HomeMy WebLinkAboutMemoCA !PAP) Ei.CF )'
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FROM
Pedro G. Hernandez
City 1Vianager
LeeAnn R. Brehm, SPH
Chairperson
Evaluation Committee
INTER -OFFICE MEMORANDUM
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sur.!r(. r
August 3, 2007
Recommendation of Evaluation
Committee for RFLI No. 06-07-00 1
Insurance Brokerage Services
1yEFEflENCt8 :
ENCLO URE6:
As Chairperson of the Evaluation Committee ("Committee") for the above services for
the City of Miami, it is my responsibility to offer the findings and recommendation of the
Committee.
On Monday, November 20, 2006, the City issued RFLI No. 06-07-001 for the provision
of Insurance Brokerage Services and four (4) proposers responded to the fornaai
solicitation. The Committee was comprised of the following individuals:
Ed Beecher, Risk Manager, City of Pompano Beach
Eddie DiMicco, Rick Manager, City of Hialeah
Marsha Pascual, Risk Manager, Miami -Dade County
Iohn Pctillo, ICA Risk Management Consultants
LceAnn Brehm, Director of Risk Management, City of Miami (Chair)
Elliot Fixler, Assistant Director of Risk Management, City of Miami
Stuart Myers, Insurance Consultant to City Manager, City of Miami
The Purchasing Department held two separate (posted) public meetings with the
Committee on Friday, January 12, 2007 and Friday, July 13, 2007. In the first meeting,
the Committee was provided with the four proposals and given instructions for the
procurement process, including an overview of the Cone of Silence and Conflict of
Interest provisions, and selection of the Committee Chairperson. Additionally, at the first
meeting in-depth discussion, evaluation and deliberation commenced; however, the
Committee recessed due to time constraints of the participants.
Prior to the time the second meeting was scheduled, the Committee and the Purchasing
Department wore notified that Marsha Pascual, Risk Manager of Miami -Dade County
could no longer participate on the Committee due to scheduling conflicts. The Purchasing
Department determined that the Committee should go forward and a second and final
meeting was scheduled for Friday, July 13, 2007.
Accordingly on Friday, July 13, 2007, a consensus was reached by the committee
m embers.
The firms were ranked in the following order (highest to lowest):
1. Brown & Brown of Florida, Inc.
2. Arthur J. Gallagher & Co. -Miami
3. VSI Insurance Services of Florida, Inc.
4. The Mack Group, Inc.
Accordingly, it is respectfully requested that you grant permission to negotiate with the
highest ranked firm, Brown and Brown of Florida, Inc. Should negotiations fail with the
top -ranked firm, then the Committee will have to re -convene to determine whether they
recommend that the City negotiate with the second -ranked firm; and, if negotiations fail
with the second -ranked firm, to negotiate with the third -ranked firm, and so on.
The negotiations; and, subsequently, a draft of the negotiated agreement, in the
substantially attached form, to the resolution, will be presented to the City Commission
for approval.
Your signature belseats your approval of the Committee's recommendation.
Approved by: Date: 17a0/07
Pedro G,1-I
City Manager