HomeMy WebLinkAboutExhibit2MEMO
TO: Mike Tyler
Robert Fenton
Meredith Nation
CC: Bernard Zyscovich Zyscovich
Sandra Franco
FROM: Kricket Snow
DATE: November 19, 2007
RE: Little Haiti Cultural Center Additional Services Summary and Request
Per our meeting last Friday, November 9, 2007, Zyscovich submits this memo and additional services request to cover
fees for the Little Haiti Cultural Center (LHCC) Project. Throughout the course of the project, dating back to May,
2005, Zyscovich has responded to various additional service requests from the City of Miami, all related to the LHCC
Project (see attached table: "Additional Services History").. It is our understanding that in order to expedite such
services and prevent delay to the project (approved as an emergency resolution), the funds set aside for Construction
Administration in the original contract were utilized for more immediate and necessary work during the design and
drawing production phases. Therefore, we are currently requesting that the CA funds be replenished and that two of
the allowances are augmented per the table below.
ITEM
DATE
DESCRIPTION
AMOUNT
CA funds
March I,
2005
Original CA funds available in contract (for reference)
$/46,550
r......n`:.._r_ i 1.::.�.•vb'
Additional
Services paid
through Inv. 24
-„1
..: ?,°:. 7.: Via- `
,...•-12!.' -t is -.. ,. , ' 1—... _..-1, ? 5..,
a -
VARIOUS
Amount of CA funds used to pay for Add'I services
(See table on following page for more detail)
$145,720
Increase
Contract
Allowance for
"Permit
Expediting"
February 19,
2007
This allowance increase in the amount of $12,000 is to cover
additional permitting time.. $ 3,308 of the $12,000 was billed
and paid; difference is shown here to be added. (See table
below for more information..)
+ $8,692
Increase
Contract
Allowance for
"Reimbursable
Expenses as
Agent for
Owner"
May 17,
2007
This allowance increase is due to the City's request for
Zyscovich to attend Community meetings, meetings with the
Commissioner, and fulfill other related requests such as assist
with art work identification, etc.
(Original request was for $10,425; $9,675 was approved)
+ $9,675
ADDITIONAL FUNDING REQUEST TOTAL
$164,087
For reference, please see the attached summary of all approved additional services requests and their status from the
beginning of the project. This table shows the status as of Invoice #24, dated March 28, 2007, which was the last one
paid. All documented approvals have been submitted previously and can be re -furnished upon request.
1 hope that this information resolves this issue with invoicing. Per our agreement at last week's meeting, we will submit
one invoice to bill for all work since Invoice #24 subsequent to the acceptance of this request.
Sincerely,
Zyscovich, Inc.
Kricket Snow, AIA, LEEDTM
Associate
100 N Biscayne Blvd
27th Floor
Miami. FL 33132
voice 305 372 5222
fax 305 577 4521
e mail moil-4zyscovich.com
web www zyscovich com
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Page 1 c,j # AAC-001431
MEMO
ADDITIONAL SERVICES HISTORY
Zyscovich
ITEM
DATE
DESCRIPTION
COMMENTS
AMOUNT
Original Work
Order
Authorization
March I,
2005
A & E Services forLittle Haiti Park
Cultural Component, B-30295
P
Basic Fee:
$977,045 +
Allowances:.
$90,000
$ 1,067,045
r
Included 4 items:
(I) Schematic Redesign for LHCC
$44,112
Work completed,
billed and paid
-
$127,131
(2)Partial Design Development
Redesign for LHCC
$28 623
Work completed,
billed and paid
I. Redesign of Little
Haiti Cultural
Campus
May 02,
2005
(3) Marketplace Refurbishment
$26,096
Work stopped at
80%; 80% billed and
paid; $5219 not
used.
(4)Add'I Civil Work Related to
Sueet Improvements
$28,300
100'% work
completed. 82%
billed and paid;
(see e-mail from Cary Rea dated 8/2/2005)
$5,094 balance to
be billed and paid
2. Change to Chilled
Water System
June 30,
2005
Conversion of the Community Center Building
mech. system to Chilled Water
(see e-mail from Cary Rea dated 8/2/2005 and e-
mail from Cary Rea dated 7/20/2005)
Work completed,
billed and paid
$8500
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4_ Increase Contract
Allowance for
"Permit Expediting"
Febr•ua ry
19, 2007
Due to the time it took to permit the project,
this allowance was increased.
(see e-mail from Roger Hatton dated 3/12/07)
$ 3,300 was billed
and paid against the
$12,000
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ADJUSTED ADD'L SERVICES AMOUNT (I, 2, and 4)
$147,631
ADJUSTMENT 1
AMOUNT NOT USED FROM No 1(3): MARKETPLACE REFURBISHMENT
(REPRESENTS 20% NOT USED)
$5 219
SUBTOTAL
$142,412
ADJUSTMENT 2
PORTION OF PERMIT EXP. ALLOWANCE INCREASE BILLED AND PAID BY INV.24
+ $ 3,308
TOTAL PAID ON ADDITIONAL SERVICES WORK
$ 145,720
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