HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: a " 0 LIcj
Date: 12/3/2007
Commission Meeting Date: 1/10/2008
Type: ® Resolution n Ordinance
Requesting Department: CIP
District Impacted: 5
Emergency Ordinance
II
Discussion Item n Other
Subject: Professional services Supplemental Work Order #3.1 / Change Order for Zyscovich, Inc. for
the project entitled "Little Haiti Park Cultural Campus, B-30295"
Purpose of Item:
To authorize the City Manager to execute and issue a Supplemental Work Order #3.1 / Change Order
for the comprehensive design of the Little Haiti Park Cultural Campus (B-30295) to Zyscovich, Inc.
as the lead consultant in an amount not to exceed $164,087, with funds allocated from B-30295.
Background Information:
The City established a capital improvement project under the Homeland Defense - Neighborhood
Improvement Bond program to design and construct a cultural center in Little Haiti Park, located at
the intersection of N.E. 2°d Ave. and N.E. 59`h St. ("Project"). In December of 2004, pursuant to
Resolution No. 04-0786, the City determined that the Project is best implemented using a
Construction Management -at -Risk approach, with Pirtle Construction, Inc. serving as the contractor
and Zyscovich, Inc. ("Zyscovich") as the lead consultant of the design team.
The City entered into an agreement with Zyscovich dated June 24, 2002, pursuant to Resolution No.
02-144 adopted on February 14, 2002. Under the agreement, Zyscovich provides professional design
services in the field of architecture on an as needed basis. Resolution No. 03-089, adopted on January
23, 2003, authorized the City Manager to engage Zyscovich for design development, preparation of
bid/construction documents, construction administration and consulting services related to the cultural
component at the Caribbean Marketplace and for the preparation of a Master Plan for a Black Box
Theater - components of the Little Haiti Cultural Campus ("LHCC").
Continued....
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-30295
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: $
Maintenance Cost:
Total Fiscal I ae44 p f� $1-64,087
C.I.P A PPRCNA
CIP Si.1�, :rp
!fusing or receivi rvai4tal
Grants
Purchasing
Chief
Final Approvals
(SIGN AND DATE)
Budget t—
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Risk Management
Dept. Director
City Manager
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67
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Background Information Continued:
Resolution No. 04-0151, adopted March 11, 2004 amended resolutions 02-144 and 03-089 to increase
the value of the agreement with Zyscovich to its current limit of $2,250,000. This maximum
expenditure limit has not been exceeded and does not need to be increased. The action required by
this resolution is the authorization to continue work on the Project by Zyscovich through the issuance
of supplemental Work Orders Authorizations ("Work Order").
To date three proposals for Work Orders were accepted by the City for comprehensive design services
by Zyscovich for various aspects of the Project. Work Order #1 and #1.1 were issued in the total
amount of $74,000 and provided programming, master planning and preliminary cost analysis for the
Carribean Marketplace and Black Box Theater. This work is ongoing and additional services have
been included in Supplemental Work Order / Change Order proposal #3.1 below.
Work Order #2 was issued for design work by Zyscovich at Jose Marti Park Gym and does not relate
to this item. Work Order #3 was issued in the amount of $1,067,045, pursuant to Resolution No. 05-
0126, adopted February 24, 2005. Work Order #3 authorized Zyscovich to prepare design documents
for the LHCC.
Throughout the course of the project, Zyscovish responded to various additional service requests from
the City that were not contemplated in the aforementioned Work Orders. In order to expedite such
services and prevent delay to the project, the funds set aside for Construction Administration in Work
Order #3 were utilized for more immediate and necessary work during the design and drawing
production phases.
Therefore, we are currently requesting approval of Supplemental Work Order #3.1 / Change Order in
the amount of $164,087, which accounts for these expenditures and an increase in two of the Work
Order's allowances.
The fee consisits of the following services: schematic redesign of the LHCC; partial design
development redesign for LHCC; Marketplace refurbishment and civil work related to street
improvements, conversion of the Community Center Mechanical System to Chilled Water; an
increased permitting expediting allowance, and an increased allowance for reimbursable expenses as
agent for owner.
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