HomeMy WebLinkAboutMemo1CITY OF MIAMI, FLORIDA
Glenn Marcos
TO : Director of Purchasing
FROM :
Terry Byrnes, CPPB
Senior Procurement Specialist
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INTER -OFFICE 'MMO "I NDU'M
DATE:
II MI I Mrou
October 22, 2007
FILE :
Sole Source: Elevator Maintenance
SUBJECT : Repairs at Miami Riverside Center
Administrative Building and
Parking Garage
REFERENCES:
ENCLOSURES:
I conducted an investigation to determine whether Schindler Elevator Corporation, Inc., located at 13800
N.W. 2 Avenue, Sunrise, Florida, 33325, is the sole source provider for elevator preventative maintenance
and on -call services at the Miami Riverside Center (MRC) Administrative Building.
The General Services Administration/MRC Division supports the continuation of Schindler Elevator
Corporation, Inc. ("Schindler") to provide preventive maintenance and required elevator services at the
MRC.
The sole source investigation has revealed that Schindler manufactured and installed the existing MRC
elevators and has maintained the maintenance of the elevators since the building's inception. Certain
critical parts continue to be proprietary to Schindler and can only be provided by them. Consequently, the
services will include the replacement of existing parts with original manufacturer's equipment as needed.
Furthermore, the elevators can only be monitored, operated, and trouble-shooted with the proprietary
software along with the electronic elevator system installed and owned by Schindler. The equipment
compatibility and functionality is necessary to ensure public safety and promote reliability to allow the
general public continued access to the different municipal services provided by the City at the MRC.
Based on the foregoing, it is recommended pursuant to Section 18-92(a) (1), that the determination of a
sole -source purchase be rendered by the Chief Procurement Officer and that the City Manager support
said finding herein and respectfully recommend for the City Commission to ratify both the Chief
Procurement Officer and City Manager's decision by an affirmative four -fifths vote. Both signatures
below will affirm the sole source decision by both the Chief Procurement Officer and City Manager. It
also recommended that the City Commission authorize the City Manager execute a preventive
maintenance/services agreement with an price adjustable clause between the City of Miami and Schindler,
for a period of five (5) years with the option to renew for another five (5) period, for an annual amount
not to exceed $39,000 for the first year with the possibility of increases not more than 5% for each of the
remaining four (4) years of the base term and five (5) years of the renewal term, unless terminated by
either party with ninety (90) days written notice before contract renewal. This recommendation is subject
to the availability of funds and budgetary approval utilizing the General Services Administration, MRC
Division, Account Code No. 0 .243000.546000.
APPROVED BY:
71) Pedro G. Hernandez, P.E.
3' City Manager
Glenfi Marcos, CPPO C "'B, .'CTM, FCPA Date
Chief Procurerrient Officer
rchasing Director
//Pl 7
Dikell