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HomeMy WebLinkAboutMemoCA !PAP) Ei.CF )' n FROM Pedro G. Hernandez City 1Vianager LeeAnn R. Brehm, SPH Chairperson Evaluation Committee INTER -OFFICE MEMORANDUM D41F sur.!r(. r August 3, 2007 Recommendation of Evaluation Committee for RFLI No. 06-07-00 1 Insurance Brokerage Services 1yEFEflENCt8 : ENCLO URE6: As Chairperson of the Evaluation Committee ("Committee") for the above services for the City of Miami, it is my responsibility to offer the findings and recommendation of the Committee. On Monday, November 20, 2006, the City issued RFLI No. 06-07-001 for the provision of Insurance Brokerage Services and four (4) proposers responded to the fornaai solicitation. The Committee was comprised of the following individuals: Ed Beecher, Risk Manager, City of Pompano Beach Eddie DiMicco, Rick Manager, City of Hialeah Marsha Pascual, Risk Manager, Miami -Dade County Iohn Pctillo, ICA Risk Management Consultants LceAnn Brehm, Director of Risk Management, City of Miami (Chair) Elliot Fixler, Assistant Director of Risk Management, City of Miami Stuart Myers, Insurance Consultant to City Manager, City of Miami The Purchasing Department held two separate (posted) public meetings with the Committee on Friday, January 12, 2007 and Friday, July 13, 2007. In the first meeting, the Committee was provided with the four proposals and given instructions for the procurement process, including an overview of the Cone of Silence and Conflict of Interest provisions, and selection of the Committee Chairperson. Additionally, at the first meeting in-depth discussion, evaluation and deliberation commenced; however, the Committee recessed due to time constraints of the participants. Prior to the time the second meeting was scheduled, the Committee and the Purchasing Department wore notified that Marsha Pascual, Risk Manager of Miami -Dade County could no longer participate on the Committee due to scheduling conflicts. The Purchasing Department determined that the Committee should go forward and a second and final meeting was scheduled for Friday, July 13, 2007. Accordingly on Friday, July 13, 2007, a consensus was reached by the committee m embers. The firms were ranked in the following order (highest to lowest): 1. Brown & Brown of Florida, Inc. 2. Arthur J. Gallagher & Co. -Miami 3. VSI Insurance Services of Florida, Inc. 4. The Mack Group, Inc. Accordingly, it is respectfully requested that you grant permission to negotiate with the highest ranked firm, Brown and Brown of Florida, Inc. Should negotiations fail with the top -ranked firm, then the Committee will have to re -convene to determine whether they recommend that the City negotiate with the second -ranked firm; and, if negotiations fail with the second -ranked firm, to negotiate with the third -ranked firm, and so on. The negotiations; and, subsequently, a draft of the negotiated agreement, in the substantially attached form, to the resolution, will be presented to the City Commission for approval. Your signature belseats your approval of the Committee's recommendation. Approved by: Date: 17a0/07 Pedro G,1-I City Manager