HomeMy WebLinkAboutSummary FormDate:10/202007
AGENDA ITEM SIJMMARY FORM
FILE ID: o7 - /3 9g
Requesting Department: Purchasing for GSA, MRC Division
Commission Meeting Date:12/ 13/2007 District Impacted:
Type: M Resolution I I Ordinance I I Emergency Ordinance n Discussion Item I I Other
Subject: Sole Source for the Procurement of Elevator Maintenance and Repairs at the MRC Building
from Schindler Elevator Corporation, Inc.
Purpose of Item:
A resolution of the Miami City Commission, by a four -fifth (4/5ths) affirmative vote, after an
advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole
source; waiving the requirements for competitive bidding procedures, and approve the attached
Resolution for the Sole Source for the Procurement of Elevator Maintenance and Repairs at the MRC
Building from Schindler Elevator Corporation, Inc., (non-local/non-minority supplier), located at
13800 NW 2 St., Sunrise, FL, the sole source provider, on a monthly or as needed, when needed
contract basis, commencing on approval and annually continue through October 31, 2012, renewing
for similar periods unless terminated by the other party with 90 days written notice. Allocating funds
from the various sources of funds from the user department, at an annual amount for maintenance
services, not to exceed $39,000.00 ($3,250.00 monthly) and authorizing a maximum increase annually
of five percent (5%) for each extension year. Funding for the acquisition from GSA, MRC Division,
Account Code 05001.243000.546000.0000.00000, subject to budgetary approval of funds.
Background Information:
The Department of General Services Administration, MRC Division, is seeking approval of a contract
award to Schindler Elevator Corporation, the manufacturer and service company, for the purchase of
maintenance services for the elevators located at the Miami Riverside Center Building and Parking
Garage (444 SW 2nd Ave., Miami, Florida). This service must be provided by the factory service
agency (proprietary hardware and software) to insure competence in making repairs, adjustments and
calibrations as well as warranty repairs. Schindler Elevator Corporation is the only factory supplier for
this service. An immediate response can only be provided by a firm which has the necessary repair
elements and expertise immediately available and can assume responsibility for defective materials
and can defend themselves and the City against accident claims.
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bo
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
Final Approvals
If using or receiving capital funds
Grants
Purchasing
'Chief / 7/
(SIGN AND DAT
'Budge
Risk Management
'Dept. Director
rc'ji' City Manager
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