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HomeMy WebLinkAboutDiscussion ItemCity of Miami Legislation Discussion Item City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 08-01007 Final Action Date: 9/11/2008 DRAFT FORM PROPOSED RESOLUTION A DISCUSSION OF THE MIAMI CITY COMMISSION REGARDING A RESOLUTION OF THE MIAMI CITY COMMISSION MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR FISCAL YEAR ENDING SEPTEMBER 30, 2009. WHEREAS, the City Manager has prepared and submitted to the City Commission a Budget Estimate of the expenditures and revenues of all City Departments, Offices and Boards for Fiscal Year 2008-2009, copies of such estimate having been furnished to the newspapers of the City of Miami ("City") and to the main library in the City which is open to the public; and WHEREAS, the General Fund Budget for Fiscal Year 2008-2009 is $ , million, and the total Budget for all funds is $ , _, million; and WHEREAS, the City's ad valorem millage rate has been reduced to the rate of . mills; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Taxes" in the amount of $ ,_,; and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the proposed budget before the City Commission as a Committee of the Whole and Public Hearings thereon were held; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year commencing October 1, 2008 and ending September 30, 2009: GENERAL FUND APPROPRIATIONS Department, Boards & Offices: Mayor Board of Commissioners Office of the City Manager Office of City Clerk Office of Civil Service Communications Office of Hearing Boards Building City of Miami Page 1 of 6 File Id: 08-01007 (Version: 1) Printed On: 5/12/2017 File Number: 08-01007 Public Facilities Finance Fire - Rescue General Services Administration Employee Relations Information Technology Office of Auditor General Law Office of Strategic Planning, Budgeting & Performance Parks and Recreation Pension Department of Planning Police Public Works Purchasing Risk Management Solid Waste Citistat Office of Grants Administration Office of Zoning Miami Office of Sustainable Initiatives Non -Departmental Accounts (NDA) CIP Administration TOTAL GENERAL FUND Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) Contingency Reserves Undesignated Reserves Total Reserves Section 2. The above appropriations for the General Fund are made based on the following sources of revenues for Fiscal Year ending September 30, 2009: GENERAL FUND REVENUES Property Taxes Franchise Fees and Other Taxes Interest Transfers In Fines and Forfeits City of Miami Page 2 of 6 File Id: 08-01007 (Version: 1) Printed On: 5/12/2017 File Number: 08-01007 Intergovernmental Revenues License and Permits Other Revenues Charges for Services TOTAL GENERAL FUND Section 3. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year ending September 30, 2009: DEBT SERVICE FUNDS APPROPRIATIONS Special Obligation Bonds $ General Obligation Bonds TOTAL DEBT SERVICE FUNDS $ Section 4. The above appropriations for Debt Service Funds are made based on the following sources of revenues for Fiscal Year ending September 30, 2009: DEBT SERVICE FUNDS REVENUES Property Taxes Transfers In TOTAL DEBT SERVICE FUNDS $ Section 5. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year ending September 30, 2009: SPECIAL REVENUE FUNDS APPROPRIATIONS City Clerk Services Community Development Code Enforcement Economic Development Fire Rescue Services Homeless Programs Law Enforcement Trust Fund Neighborhood Enhancement Teams Parks and Recreation Services Police Services Public Facilities Public Service Taxes Public Works Services City of Miami Page 3 of 6 File Id: 08-01007 (Version: 1) Printed On: 5/12/2017 File Number: 08-01007 Transportation & Transit Local Option Gas Tax Strategic Development Initiatives TOTAL SPECIAL REVENUE FUNDS $ Section 6. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for Fiscal Year ending September 30, 2009: SPECIAL REVENUE FUNDS REVENUES All Sources $ TOTAL SPECIAL REVENUE FUNDS $ Section 7. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended. The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to transfer funds between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation and whose expenditure is not limited to use for any other specified purpose. Section 8. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 9. The City Manager is authorized to administer the executive pay plan and benefit package, to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 10. Section 10. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. City of Miami Page 4 of 6 File Id: 08-01007 (Version: 1) Printed On: 5/12/2017 File Number: 08-01007 Section 11. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City of Miami, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him/her in the City Charter to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City of Miami and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently; such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 12. (a)(1) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1) To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the Code of the City of Miami, Florida, as amended. (2)To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 13. (a) The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Section 14, for which formal bidding is required; such bids to be returnable to the City Commission or City Manager in accordance with Charter or Code provisions. (b) Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. City of Miami Page 5 of 6 File Id: 08-01007 (Version: 1) Printed On: 5/12/2017 File Number: 08-01007 Section 14. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{1} APPROVED AS TO FORM AND CORRECTNESS: JULIE O. BRU CITY ATTORNEY Footnotes: {1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 6 of 6 File Id: 08-01007 (Version: 1) Printed On: 5/12/2017