HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: CH) D 130 I
Date: 10/11/2007 Requesting Department: Fire -Rescue
Commission Meeting Date: 11/8/2007 District Impacted:
Type: ® Resolution
Other
II
Ordinance n Emergency Ordinance
11
Discussion Item
Subject: Sole source finding pursuant to Section 18-92 of the Procurement Code to procure the services
of MedTec Ambulance Corporation/Ten-8 Fire Equipment, Inc. for the repairs of Fire Rescue 3 Vehicle.
Purpose of Item:
A Resolution of the Miami City Commission, by a four -fifths (4/5th) affirmative vote, after an
advertised public hearing, ratifying, approving and continuing the City Manager's finding of a sole
source, waiving the requirements for competitive sealed bidding procedures, and approving the
procurement of repair services from MedTec Ambulance Corporation/Ten-8 Fire Equipment, Inc., for
the Department of Fire -Rescue in an amount not to exceed$ 121, 505. Funding is available from
Account Code No. P-18-109001, T-01.01, A-1017, E-Equipment, 0-184010.
Background Information:
SEE ATTACHED
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$128,492.00
Final Approvals
(SIGN AND DATE1
CIP Budget
If using or receiving capital funds
Grants Risk Management
Purchasin Dept. Director
Chief (�"� `_ )t11 c City Manager
Y I
Donn 1 n£ 1
Continued Agenda Item Summary Form
Subject: Sole source finding pursuant to Section 18-92 of the Procurement Code to
procure the services of Ten-8 Fire Equipment, Inc. for the repairs of Fire Rescue 3
Vehicle.
Background Information:
On April 25, 2006, Fire -Rescue 3 Vehicle, manufactured by Medtec (herein Medtec)
Ambulance Corporation, was purchased utilizing the Florida Sheriffs Association
Contract No. 05-06-0823, for an approximate total purchase price of $201,933 from Ten-
8 Fire Equipment Inc. Said Rescue 3 Vehicle was involved in an accident and is in need
of repair. Since Medtec Ambulance Corporation was the manufacturer of Fire -Rescue 3
Vehicle and Ten-8 Fire Equipment, Inc. is Medtec's sole authorized
representative/distributor for the state of Florida, this vehicle can only be repaired by
Medtec via the request of the original seller and sole authorized representative/distributor
for the state of Florida, Ten-8 Fire Equipment, Inc. Fire -Rescue 3 Vehicle is in need of
having the modular box rebuild and the chassis repair to a new and safe condition. Ten-8
Fire Equipment, Inc. will apply a new vehicle conversion warranty from the date of
return/in-service of Fire —Rescue 3 Vehicle, including a 12 month/12,000 mile base
warranty, lifetime module structural warranty, 10 year prorated paint warranty, and
lifetime electrical warranty.
Per the attached the original repair cost was $128,492 and the Chief Procurement Officer
negotiated the repair cost to $121,505. A cost savings to the City of $6,987.00.