and the like. The library will include both short-term and
long-term projects contemplated by the agencies; Determine existing traffic
conditions adjacent to the site, including: bus routes, bus stops, roadway lane
designations, traffic signal locations, traffic signal pedestrian features, designated
bicycle routes, and update available data on locations of on -street parking through
windshield surveys; Inventory existing Metromover conditions, stations locations, and
ridership information; Undertake preliminary site and transportation analysis and
frame the transportation related issues for the project. This will include access for
vehicles (visitor, emergency, and service), pedestrians, transit, and bicycles.
• Determine preliminary traffic impacts to Biscayne Boulevard based on the project's
development program. Traffic counts from existing studies in the area will be used.
The study hour will be a typical weekday during the pm peak hour. This coincides
with existing traffic analyses prepared for the area. Project traffic will be assigned to
the proposed driveways and distribution to the roadway network using the MUATS
model cardinal distribution.
• Museums analysis including review of program development and evaluation of site
capacity, exhibition strategies, educational programs, servicing and phasing for MAM
and MMS&P
• Bay front analysis, including impact of current seawall improvements; opportunities
and constraints. We will compile available data relating to marine structural and
environmental conditions with the Project area, including site surveys, permits, and
site improvements in progress.
• Economic analysis: review of Site and Museum Analyses, including review the
physical analyses of the park land and the plans for museum relocation and
expansion in the park in order to understand the programming context.
• Public Meeting 141 Analysis, Goals, Design Principles.
• Agree Design Principles
1.1.3. - Options
• Develop options for park design (landscape, structures, access roads, parking, and
marine project elements).
• Develop options for siting MAM and MMS&P
• Design team work session: Coordinate Museums and Park schematic design options.
Evaluate economic/ neighborhood impacts to options.
• Preparation of presentation materials for Public Meeting.
• Review of options with Policy Steering Committee.
• Work session with the Technical Committee to be part of Public Meeting 42.
• Agree preferred Option
1.1.4. - Plan
• Development of preferred option into final Master Plan package.
• Public Meeting and Private Stakeholder Session - establish baseline parameters
within which economic recommendations will take place and ensure the
development of commercial programming that is in keeping with the cultural
vision and community expectations; complete a memo for inclusion in the Master
Plan that lays out the principles that will guide economic evaluation including
the relationship of revenue generating activities to the overall park operating
budget.
• Working session with Policy Makers.
• Production of presentation materials for Public Meeting.
• Public Meeting 42 Plan.
• Approve Master Plan.
Deliverables
• The Master Plan package includes analysis, options, and plan drawings (in CAD and
hand drawn on yellow trace), photographs, and written materials as appropriate to the
task: three public meetings; all products provided digitally. A physical study model
will be built.
1.2. Schematic Design
In this sub phase we build on the work of the master plan including initial preparation of
urban design guidelines for the two museum sites, coordination with DOT and Dade
County agencies for improvements to Biscayne Boulevard, the Dade County pump
station, and improvements to the sea wall.
Connectivity between the surrounding neighborhoods and the park will.be considered in
detail as will parking, traffic modifications, in -ground infrastructure, and programming
and planning for bayside activities in the FEC Slip and the Bay
The overall schematic design package for the park as well as specific places will
proceed guided by the Program of Requirements, Design Principles, and Master Plan
developed in the first phase.
We will begin preparation of urban design guidelines for MAM and MMS&P in
consultation with the museums. We will continue to review governance/operational
structures.
The economic study will continue with an evaluation of park activities consistent with the
principles and vision articulated in the master plan to determine their feasibility in the
Miami marketplace. Based upon the uses identified above, we will examine the economic
performance of comparable activities in similar contexts and estimate the net revenue
potential for each viable activity. Scenarios will be developed that allow the City to weigh
trade-offs (if any) between revenue production and other programming priorities, i.e.
cultural and recreational uses. One scenario might emphasize commercial activities, for
example, while another might give preference to community needs as expressed in public
meetings. Program options for the restaurant will be considered.
Water color renderings of the overall plan and one or two key elements will be prepared
at the end of this sub phase to illustrate the design intent.
A schematic level cost estimate of the park and infrastructure improvements will be
prepared. The estimate will exclude the MAM and MMS&P buildings as well as
improvements proposed outside of the project boundary as part of the Biscayne
Boulevard Sidewalk Widening Project.
Other tasks include:
• Design Team Work Session: refine preferred option based on public meeting,
stakeholder comments, museum needs, and economic analysis.
• Prepare Schematic Design package.
• Transportation/parking: develop off -site roadway/access/pedestrian lanes that meet
local agency standards; develop schematics for internal roadway system and access
points; develop modifications to the existing and proposed transportation system to
support the project.
• Update and refine parking master plan concepts.
• Marine engineering: schematic design sketches.
• Develop proposed enhancements to Dade county pump station and its setting.
• \\rater plan, including and proposed modifications to the FEC Slip and bayfront.
• We will move from site planning to the preparation of urban design guidelines for
MAM and MMS&P in consultation with the museums. The guidelines will include the
following: parcel boundary, landscape zone, allowable building zone, easement/service,
entries, build -to lines as appropriate, heights.
• Review governance/operational scenarios taking into account roles and responsibilities
of the City, MAM, MMS&P, and Miami Dade County.
• Refine Schematic design drawings
• Finalize Schematic Design Package.
• Schematic design cost estimate.
• Water color renderings: overall master plan, vignette(s) of one or two key design
elements.
• Approve Schematic Design.
Delivera bles
Schematic Design drawings and cost estimates. Drawings, studies and sketches at various scales
(in Auto CAD 2004 or hand drawn on yellow trace utilizing CAD base drawings when
appropriate). Hand sketches will be scanned and models will be photographed; all products will
be provided digitally. The physical study model will be used to study the evolving park design
and bulk alternatives for the museums.
Phase 1 client meeting days in Miami: 9
I) Kick Off Meeting: confirm assumptions, confirm programs and budget
2) Work session with Policy Makers
3) Community Meeting #] : Analysis conclusions, agree Design Principles
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4) Work session with Policy Makers/Technical Working Group
5) Community Meeting 42: Master Plan direction
6) Working Session: Policy Makers/Technical Working Group: design, governance,
museum guidelines.
7) Working Session: Technical Working Group
8) Community Meeting .#3
9) Policy Makers, City Commission: Schematic Design package
The above meeting topics are to be confirmed.
Phase 2 - Design Development
In the second phase, we will prepare design development documents based on the
approved schematic design. We will finalize urban design guidelines for MAM and
MMS&P.
Infrastructure planning - including site grading and drainage, emergency power
services, utilities, and event infrastructure - will be coordinated with the developed
design.
We will finalize review of the revenue generating opportunities in the park based on the
approved schematic design with the following steps: Testing of Programming Scenarios
Against Operating Costs for Park: Revenue estimates will be developed for each
scenario and measured against estimated operating costs for the park. This exercise will
allow the city to evaluate the cost implications of a particular set of park uses and
implications for the operating gap (i.e. subsidy required); Memorandum on Preferred
Program and Revenue Projections: Based upon responses to the various scenarios and
their economic implications, We will refine a preferred program of uses for the park
along with an estimate of the range of likely revenue and the likely operating gap. We
will complete a memorandum giving the conclusions of its economic analysis,
presenting a preferred program and recommending strategies for addressing any
anticipated funding gaps in park operations.
In the context of a refined understanding of the park design and the master plan, we will
finalize general recommendations for the ongoing govemance of the park in the context
of the developed plan.
Developed designs and a design development level cost estimate for the park will be
prepared.
An implernentation memorandum will be prepared summarizing the next key steps in
the transformation of Bicentennial Park into Museum Park Miami.
Tasks include:
• Prepare design development drawings for internal roadways and access points.; Coordinate
with public agencies on Biscayne Boulevard issues, proposed off -site traffic modifications,
access issues on Biscayne Boulevard issues, proposed off -site traffic analyses.
• Prepare and review preliminary permit sketches illustrating proposed shoreline and/or
marine works; Preliminary regulatory agency consultation meetings for in -water elements.
• Finalize recommendations on governance.
• Finalize recommendations resulting from economic study of revenue generating
opportunities within the park.
• Finalize urban design guidelines for MAM and. MMS&P in consultation with museums.
• Prepare implementation memorandum.
• Water color renderings of one or two key elements.
• Prepare design development cost estimate.
• Design Development approval.
• Design development package
o Production of 70% DD package
o Confirm compliance to all local regulatory and code conditions
o Design Team work session: 70% DD review
o Production of 95% DD package
o Review of 95% set with Policy Making and Technical Group for final approval of
design documents and museums design guidelines
Deliverables:
• Urban design guidelines for MAM and MMS&P
• Memorandum on park governance, revenue generating opportunities, implementation
• Design Development Drawings (AutoCAD 2004)
• Design Development Specification
• Design Development Cost Estimate
We will provide one loose full-size copy of the drawings and associated memoranda, a
disc containing relevant digital files, and one size half-size set of the drawings.
Phase 2 client meeting days in Miami: 3
1) 70% DD package review: Technical Working Group: test assumptions on regulatory
compliance and public operational and maintenance program requirements.
Community Presentation 44.
2) 95% DD review: Policy Makers.
3) Policy Makers/City Commission: approve DD Package.
Project Start
Work can begin upon receiving from the City the following:
1) Confirmed up-to-date base map information, in AutoCAD 2004 format, of the
larger Miami context and the site.
2) Up-to-date construction documents for Biscayne Boulevard Sidewalk Widening.
3) Survey of existing utilities, in AutoCAD 2004 format.
4) Aerial photographs, in high resolution (+300dpi) digital format.
5) Plans for seawall restoration, in AutoCAD 2004 format.
6) Relevant previous reports and proposals.
7) Preliminary written statement of requirements for the Public Park
Additional Service Items
The following are Additional Services Items and are not considered part of the Scope of
Services:
More detailed scope than reasonably anticipated.
Schedule delay beyond a reasonable amount
Surveys, geotechnical or soil testing
Research data purchase
Marine resource mapping
• Hydrographic surveys
• Structural assessments
• Site signage and way -finding
• Design of fountains or water features
• Design of parking structures beyond a master plan level
• Community meetings beyond those set out above
Client meeting days in Miami beyond those set out above
Presentation model
Report for public distribution
• Production of multiple copies of large -format (larger than 1 l "x 17") drawings
• Production of pennit sketches for in -water components suitable for permit
application
• Environmental impact assessment or alternatives analysis
• Zoning services
• Fundraising
Additional Services would only be provided following written authorization and be billed on a
Time & Material basis including reimbursable expenses /unless otherwise agreed.
EXHIBIT B - COMPENSATION
Project Costs
Based on the scope and schedule given in Exhibit A — Scope of Services, and broken up by
phase, our project costs are:
Phase I - Master Plan, Schematic Design $810,857
Phase II - Design Development $523,598
Total: $1,334,455
Payment Schedule
Invoices will be issued monthly as a percentage of work complete and payment made within 45
days.
Additional Service Items
Exhibit A — Scope of Services identified our basic services. If we are required to perform
Additional Services, we will bill the City on a Time & Material basis using the following
hourly rate schedules unless otherwise agreed. Reimbursable expenses would be billed at 10%
over direct costs and include such items as 'phone, fax, reproduction services, express mail,
courier, travel, and accommodation. We will perform Additional Services if requested by the
City pursuant to a written authorization.
Schedule of Hourly rates
The following hourly rates are valid at the time of this proposal.
Cooper, Robertson & Partners
• Partner -in -Charge — Alexander Cooper $300
• Museum Architect — Scott Newman $275
Design Partner — Randall Morton $175
Project Manager — Michael Jasper $150
• Sr. Urban Designer/Architect $1 ] 0-.125
• Jr. Urban Designer/Architect/Draftsman $85-95
Model Shop $85
Graphics $75
Civitas
• Senior Principal $225
• Principal S160
• Project Director $125
• Project Leader $1 10
• Construction Services 51 1 0
• Senior Designer $90
• Designer I -III $55-80
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Spillis Candela DMJM
• Principal $225
• Associate Principal $150
• Sr Project Manager $140
• Project Manager A/E $125
• Project Arch/Eng $98
• Engineer $95
• Designer/Job Captain $80
Senior Designer $70
Savino & Miller Design Studio
• Principal $120
• Associate $80
CADD/Drafting $60
• Clerical $45
Coastal Systems International, Inc.
Principal $185
Department Head $150
Senior Project Manager $ ] 30
• Project Manager S 120
• Project Engineer $ ] 05
• Junior Engineer $95
• Designer $80
David Plummer & Associates, Inc.
Administrative Principal $225
Principal $195
Management Principal $160
Project Manager $ ] 40
• Project Engineer/Planner $1 10
• Design/Traffic Eng/Planner $95
• CADD Manager $85
• CADD. Technician $70
• Technician/Draftsman $50
• Clerical $50
Hamilton, Rabinovitz & Alschuler, Inc.
• Candace Damon $250
▪ Sean Neill $195
• Jean Shia $125
Construction Management Services, Inc.
• Principal $135
▪ Sr. Discipline $90
• Discipline II $75