HomeMy WebLinkAboutSummary FormDateOCT/ 1/8 2007
AGENDA ITEM SUMMARY FORM
FILE ID: d 7-0 it-1 7
Requesting Department: Police
Commission Meeting Dat®F(; /L3 2007 District Impacted:
Type: N Resolution 1 Ordinance I— Emergency Ordinance Discussion Item
n Other
Subject: Emergency repair on the 3rd 2nd and 1S` floors of the Police Headquarters Building
Purpose of Item:
A Resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, ratifying,
approving, and confirming the City Manager's finding of an emergency, waiving the requirements for
competitive sealed bidding procedures, pursuant to Section 18-90 of the Code of the City of Miami,
Florida, as amended; authorizing the emergency repair of the Police Headquarters Building due to
water damage on the 3rd, 2nd, and 1st floors, for a total amount not to exceed $59,522.63; allocating
funds from the Police General Operating Budget, Account Code Number 00001.191654 53'i000.0000
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.19165q:5.34000.
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
AJAI IJJst? R.,64CS A. O (3'(°i � y1C
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
Final Approvals
SIGN AND DATE)
If using or receiving capital funds
Grants
Purchasing ,.
Chief
Budge ,`.
Risk Management
Dept. Director
?City Manager
0,C6 • V•3%mk-4______[.
ATTACHMENT
As a result of the settlement agreement between the City of Miami and the Department of Justice,
entitled Americans with Disability Act Compliance, entered in September of 2005, the police
department agreed to correct all deficiencies by October 1, 2009. In August 2006, the police
department, through the Capital Improvement Department and the Job Order Contract program,
entered into a contract with Carivon Construction, Inc. to renovate the Police Headquarters
Building's bathrooms. The renovation project was to ensure compliance with ADA. In
accordance with the U.S. Department of Justice, the renovation project commenced in
September of 2006.
The project began with the demolition and renovation of the bathrooms on the fifth (5th) floor
followed by the bathrooms on the fourth (4th) and third (3rd) floors. The renovations were
progressing as scheduled until December 21, 2006. While one of the Carivon Construction's
employees was tearing down the walls and removing the existing sinks from inside the men's
bathroom located on the third floor, he ruptured a two (2) inch water supply line without first
verifying that the water had been turned off. The ruptured line caused significant flooding to the
3rd, 2r'd, and 1st, floors of the Police Headquarters Building as the water poured from one floor to
the next through the ceiling and nearby stairwell. This resulted in the immediate loss of function
of all phone line communications, the computer network punch board, several desk top
computers and security system for the 1st and 2nd floors. Numerous offices were flooded forcing
employees to vacate and be temporarily relocated, severely curtailing work productivity and
services.
Notifications were made to the Capital Improvement Department and Risk Management at the
time of the incident. The incident and damages were photographed. (See attached photos
indicating the severity of the flood damages). In order for all telephone communications to be
restored and for the station security system to be operational again, we contacted our contractual
maintenance vendors requesting "emergency responses" to correct, repair, and replace the
damaged facility and equipment. It was also necessary to involve a plumbing company to repair
the damaged water line, the station's janitorial services company for clean-up and drying of
flooring/carpeting and our computer supplier to replace the water damaged desktop computers.
As a result of the carelessness displayed by Carivon's employee, we incurred unforeseen and
unnecessary expenses in the amount to $59,522.63.
A claim was presented to the Travelers Insurance Company in January 2007, for the total amount
of expenses incurred due to the damages sustained. At the initial meeting representatives from
the Police Department, Department of Risk Management and Travelers Insurance Company's
adjuster Kevin Johnston were present and the discussion centered on the fact that the
department had incurred numerous expenses while attempting to undo the damage done by their
customer's lack of due care in order to ensure that the Police Headquarters Building become
operational again.
The adjuster, Mr. Johnston, agreed to our request and advised us to submit the invoice for the
cost incurred directly to his company for payment. However, on June 15, 2007, the Travelers
Insurance Company refused to pay our vendors directly and since then have made a counter-
offer of $35,928.75, as a settlement. This offer was rejected by the department. Negotiations
continue between Risk Management and the Travelers Insurance Company.
ResoEmergFlood07